JPR_8550.1.pdf

Johnson Space Center

Procedural Requirements

JPR No.: 8550.1B

Effective Date: 04/26/2016

Expiration Date: 04/26/2021

Verify correct version before use at http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

Verify that this is the correct version before use

Compliance is Mandatory

JSC ENVIRONMENTAL COMPLIANCE

PROCEDURAL REQUIREMENTS

Responsible Office: Center Operations Directorate http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 2 of 111 Page Number

TABLE OF CONTENTS

CHANGE RECORD LOG

PREFACE

P.1 PURPOSE

P.2 APPLICABILITY

P.3 AUTHORITY

P.4 APPLICABLE DOCUMENTS AND FORMS

P.5 MEASUREMENT/VERIFICATION:

P.6 CANCELLATION:

CHAPTER 1 OVERVIEW

1.1 SCOPE

1.2 BACKGROUND

1.3 RELATIONSHIP TO OTHER COMPLIANCE PROGRAMS

1.4 RELATIONSHIP TO EMS

1.5 HOW TO USE THIS DOCUMENT

1.6 RESPONSIBILITIES

1.7 REQUIREMENTS FOR ENVIRONMENTAL COMPLIANCE MONITORING

1.8 PERSONNEL TRAINING

CHAPTER 2 ENVIRONMENTAL PLANNING

2.1 SCOPE

2.2 BACKGROUND

2.3 RESPONSIBILITIES

2.4 PROCEDURES

2.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 3 MANAGING INDUSTRIAL SOLID WASTE

3.1 SCOPE

3.2 BACKGROUND

3.3 RESPONSIBILITIES

3.4 PROCEDURES

3.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 4 MANAGING AND RECYCLING PLANT TRASH AND

CONSTRUCTION AND DEMOLITION DEBRIS

4.1 SCOPE

4.2 BACKGROUND

4.3 RESPONSIBILITIES

4.4 PROCEDURES

4.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 5 MANAGING REGULATED AIR EMISSIONS

5.1 SCOPE

5.2 BACKGROUND

5.3 RESPONSIBILITIES

5.4 PROCEDURES

5.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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5.6 RECORDS AND FORMS

CHAPTER 6 PREVENTING STORM WATER POLLUTION

6.1 SCOPE

6.2 BACKGROUND

6.3 RESPONSIBILITIES

6.4 PROCEDURES

6.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 7 OIL POLLUTION PREVENTION

7.1 SCOPE

7.2 BACKGROUND

7.3 RESPONSIBILITIES

7.4 PROCEDURES

7.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 8 MANAGING SANITARY SEWER DISCHARGES

8.1 SCOPE

8.2 BACKGROUND

8.3 RESPONSIBILITIES

8.4 PROCEDURES

8.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 9 POLLUTION PREVENTION

9.1 SCOPE

9.2 BACKGROUND

9.3 RESPONSIBILITIES

9.4 PROCEDURES

9.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 10 MANAGING POLYCHLORINATED BIPHENYLS

10.1 SCOPE

10.2 BACKGROUND

10.3 RESPONSIBILITIES

10.4 PROCEDURES

10.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 11 SUSTAINABLE ACQUISITION

11.1 SCOPE

11.2 BACKGROUND

11.3 RESPONSIBILITIES

11.4 PROCEDURES

11.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 12 REPORTING AND HANDLING SPILLS AND RELEASES

12.1 SCOPE

12.2 BACKGROUND

12.3 RESPONSIBILITIES

12.4 PROCEDURES

12.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

CHAPTER 13 LABORATORIES

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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13.1 SCOPE

13.2 BACKGROUND

13.3 RESPONSIBILITIES

13.4 PROCEDURES

CHAPTER 14 SUSTAINABILITY

14.1 SCOPE

14.2 BACKGROUND

14.3 RESPONSIBILITIES

14.4 REQUIREMENTS

14.5 PERSONNEL TRAINING AND CERTIFICATION REQUIREMENTS

14.6 RECORDS

CHAPTER 15 WILDLIFE MANAGEMENT

15.1 SCOPE

15.2 BACKGROUND

15.3 REGULATED PROCESSES

15.4 RESPONSIBILITIES

15.5 PERSONAL TRAINING AND CERTIFICATION REQUIREMENTS

15.6 RECORDS AND FORMS

CHAPTER 16 RECORDS

APPENDIX A ACRONYMS

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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Change Record Log

Revision Date Originator Description of Changes

Baseline 11/2004 JE/M. Jo Kines

(281) 483-3120

Initial Release

A

03/2011 JE/M. Jo Kines

(281) 483-3120

B 03/2016 JE/D. Hickens

(281) 483-3120

Preface – Updated to include required verbage. Applicable document list updated.

