Appendix 2 - Price Form Instructions.docx

This Price Form Instructions document is an appendix to a Multi-Step Invitation for Bids (MS-IFB) issued by the State of Maryland for materials laboratory testing services through the State Highway Administration (SHA). The document establishes mandatory formatting and completion requirements for all bidders submitting pricing proposals in response to this solicitation. Bidders must complete Attachment B - Pricing Table by filling in required information in specified bottom rows and entering unit rates in Column H, with Column I containing auto-calculated total cost formulas. The Price Form must not be altered beyond these specified entries, and any changes or corrections made prior to submission must be initialed and dated or resubmitted as a new form through eMMA.

All unit and extended prices must be entered clearly in dollars and cents with distinct decimal points, rounded to the nearest cent. Pricing must represent actual per-unit costs the State will pay for identified items or services and cannot be contingent on other factors or conditions. All labor rates and pricing must be fully loaded to include all associated costs such as labor, profit, overhead, general operating expenses, and administrative costs necessary to perform the work; no additional amounts will be paid to the contractor beyond the submitted prices. Every editable field must be completed, and any incomplete or partial bids will be rejected. Bidders must ensure all calculations are accurate and agree with Price Form entries, as incorrect entries or inaccurate calculations may result in bid rejection per COMAR 21.05.02.12. Sample amounts used for calculation purposes are estimates only, and unless stated otherwise, minimum or maximum unit quantities or usage levels are not guaranteed.