addendum-1-rfb-dos-2025-03.pdf

This Addendum 1 document contains questions and answers for RFB DOS 2025-03, issued by the State of New Hampshire, Department of Safety, Division of Emergency Services and Communications, regarding the IPOC Building UPS Replacement project. The procurement seeks a new 200 kVA modular UPS device with supporting infrastructure, including batteries, two independently maintainable cabinets, and a wall-mounted bypass switch. Key technical specifications clarified in this addendum include an input voltage requirement of 480V and output voltage of 208V, with a 15-minute runtime specification for battery backup duration. An optional on-site visit was scheduled for December 9, 2024, at 10:00 AM to allow potential bidders to gather necessary project information. The final bid submission deadline is January 10, 2025, at 2:00 PM Eastern Time, with the contract term extending from April 1, 2025, through April 1, 2030.

The addendum clarifies that no vendor preference exists between Eaton and APC systems, provided the selected device meets all specified requirements. Bidders are expected to propose complete turnkey solutions including disconnection and disposal of the existing UPS system, with installation requiring less than 8 hours of downtime. The contract includes a three-year hardware warranty (excluding batteries) and five-year maintenance service. Pricing must remain firm throughout the entire contract period, with payment processed via ACH or Procurement Card under net 30-day terms. Vendors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance as required by New Hampshire law. Award will be granted to the qualified vendor offering the lowest total cost meeting all specifications.