Chapter 1 – Complete rewrite to match current JPR organization and format.

Chapter 2 – Total rewrite

Chapter 3 – Total rewrite. Updated with current regulatory requirements.

Incorporated Chapter 14, Supplemental Waste Accumulation and Segregation in version A into this chapter.

Chapter 4 – Retitled to better reflect content.

Complete rewrite to match current JPR organization and format. Updated to match new Executive Order 13693, Planning for Federal Sustainability in the Next Decade.

Chapter 5 – Reorganized chapter deleting unnecessary information and updated to match current regulations.

Chapter 6 – Complete rewrite to match current JPR organization and format.

Updated requirements for JSC to reflect provisions of the No Exposure Exclusion granted by TCEQ. Updated EPFOL requirements to reflect that they now operate under their own Storm Water Pollution Prevention Plan. Reformated chapter to improve readability.

Chapter 7 – Complete rewrite to reflect current Spill Prevention, Control and Countermeasures requirements as well as

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 6 of 111 Page Number industry standards for tank management and inspection.

Chapter 8 – Complete rewrite to match current JPR organization and format. No changes to requirements.

Chapter 9 – Complete rewrite to match current JPR organization and format. No changes to requirements.

Chapter 10 – Complete rewrite to match current JPR organization and format. No changes to requirements.

Chapter 11 – Complete rewrite to match current JPR organization and format.

Updated to address requirements in Executive Order 13693, Planning for Federal Sustainability in the Next Decade.

Chapter 12 – Complete rewrite to match current JPR organization and format. No changes to requirements.

Chapter 13 – Complete rewrite to match current JPR organization and format. No changes to requirements.

Chapter 14 – Formerly Chapter 15 in version A. Complete rewrite to match current JPR organization and format.

Updated to address requirements in Executive Order 13693, Planning for Federal Sustainability in the Next Decade.

Chapter 15 – Entirely new chapter dealing with wildlife management.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 7 of 111 Page Number

Preface

P.1 PURPOSE

This document delineates Center policies and the procedures regarding compliance with environmental laws and regulations applicable to Johnson Space Center (JSC) operations and activities. Environmental laws and regulations include Federal, State, local laws, Executive Orders, and National Aeronautics and Space Administration (NASA) environmental policy and requirements.

The JSC Procedural Requirement (JPR) is used to establish operational procedures, organizational functions, assign responsibilities, and delegate authority.

P.2 APPLICABILITY

a. The requirements in this JPR are applicable to all organizations at JSC, Ellington Field (EF), Sonny Carter Training Facility (SCTF), and El Paso Forward Operating Location (EPFOL).

These requirements do not apply to White Sands Test Facility (WSTF). The requirements within this JPR are applicable to all contractors and their subcontractors, when they are performing work on-site at JSC, SCTF, EF, and EPFOL.

b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term “shall”. The terms “may” or “can” denote discretionary privilege or permission, “should” denotes a good practice and is recommended, but not required, “will” denotes expected outcome, and “are/is” denotes descriptive material.

c. In this directive, all document citations are assumed to be the latest version unless otherwise noted.

P.3 AUTHORITY

a. NASA Policy Directive (NPD) 8500.1, NASA Environmental Management.

b. JSC Policy Directive (JPD) 8500.1, JSC Environmental Excellence Policy.

