Att D - Cost Proposal 88284 Updated.xlsx
XLSX spreadsheet 88 KB Posted
- Solicitation number
- 27-88284
- Issued by
- Marion County, Indiana
About this file
This is a Cost Proposal form for RFP 27-88284 issued by the Indiana Department of Administration on behalf of the Indiana Family and Social Services Administration's Division of Disability, Aging, and Rehabilitative Services, Bureau of Better Aging. The RFP solicits proposals for Medicaid Administrative Claiming (MAC) process modernization, implementation, operations, and transition services for the No Wrong Door program. Respondents must complete all yellow-shaded cells in the cost proposal template, which captures pricing across five cost components: Project Management, Modernization/Tools Development/Technical Implementation, Operational Services, Evaluation/Monitoring/Assessment, and Transition/Knowledge Transfer. The proposal submission deadline is October 28, 2026, at 3:00 PM ET, with a pre-proposal conference held on September 30, 2026, and written questions due October 7, 2026. Award recommendation is targeted for December 1, 2026, with potential oral presentations and Best and Final Offers between November 4 and November 17, 2026. The contract term consists of a mandatory two-year initial period (2026-2027 and 2027-2028) with two optional one-year extensions available (2028-2029 and 2029-2030) for a potential four-year total contract period.
Respondents must provide all-inclusive pricing for each component with no additional costs accepted by the State, and the Total Bid Amount represents the sum of Years 1 and 2 for the initial contract period on which cost proposals will be evaluated. The cost proposal explicitly prohibits alterations to cell formatting, addition of caveats, or pricing modifications, as such actions may result in disqualification of the cost score. For subcontractor commitments, respondents must use the Total Bid Amount in cell D25 to calculate the mandatory 3% Indiana Veteran Owned Small Business (IVOSB) subcontracting goal. Pricing must remain firm for 180 days from contract award. The overall proposal evaluation uses a 91-point scale comprising management assessment and quality (50 points), cost (30 points normalized), Buy Indiana Initiative preference (5 points), and IVOSB commitment (5 points plus one potential bonus point).
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Text version
Cost Proposal
Attachment D Cost Proposal
RESPONDENT NAME
| Instructions |
| (Initial 2-year Contract Period) |
| Please populate ALL cells shaded in YELLOW. Please do NOT alter the formatting of the cells or add caveats to your pricing or to the cells -- as this may potentially put your cost score at risk of disqualification. The TOTAL BID AMOUNT will be the sum on which your cost proposal will be evaluated. This amount will be automatically calculated based on the amounts entered for years 1 and 2. |
| Prices must be submitted for all components. |
| Listed prices must be all-inclusive. No additional costs will be accepted by the State. |
| Cost Proposals will be evaluated based on the 2-year initial contract term, or Total Bid Amount. |
| For Subcontractor commitments, Respondents should use the Total Bid Amount in cell D25 when figuring the commitment percentage. |
| Respondent Cost Proposal | ||||
| Component | Component Description | Year 1 | ||
| 2026-2027 | Year 2 | |||
| 2027-2028 | Optional Year 3 | |||
| 2028-2029 | Optional Year 4 |
2029-2030
| Project Management | Covers the personnel and resources needed to manage the project, including kickoff, recurring status meetings, project schedules, communication protocols, risk and issue monitoring, documentation, and KPI oversight. | ||||
| Modernization, Tools Development, and Technical Implementation | Supports modernization of the MAC administrative and operational framework. Includes redesigning and piloting time study tools, updating activity catalogs, developing cost reporting templates, producing training materials, and working closely with AAAs during tool piloting and adoption. | ||||
| Operational Services (Two-Year Base Period + Extensions) | Costs tied to daily MAC operations including claiming cycle execution, generating accurate claim files, documentation maintenance, stakeholder technical assistance, onboarding new agencies, monthly/quarterly reports, and ensuring operational reliability. | ||||
| Evaluation, Monitoring, and Assessment | Funds activities for evaluating pilot results, monitoring AAA performance, tracking KPIs, conducting quality improvement assessments, and generating evaluation summaries or recommendations based on collected data. | ||||
| Transition and Knowledge Transfer | Supports the structured transition of the MAC program back to the State at contract end. Includes preparing turnover documentation, conducting knowledge‑transfer sessions, readiness assessments, recommendations, and final transition reporting. | ||||
| Additional Activities | Please include the estimated costs of all additional activities not captured in the sections above. These costs should align to actvities described in the technical proposal. | ||||
| Total Cost Per Year | $0.00 | $0.00 | $0.00 | $0.00 |
| TOTAL BID AMOUNT | ||
| (2 year initial term) | $0.00 |
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