Attach 11 Section L.pdf

Solicitation: FA469020R0005 Attachment 11

L-900. PROPOSAL PREPARATION INSTRUCTIONS (10 Aug 2020)

1. GENERAL

1.1. The following instructions cover the preparation and submittal of the offeror's proposal for this solicitation. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be not eligible for award. Offerors shall submit only one proposal for the Ellsworth AFB Multiple Award Construction Contract (MACC) contract as the Government will review only one proposal per offeror. Proposals must be received by 28 CONS/PKB, 1000 Ellsworth St, Suite 1200, Ellsworth AFB, SD 57706, Attn: 1Lt Max Olson, no later than the date and time specified in Block 13 on the face page of the RFP.

Offeror’s proposals shall consist of four (4) separate volumes:

Volume I, Completed RFP Volume II, Technical Factor Volume III, Past Performance Factor Volume IV, Price Factor

1.2. The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

1.3. Communications: Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include "Source Selection Information - See FAR 2.101 and 3.104" in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or facsimile. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or DoD Secure Access File Exchange (SAFE) at https://safe.apps.mil/. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

2. VOLUME ORGANIZATION

file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR15.DOC#b154062

2.1. General: The entire proposal shall be submitted in electronic format. Proposal volumes shall be separate file folders on either CD-R or DVD-R (write once/read only) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

The Government will scan the disks after receipt of proposals. Any disk identified to contain a virus or other malicious software will not be evaluated and therefore will be non-responsive to the solicitation and ineligible for award. Proposals shall be submitted to the Government in four separate volumes contained on two (2) CD-R or DVD-R disks Labeled Disc A and Disc B. Two

(2) identical copies of each disk are required as follows:

Volume Description Disc Number Required I Completed RFP A 2 II Technical B 2 III Price A 2 IV Past Performance A 2

Proposal volumes shall comply with the following format restrictions:

2.1.1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror's name and address, and the number of the Volume, i.e. I, III, IV, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

2.1.2. Print shall be no smaller than a font size of 12. Page size shall be 8 1/2" X 11", excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Each volume on the disk shall be in separate folder and easily identified (Volume I, II, III or IV). All files shall be Adobe pdf type except for drawings which shall be Auto CADD 2014 (or newer version).

2.1.3. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

2.1.4. Each page containing proprietary information should be so marked.

2.1.5. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2.1.6. Submission of the initial proposal packages via electronic mail will NOT be accepted.

Initial proposal packages must be mailed due to current COVID-19 restrictions that do not allow visitor access to Ellsworth AFB.

2.2. Volume I, Completed RFP – Include on Disc A in folder titled, “Volume I”. Include 2 copies of Disc A. Include the following separate files:

2.2.1. Tab A: Complete and sign blocks 14-20 of the RFP Section A, SF1442. By signing Block 20b. of the SF1442, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K

2.2.2. Tab B: Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

2.2.3. Tab C: Include a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award.

2.2.4. Tab D: If applicable, the offeror shall provide a copy of the joint venture agreement, mentor-protégé agreement, or teaming/partnership agreement that is signed and dated by all joint venture members. If the Offeror is not any of these entities, this item shall be omitted.

2.3. Volume II, Technical Factor – Include on Disc B in folder titled, “Volume II”. Include 2 copies of Disc B. Include the following:

2.3.1. The Technical factor is comprised of the drawings and specifications and is referred to as the 65% Design Submittal Package. The 65% Design Submittal Package shall conform to the requirements of the General Provisions (Attachment 1) and shall incorporate the design features identified in the Statement of Work. The following items shall be submitted in the 65% Design Submittal Package:

2.3.1.1. Drawings. The Offeror shall submit drawings that meet the definition of 65% design and conform to the requirements of paragraph 4, Contractor Prepared Design Documents, of the General Provisions (Attachment 1). The Offeror shall submit drawings required by the Seed Project SOW that incorporate the design features identified in Seed Project SOW (Attachment 19).

2.3.1.2. Specifications. The Offeror shall submit specifications that meet the definition of 65% design and conform to the requirements of paragraph 4, Contractor Prepared Design Documents, of the General Provisions (Attachment 1). The Offeror shall submit specifications required by the Seed Project SOW that incorporate the design features identified in the Seed Project SOW.

2.3.1.3. Design Requirements Index. The Offeror shall complete Column E, Proposal Location, of the Seed Project Design Requirements Index (Attachment 22), and submit the competed form with their Volume 2, Technical Factor. For example, for the design feature of Minimum 4’ deep foundation walls with spread footings on select SDOT-grade fill, the Offeror shall enter in column E, Proposal Location, of Attachment 22, the exact location where that requirement can be found to be incorporated into the Offeror’s 65% Design Submittal.

2.4. Volume III, Past Performance Factor - Include on Disc A in folder titled, “Volume III”.

Include 2 copies of Disc A. Include the following:

2.4.1. General: The offeror shall submit Present and Past Performance Information for itself and any Joint Venture member, Teaming/Partnering member, and Mentor-Protégé members, all referred to as Teaming members for this section, in accordance with the following paragraphs.

Each offeror may submit up to five (5) unique contracts they have completed. Any submissions by teaming members counts against the offeror's limit of five (5) submissions. Relevant past performance information must demonstrate design/build and/or bid-build construction experience with multiple projects, such as new construction, renovation, alteration and repair, with associated architectural and engineering work, with multiple disciplines, such as carpentry, roofing, excavation, interior finishes, to include remodeling and interior modifications on real property facilities, electrical, plumbing, sheet metal, painting, demolition, masonry, HVAC, fire suppression, fire alarm, and other major trades. Projects shall be similar in size, scope, and complexity as those anticipated under this contract, and include projects with the Federal Government, state and local government agencies, and commercial customers. The evaluation of the offeror’s or teaming member’s present and past performance shall not include the present/past performance of any predecessor companies, affiliates, other divisions or corporate management, even though they may perform major or critical aspects of this requirement.