P.4 APPLICABLE DOCUMENTS AND FORMS

a. 7 Code of Federal Regulations (CFR) Subchapter III, Animal and Plant Health Inspection Service, Department of Agriculture

b. 9 CFR Subchapter D, Exportation and Importation of Animals and Animal Products

c. 40 CFR 61, National Emission Standards for Hazardous Air Pollutants

d. 40 CFR 82, Protection of Stratospheric Ozone

e. 40 CFR 112, Oil Pollution Prevention

f. Executive Order 13693, Planning for Federal Sustainability in the Next Decade

g. Federal Acquisition Regulations 4.7, Contractor Records Retention

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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h. NASA Procedural Requirement (NPR) 8530.1, Affirmative Procurement Program and Plan for Environmentally Preferable Products.

i. NPR 8570.1, NASA Energy Management Program.

j. NPR 8580.1, NASA National Environmental Policy Act Management Requirements.

k. JSC Procedural Requirements (JPR) 1040.4, JSC Emergency Preparedness Plan.

l. JPR 1440.3, JSC Records Management Procedural Requirements.

m. JPR 1700.1, JSC Safety and Health Handbook.

n. JPR 8553.1, JSC Environmental Management System Manual.

o. JSC Work Instructions (JWI) 1040.26, JSC Emergency Preparedness Plan, Appendix 4 - Hazardous Substance Release/Spills.

p. JWI 4300.1, JSC Instructions for Excess and Disposal of Government Property.

q. NASA Form (NF) 1627, NASA Mishap Report.

r. NF 1707, Special Approvals and Affirmations of Requisitions.

s. JSC Form (JF) 512, Building 9S Composite Processing Recordkeeping and Monthly Reporting Form.

t. JF 844, Construction and Demolition Recycling Waiver.

u. JF 845, Construction and Demolition Recycling Record.

v. JF 1104, Waste Notification.

w. JF 1109, Sanitary Sewer Discharge Approval Request.

x. JF 1117, Solvent Cleaner Materials Tracking Record.

y. JF 1118, Surface Coating Log Sheet.

z. JF 1119, NEPA Environmental Checklist and Record of Environmental Consideration (REC).

aa. JF 1121, Request for Waiver (for EPA-CPG Items).

bb. JF 1138, Environmental Planning Checklist.

cc. JF 1161, Disposal Inventory for Miscellaneous Hazardous Wastes.

dd. JF 1235, Stationary Engine Recordkeeping/Reporting Form.

ee. JF 1236, Stationary Gas Engine Recordkeeping/Reporting Form.

ff. JF 2118, Fixed Structure Surface Coating Report Form.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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P.5 MEASUREMENT/VERIFICATION:

Measurements and metrics associated with determining the effectiveness of this JPR to achieve planned results are measured through internal compliance assessments, routine compliance inspections, building inspections, external compliance inspections from regulatory agencies, and NASA Headquarters (HQ) environmental functional reviews conducted every three years.

P.6 CANCELLATION:

This JPR cancels JPR 8550.1A, JSC Environmental Compliance Procedural Requirements, dated March 2011.

Original Signed By:

Joel B. Walker Director, Center Operations

Distribution:

JDMS

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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Chapter 1 Overview

1.1 Scope

a. Environmental compliance relates to activities that have the potential to impact or alter the environment, including changes of an ecological, biological, geological, physical, or chemical nature. JSC commits to conducting our mission in a manner that promotes environmental stewardship, sustainability, compliance, and continual improvement.

b. Anyone working on-site at JSC, EF, SCTF, or EPFOL is required to comply with these requirements unless alternate requirements have been defined by contract, grant, or other binding agreement.

1.2 Background

This document defines the requirements established in order to comply with Federal and State regulatory requirements, Executive Orders, and NASA policy. The requirements in this document are an element of the JSC Environmental Management System (EMS) in that they define operational controls to manage negative environmental impacts and maintain or enhance positive impacts.

1.3 Relationship to Other Compliance Programs

a. Due to the close relationship between environmental, occupational safety, and occupational health programs, some elements of the environmental program are managed partly, or in some cases entirely, by the health and/or safety organizations. The following sections describe environmental programs, or parts of environmental programs, that are managed by other JSC organizations.

b. The following program areas are primarily managed by Safety and the Test Operations Division/NS and the Clinical Services Branch/SD3:

(1) Hazardous Materials Management;

(2) Radiological Materials and Wastes;

(3) Medical and Bio-hazardous Wastes;

(4) Noise;

(5) Asbestos (except for certain notifications and waste disposal, such as requirements for the National Emission Standards for Hazardous Air Pollutants (NESHAP) in 40 Code of Federal Regulations (CFR) 61); and

(6) Lead Paint (except for disposal and air emissions).

