Appendix B – Project Milestones and Deliverables Final.pdf

Appendix B – Project Milestones and Deliverables Template [[Include this Project Milestone and Deliverables Template in your solicitation and finalize as an Exhibit to the Contract during negotiations]].

Project Milestones and Deliverables Table

Between the Virginia Works and (SUPPLIER NAME)

Issued Under

CONTRACT NUMBER VA-XXXXXX-XXX

BETWEEN

Virginia Works

AND

[SUPPLIER NAME]

[[Note: Instructions for using this template are in gray and enclosed in double brackets [[ ]]. These instructions should be deleted after the appropriate text has been added to this exhibit. Text that is highlighted in blue is variable based on the nature of the project.]] This Exhibit X, between the Virginia Works and (Supplier Name) (“Supplier”) is hereby incorporated into and made an integral part of Contract Number VA-XXXXXX-XXX (“Contract”) between the Virginia Works, and Supplier.

In the event of any discrepancy between this Exhibit X and the Contract, the provisions of the Contract shall control.

[[The information contained in this milestones and deliverables table is an example only and must be modified based on your agency’s/institution’s project costs, deliverables and schedule. As a guide when completing this table, a milestone event is indicative of reaching a key stage in the project whereas a deliverable signals the completion of a project phase or key activity towards final project acceptance.]]

The following milestones and deliverables are to be provided by Supplier under this Exhibit for the provision of Website Design Solution. The Exhibit X Requirements may include further detail on the content requirements for some deliverables listed herein.

This table identifies the project milestone events and deliverables, the associated schedule, any associated payments, any retainage amounts, and net payments. The Supplier can discuss this Milestone Event table with Virginia Works based on their experience with other projects of similar size and function.

[[This table includes sample data only and must be customized for your project needs.]]

Milestone Event Associated Milestone Deliverables

Schedule Due Date (starting from Contract Execution)

Payment Retainage (20%) Net Payment

Project Initiation Project Kickoff Execution + 5 business days --- --- ---

Project Initiation Project Plan Execution + 15 business days --- --- ---

Project Initiation

Project Charter including:

Quality Management Plan Risk Management Plan Configuration Management Plan Resource Management Plan Communications Plan

Execution + 30 business days --- --- ---

Project Planning Data Conversion Design and Strategy

Execution + 45 business days --- --- ---

Project Planning Technical Architecture

Execution + 90 business days --- --- ---

Project Planning Test Approach Execution + 90 business days --- --- ---

Project Planning Solution Blueprint Execution + 90 business days --- --- ---

Project Planning Requirements Traceability Matrix

Execution + 90 business days --- --- ---

Implementation Functional and Technical Designs

Execution + 120 business days --- --- ---

Implementation Training Plan Execution + 120 business days --- --- ---

Implementation Configuration Execution + 130 business days --- --- ---

Implementation Build/Unit Test Execution + 130 business days --- --- ---

Implementation Test Scenarios Execution + 145 business days --- --- ---

Implementation Conversion Results Execution + 150 business days --- --- ---

Testing Test Scripts Execution + 160 business days --- --- ---

Testing Test Results Execution + 160 business days --- --- ---

Testing Train the Trainer Results

Execution + 160 business days --- --- ---

Testing Conversion Defects and Resolutions Execution + 170 business days --- --- ---

Deploy Training Deployment Plan Execution + 180 business days --- --- ---

Deploy Deployment Checklist

Execution + 180 business days --- --- ---

Deploy Go Live Support Plan

Execution + 180 business days --- --- ---

Stabilization Production Go-Live Execution + 190 business days --- --- ---

Stabilization System Stabilization Execution + 210 business days --- --- ---

Final Acceptance Solution Execution + 230 business days --- --- --- [[Add SLA reporting and any other reports required by the contract]]

Each deliverable will be delivered to the Virginia Works point of contact for the project, Brian Long (brian.long@virginiaworks.gov), with a Deliverable Acceptance Receipt. The receipt will describe the deliverable and provide the Virginia Works with space to indicate if the deliverable is accepted, rejected, or conditionally accepted. Conditionally accepted deliverables will contain a list of deficiencies that need to be corrected in order for the deliverable to be accepted by the Virginia Works [[Note: Ensure there is adequate acceptance language in the contract addressing acceptance criteria and cure periods. VITA’s solution contract template contains that language.]]

Appendix B – Project Milestones and Deliverables Template