2.4.2. Past Performance Format: The requested present and past performance information shall be provided in a separate folder titled "Volume III - Past Performance". A summary page shall be provided describing the proposed role(s) (nature of work and percentage of overall work) of the offeror, any Joint Venture member, Teaming Partner member or Mentor-Protégé member.

Each offeror/joint venture/teaming/partnering/mentor-protégé member shall complete a separate FACTS Sheet (Attachment 13) for active or completed contracts in the past three (3) years from the issuance date of the RFP, that the offeror considers relevant in demonstrating its ability to perform the proposed effort. Each offeror shall address the five (5) contracts they determine to be most relevant. The FACTS Sheet shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers and may be either stand-alone contracts or orders against indefinite delivery type contracts. See below for instructions on submitting past performance information on ordering type contracts.

2.4.3. Ordering Type Contracts Submission: If the contract you are submitting is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery "D" type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur.

Given this, an individual order under the basic ordering contract shall be submitted, in lieu of just the basic contract itself. All information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e. a delivery/task order). Basic Contract level information will not be evaluated because it does not include performance.

2.4.3.1. When submitting an individual order under an ordering type contractual vehicle, it is important that the offeror's past performance information be accurate, complete, and in the correct format. If the information is not submitted in the correct format, the Government will not be able to evaluate the effort for recency, relevancy, and quality. There are specific places for submission of this information in the FACTS Sheet. Please ensure the information submitted, in the FACTS Sheet is for each order, in lieu of just the basic ordering contract itself. This includes but is not limited to information such as the dollar value, period of performance, and type of construction performed for each order.

2.4.4. Teaming Member Consent Form: In addition to the information provided in the FACTS Sheet for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Teaming Partner Consent Form is attached to this RFP (see RFP Attachment 14). The consent form shall be completed by the team member(s) identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume IV.

2.4.5. FACTS Sheet: The offeror/joint venture member or critical subcontractor, if applicable, shall focus its FACTS Sheet responses so that they clearly correlate present and past performance with the requirements of this RFP. The FACTS Sheet responses must clearly describe the relevance of the effort to the work proposed. The answering space on the FACTS Sheet may be expanded so that the filled-in FACTS Sheet for each relevant contract covers no more than both sides of three (3) 8 1/2 x 11 inch pages (i.e., no more than six (6) pages. Provide the most current information for the Points of Contact (POCs) identified on the FACTS Sheets.

At least two of the following (in descending order of availability) should be identified as current POCs on the FACTS Sheets:

(a) Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Other (As specified in your FACTS Sheet)

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the FACTS Sheet a description of programs or actions taken to resolve those causes. Problems not addressed in the FACTS Sheet, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale or circumstances have not changed, DO NOT repeat them here.

2.4.6. Past Performance Questionnaire: The Present/Past Performance Questionnaire (see RFP Attachment 15) will be one means used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out and track the completion of the Present/Past Performance Questionnaires to each of the offeror's/teaming member's (i.e., each entity's) Points of Contact (POCs) identified in each FACTS Sheet. The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity.

The Transmittal Letter (see RFP Attachment 16) shall be used by the offeror in sending out the Present/Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals. POCs shall send questionnaires directly to the Government. No questionnaire submittals will be accepted from the offeror being evaluated. POCs may submit their completed Present/Past Performance Questionnaire either electronically, by fax or by mail. If sending electronically, follow the procedures outlined in paragraph 1.3. Communications above, and email to:

maxwell.olson.1@us.af.mil. If mailing, the POCs may return the completed questionnaires via mail directly to:

28th Contracting Squadron/PKB Attn: Lt Maxwell Olson Building 2500 1000 Ellsworth St, Suite 1200 Ellsworth AFB, SD 57706

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

POCs may send the completed questionnaires via fax. The fax number is 605-385-1759. Please have your POCs call Lt Olson, 605-385-1725 before faxing their response. Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange or contact between the offeror/team member and the POCs in regards to comments made on the questionnaire is not permitted. Ensure each questionnaire completed is in direct correlation to a past performance submission.

2.4.7. Client Authorization Letter: In the event that commercial contracts are presented as present/past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Present/Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (see RFP Attachment 17). The offeror is required to send the client authorization letter(s) with the Present/Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror's Present/Past Performance submission for the Government's use in case additional questionnaires need to be sent by the Government after the RFP due date.

2.4.8. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the FACTS Sheets or in the offeror's Present/Past Performance Volume.

Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed within the FACTS Sheets.

mailto:maxwell.olson.1@us.af.mil

2.4.9. RFP Attachment Legend: RFP Attachments 13-Facts Sheet and 15-Present/Past Performance Questionnaire must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

2.5. Volume IV, Price Factor - Include on Disc A in folder titled, “Volume IV”. Include 2 copies of Disc A. Include the following:

2.5.1. Tab A. The Offeror shall submit a completed Seed Project Bid Schedule (Attachment 20) Enter prices for each CLIN with a total of all CLINs 0001-0004. The total of CLINs 0001-0004 is the Total Evaluated Price (TEP) for the Offeror.

2.5.2. Tab B. The Offeror shall submit four (4) completed AF Form 3052, Construction Cost Estimate Breakdown (Attachment 21), one for each CLIN 0001 through 0004. The total on the last page of the form must match the price proposed on the Seed Project Bid Schedule for the subject CLIN). Name each file according to the associated CLIN (i.e. AF Form 3052 – CLIN 0001)

(End of Provision)