Note: Requirements can be found in JPR 1700.1, JSC Safety and Health Handbook, or by contacting one of their representatives.

c. The following program areas are primarily managed by the Center Operations Directorate’s Planning and Integration Office/JP:

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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(1) Energy Conservation Program;

(2) Water Conservation Program; and

(3) Historical and Cultural Resources.

Note: Requirements can be found by contacting one of their representatives.

(4) The Office of Emergency Management/JS7 is responsible for overall management for planning for emergencies, including those that may have environmental impacts.

Requirements can be found in JPR 1040.4, JSC Emergency Preparedness Plan.

1.4 Relationship to EMS

Environmental compliance is an element of the EMS, as shown in Figure 1-1. The EMS is intended to identify and control environmental aspects and impacts associated with activities that generate pollutants or have the potential to cause pollution and in order to meet regulatory or other requirements. The EMS is the structural framework that allows entities to achieve, monitor, and improve environmental compliance.

Figure 1-1 Relational Diagram of JSC’s Environmental Management System

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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1.5 How to Use this Document

a. The remainder of this chapter describes general requirements that apply to overall environmental compliance, such as training, planning, and responsibilities. These are over-arching requirements that shall be conducted before initiating or changing regulated activities.

b. Chapters 2-15 describes additional requirements for specific activities and pollutant types. For example, employees who generate chemically contaminated wastes must comply with all the requirements in Chapter 3, Managing Industrial Solid Waste, in addition to applicable requirements of Chapter 1, Overview. Some activities may necessitate compliance with requirements from several chapters since the activity may have more than one type of potential pollutant or media impact (for example, the activity generates both chemically contaminated wastes and air emissions; therefore Chapters 3 and 5 are relevant, in addition to Chapter 1).

1.6 Responsibilities

a. The responsibilities listed in this section shall be applied to all environmental compliance areas.

Additional responsibilities for specific activities are detailed within the following chapters.

b. Throughout this document when the Environmental Office (EO) is mentioned, it means the EO or their designee. Questions regarding responsibilities should be directed to the JSC Environmental Info Line (281)-483-6207 or via email to JSC-Environmental-Office@nasa.gov.

For specific Points of Contact by subject area you may find the appropriate contact number in the “who to call” list, under the “About Us” tab on the Environmental Webpage http://centerops.jsc.nasa.gov/je/.

1.6.1 Center Director

The JSC Center Director shall:

a. Ensure that adequate resources are provided to ensure compliance with applicable environmental laws, Executive Orders, NASA policies and the requirements in this procedure.

b. Delegate responsibilities and direct appropriate managers to implement JSC's environmental programs; and

c. Periodically review effectiveness of the environmental compliance program.

1.6.2 Directorate Level Organizations

The Directorate Level Organizations (DLOs) shall:

a. Implement the requirements of this document for the activities and processes under their control and direction, which includes contractor activities and the inclusion of environmental requirements into contracts, as applicable;

b. Ensure that both Civil Service and contractor employees take all required environmental training identified when completing the Environmental Training Matrix which is linked from the training page of the environmental website (http://centerops.jsc.nasa.gov/je/) and that on-the-job training specific to the employee's responsibilities is provided and documented (Refer to Section 1.8 for additional information on training);

http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml mailto:JSC-Environmental-Office@nasa.gov http://centerops.jsc.nasa.gov/je/

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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c. Inform the EO whenever there is a new process or change in an existing process that may result in increasing or decreasing emissions, discharges or releases to the air, water, or solid waste;

d. Maintain and/or submit all records required in this document;

e. Provide information requested by the EO needed to complete permits, authorization applications, notices, spill and release reports, and periodic reports to regulatory agencies, HQ, or other agencies in a timely manner;

f. Identify when environmental procedures are not being adhered to and implement mitigating and corrective actions, as appropriate or identified by the EO;

g. Ensure that failures to comply with environmental requirements or to adhere to procedures are reported to the EO, and documented and corrected in accordance with JSC's EMS;

h. Provide representatives of the appropriate level and experience to participate in the JSC Environmental Stewardship Subcommittee (ESS) and ad hoc working groups in order to develop and communicate strategy recommendations for implementing environmental compliance requirements and achieving NASA and JSC environmental goals;

i. Stop work immediately at any identified or observed non-compliance with environmental requirements or a threat of an unauthorized release to the environment, including those that may result in fines or reporting requirements to regulatory agencies;

j. Include environmental requirements in organizational budgets, contracts, project scopes, and cost estimates for programs, projects, facilities, and equipment in accordance with NASA's budget and procurement processes;

k. Ensure that all appropriate environmental requirements have been identified and that EO required controls are in place before purchasing equipment or initiating new or revised programs, equipment, activities, facility modification, or processes (e.g., contacting the EO prior to generating or modifying a new or existing air emission source, wastewater discharge, waste source, waste accumulation point, building/construction project, or building modification);

l. Include the evaluation of environmentally preferable alternatives when specifying, designing, or modifying processes, procedures, equipment, or facilities that have the potential to emit or generate pollutants;

m. Evaluate and consider the substitution of non-polluting materials;

n. Minimize or eliminate identified pollution sources through the use of feasible source reduction, engineering, or administrative controls;

o. Evaluate new materials or processes for potential accidental releases of air or water pollution;

and

p. Include suitable safeguards and emergency response activities in project designs in order to eliminate or reduce the risk of negative environmental impacts.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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1.6.3 Environmental Office

The EO shall:

a. Interpret Federal, State, local regulations, and NASA procedures and requirements in consultation with the Legal Office, as appropriate;

Note: The Legal Office is the final authority on interpretation.

b. Confer with knowledgeable process personnel and other stakeholders to determine the applicability of environmental requirements to JSC activities;

c. Recommend strategies to Center and Directorate management for the implementation of environmental requirements into JSC activities;

d. Serve as the Center’s NEPA Manager (CNM) and perform the duties and responsibilities for implementation of NEPA as defined within NPR 8580.1, NASA National Environmental Policy Act Management Requirements;

e. Act as the Center’s single point of contact for communicating with Federal, State, and local agencies regarding environmental requirements and reporting;

f. Be solely responsible for obtaining all permits (with the exception of construction permits for storm water associated with erosion and sediment control), providing regulatory notifications, obtaining all authorizations and reporting releases;

g. Provide training for employees related to the requirements contained in this JPR and as outlined in section 1.7 of this chapter (This does not include specialized training for certain environmental professionals, operators, or laborers and other specialized training that must be obtained from certified or authorized trainers);

h. Assist supervisors and employers to determine required environmental training by maintaining a matrix used to identify required and recommended training;

i. Provide expertise and consultation to JSC employees on any aspect of JSC’s environmental program; and

j. Advocate, identify, and request funds at the Center level and from HQ to implement and maintain a compliant environmental program at JSC.

1.6.4 Facility Managers and EMS Liaisons

The Facility Managers (FM) and EMS Liaisons shall:

a. Serve as the primary point of contact and interface with DLOs assigned space within their assigned building(s), FMs, or organizations, for environmental compliance activities (e.g., satellite accumulation areas, emission points, etc.);

b. Facilitate periodic inspections by the EO or scheduled/unscheduled inspections by regulatory agency personnel;

c. Include the evaluation of environmental elements in their periodic walk-through inspections;

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

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d. Report identified environmental problems and initiate corrective action in accordance with the EMS-prescribed non-conformance or corrective action tracking system; and

e. Complete environmental training related to activities performed in their buildings per Section 1.7 in order to understand the requirements associated with those activities.

1.6.5 Employees

All employees, civil servants and contractors, shall:

a. Conduct operations in accordance with the requirements identified in this document;

b. Understand the environmental impacts of conducting their jobs in accordance with procedures, as well as the consequences of deviating from procedures and policy;

c. Take measures to prevent the unauthorized release or discharge of a pollutant in their work areas;

d. Identify and respond to potential environmental emergencies (spills, releases) in their work areas in accordance with JSC emergency procedures;

e. Provide timely and complete information, when requested, to the EO on operations and processes in which they are involve;

f. Anyone who is contacted directly by a regulatory agency representative requesting access or compliance documentation shall immediately notify the EO prior to authorizing access to JSC, EF, SCTF, or EPFOL or providing compliance documentation; and

g. Complete required environmental training related to activities that he/she performs, manages or supervises prior to working independently, in order to understand the potential for negative environmental impacts and the required controls associated with the activities.

1.7 Requirements for Environmental Compliance Monitoring

JSC uses several mechanisms to ensure operations and facilities are in compliance with regulatory, NASA, and JSC requirements. The EO shall conduct inspections or reviews of DLO activities, such as:

a. Periodic internal compliance evaluations;

b. Routine inspections required by regulations; and

c. Periodic comprehensive media-specific assessments.

Note: HQ Environmental Management Division conducts periodic (generally triennial) comprehensive Environmental Functional Reviews to assess compliance with regulatory, NASA, and JSC prescribed requirements. Furthermore, Federal, State, and local environmental authorities periodically conduct inspections, scheduled and unannounced, to ensure that JSC’s operations are compliant with regulations.

1.7.1 JSC Environmental Problem Reporting System

When problems are identified through any source, the findings shall be tracked via the JSC Environmental Problem Reporting System (JEPRS), the JSC Risk Management program, or the

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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Quality Management System (QMS) corrective action tracking system, or other center-wide tracking program as appropriate.

1.7.2 Corrective Action Responsibility

When problems are identified, the organization responsible for the process or activity shall:

a. Take all actions necessary to correct the problem and prevent recurrence;

b. Take actions in a timely manner to minimize negative environmental impacts; and

c. Document these actions in the appropriate system, in accordance with the EMS.

1.8 Personnel Training

Employees shall complete all required environmental compliance training prior to working independently in order to ensure that they are competent and knowledgeable of the requirements to perform their job in a safe, compliant, and effective manner and that they understand the consequences of their actions.

1.8.1 Directorate Level Organizations

The DLOs shall:

a. Identify and obtain any specialized, job-specific training (including off-site courses) required to ensure their employees understand how to perform their job in a manner that minimizes environmental impacts and complies with regulatory requirements;

b. Maintain records of specialized training and provide training documentation to the EO upon request; and

Note: Examples of this type of specialized training are refrigerant technician certification (for personnel who repair refrigerant systems or operate refrigerant recovery systems containing ozone-depleting substances) and State of Texas asbestos abatement certification for personnel who remove or otherwise abate asbestos.

c. Train employees on the proper maintenance and operation of equipment or processes in order to ensure they understand and control any actual or potential environmental impacts.

1.8.2 Facility Managers

FMs shall:

a. Obtain initial, general environmental training through FM training;

b. Complete all environmental training that is required for activities performed in their assigned building(s); and

c. Be aware of activities that are subject to environmental requirements within their assigned facilities, and work closely with DLO representatives within their facilities who have primary responsibility for ensuring compliance (e.g., waste generators managing satellite accumulation areas, air quality emission sources, etc.).

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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1.8.3 Supervisors and Employees

a. Supervisors and employees shall determine environmental compliance training by completing the Environmental Training Matrix, accessed from the EO Webpage at http://centerops.jsc.nasa.gov/je/. The matrix identifies required and recommended training based on answers to questions related to job activities. The webpage allows employees to print out a list of mandatory and recommended environmental training, schedule classroom training, take online training, save or print the completion certification, and query the environmental training database for training history.

b. Environmental training identified as mandatory shall be completed within 90 days of hiring or within 90 days of assignment to a new job task requiring the environmental training.

c. Recommended training may be taken at the employee’s convenience.

d. Employees shall not conduct activities requiring training (unless supervised by a fully trained person) until applicable environmental training has been completed.

e. Employees without computer access shall contact the EO to request classroom training.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

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Chapter 2 ENVIRONMENTAL PLANNING

2.1 Scope

a. This chapter describes the requirements and activities necessary for implementing and documenting compliant and effective environmental planning.

b. The requirements in this chapter apply to new and modified programs, projects, processes, and activities at JSC, EF, SCTF and EPFOL that have the potential to affect the environment.

2.2 Background

The National Environmental Policy Act (NEPA) requires federal agencies to evaluate impacts and incorporate environmental requirements into decision-making for activities that may significantly affect the environment. The evaluation of potential environmental impacts must take place early in the decision making process in order to ensure that decision makers have the opportunity to both reduce the negative impacts and enhance the benefits in the most cost effective manner. In order to satisfy this requirement, JSC uses the JF1138 (Environmental Planning Checklist or EPC), to evaluate all projects for the potential to impact the environment. The JF1138 provides guidance in performing the analysis necessary to assess potential environmental impacts and notifying the EO early in the planning process when a project may have environmental effects or impacts to identify constraints that could affect project/task cost and schedule. The Center NEPA Manager (CNM) reviews the information provided by the JF1138 and determines whether or not additional documentation is necessary to satisfy the NEPA requirements. In some cases an additional NEPA checklist (JF1119) called the NEPA Record of Environmental Consideration (REC) may be required or other more involved NEPA documentation such as an Environmental Assessment (EA) or Environmental Impact Statement (EIS). The earlier the EO can be included in the project planning process, the less chance that a project will be delayed due to NEPA process.

2.3 Responsibilities

2.3.1 Directorate Level Organizations

The DLO or proponent of a task or project shall:

a. Ensure the completion of the JF1138 at the onset of the task or project. If a JF1119 is required, that should be completed no later than when the design is approximately 30 percent complete.

b. Designate points of contact (POC) throughout the lifecycle of the project or task to be responsible for preplanning through project/task closeout;

c. Provide sufficient resources to incorporate applicable environmental requirements necessary for compliance throughout the project or task lifecycle. This may include resources to prepare and EA or EIS; and

d. Initiate and maintain contact with the EO for assistance in identifying environmental impacts, requirements and constraints throughout the lifecycle of the project/task.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 19 of 111 Page Number

2.3.2 Environmental Office

The EO shall:

a. Serve as the Center NEPA Manager (CNM), and perform the responsibilities described in NPR 8580.1;

b. Serve as the single point of contact with regulatory agencies for the purposes of obtaining permits, submitting regulatory notifications, or other approvals/authorizations;

c. Review all JF1138s, JF1119s, and assist POCs to determine and implement the requirements for compliance with environmental regulations for programs, projects, and other activities;

Note: Contact the Environmental Info Line (281-483-6207 or jsc-environmental-office@nasa.gov) for assistance in completing the checklist(s).

d. Provide oversight and compliance support once the responsible organization provides funding.

2.3.3 Project or Task Managers

Project managers (PMs) or task managers shall:

a. Ensure that all required planning and documentation discussed in this chapter is implemented for each project;

b. Ensure that environmental planning requirements are completed no later than when the design or task plan is approximately 30 percent complete;

c. Arrange for funding to complete all environmental planning requirements and incorporate environmental requirements into the design and implementation of the project;

d. Coordinate with the EO to fully consider the potential environmental impacts of JSC activities;

e. Implement controls as required by the Environmental Office to ensure environmental requirements are incorporated into the design and throughout all phases of the project; and

f. Maintain project-specific records and documents identified by the EO.

2.4 Procedures

2.4.1 Environmental Planning Checklist

a. The PM or designee completes a JF1138, EPC, to determine the potential environmental impacts that may result from a project or activity implementation. The completed JF1138 is submitted to the EO via the Environmental Information Line (jsc-environmental-office@nasa.gov). The PM or designee may request assistance through the Environmental Information Line (281)483-6207 or jsc-environmental-office@nasa.gov when completing the JF1138. The current version of the JF1138 is available through the JSC Forms page, and instructions for completing and processing or filing the form are provided within the form.

b. The completed JF1138 provides documentation that environmental effects or impacts have been considered in the planning stage, even if there are no effects or impacts (i.e., the answers http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml mailto:jsc-environmental-office@nasa.gov mailto:jsc-environmental-office@nasa.gov mailto:jsc-environmental-office@nasa.gov mailto:jsc-environmental-office@nasa.gov

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 20 of 111 Page Number to all of the questions on the JF1138 are “no”). The PM or designee shall maintain the completed EPC within the project/task files.

c. Upon receipt of a JF1138, the EO works with the PM or designee to determine if any additional environmental evaluation is needed to identify environmental requirements and/or constraints to ensure compliance with regulations and NASA/JSC policy and procedures.

d. If changes occur to the project scope the PM or designee shall re-evaluate the changes for the potential environmental requirements, amend the JF1138 and submit the amended form to the Environmental Information Line (281-483-6207 or jsc-environmental-office@nasa.gov).

e. For planned or ongoing projects with a completed EPC older than one year, the PM or designee shall review the EPC and revise it as needed. The revised EPC is be submitted to the EO via the Environmental Information Line (jsc-environmental-office@nasa.gov).

f. As required following consultation with the EO, the PM or designee shall:

(1) Incorporate any new or revised environmental requirements within the scope of the project/task;

(2) Incorporate identifiable environmental requirements into to project costs and schedule;

(3) Provide necessary follow-up information to the EO when information is requested in order to determine environmental requirements or submit permit applications or for other required documentation;

(4) Coordinate with the EO for any environmental support required;

(5) During the construction or implementation phase, document the installation of any monitoring equipment or process controls that have been identified as required by the EO; and

(6) At completion of construction (i.e., prior to accepting beneficial occupancy and completion of the task or project construction/installation), or prior to operating newly installed equipment or implementing a new process, ensure that the environmental requirements previously identified by the EO have been completely included or implemented and all required documentation is complete.

2.4.2 NEPA Compliance Documentation

a. After the EO receives and evaluates the JF1138, EPC, the EO shall contact JSC organizations if there is a need to prepare formal NEPA-required documentation. The additional documentation will initially consist of a JF1119, NEPA Record of Environmental Consideration

(REC).

b. Upon request, the project proponent or NASA PM shall provide the requested information within the timeframe established by the EO to document compliance. This is usually completed no later than 30 percent design.

c. If the EO determines that the NEPA documentation must go beyond the JF1119, for example an EA or an EIS is needed, then the PMs should plan for a lengthy and costly process. Early http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 21 of 111 Page Number planning with the EO is imperative in order for the project implementation to proceed smoothly through the NEPA process.

2.4.3 Implementation and Operation Phases

a. Operations, activities, processes, or uses of equipment shall meet all environmental requirements throughout its lifecycle.

b. Once a planned program, project, activity, or process has been implemented, the responsible organization shall follow JSC EMS requirements, located in JPR 8553.1, JSC Environmental Management System Manual, for identifying, ranking, and documenting environmental aspects and impacts and operational controls.

c. The PM shall ensure all mitigation measures are fully implemented and perform all required inspections and equipment calibrations or other maintenance activities required by environmental regulations or permits in accordance with manufacturer’s recommendations.

d. The PM shall evaluate any organization-initiated changes to regulated processes, activities, or equipment per Section 2.4.1 above prior to implementation in order to determine if new environmental requirements apply.

e. During the operation, maintenance, and sustaining phase, the process owner or operator shall:

(1) Develop operating and maintenance procedures to ensure that equipment is operated in a manner that minimizes or eliminates environmental impacts including performing all required inspections, equipment calibrations, and other maintenance activities required by environmental regulations or permits;

(2) Provide training to personnel responsible for operating and maintaining equipment in accordance with identified environmental constraints; and

(3) Define and implement environmental recordkeeping and reporting requirements.

f. Prior to returning a unit that has been temporarily shut down to operation, the process owner shall consult the EO regarding any necessary changes in authorization requirements and any associated recordkeeping and reporting requirements.

Note: Equipment, operations, processes or activities that are restarted after an extended shutdown (two years or more) may have to be re-permitted under current rules with potentially tighter controls.

Federal and State regulatory agencies presume that any shutdown over two years is a permanent shutdown. NASA has guidance that addresses real property and process shut downs that should be reviewed.

2.4.4 Decommissioning and Demolition Phases

In addition to the requirements in NASA documents addressing real property, prior to temporarily or permanently shutting down, demolishing, or decommissioning of any process or property, the PM or designee shall:

a. Prepare a JF1138, EPC and submit to the EO via the Environmental Information Line (jsc-environmental-office@nasa.gov) at least 60 days prior to making changes in order to determine http://server-mpo.arc.nasa.gov/Services/CDMSDocs/Centers/JSC/Home.tml file:///C:/Users/saparker/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/9NPAIFVB/jsc-environmental-office@nasa.gov file:///C:/Users/saparker/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/9NPAIFVB/jsc-environmental-office@nasa.gov

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 22 of 111 Page Number if environmental requirements apply (In some cases, demolition requires notification to regulatory agencies 14-60 days in advance.);

b. Coordinate with the EO to determine whether environmental constraints, such as decontamination or notification to regulatory agencies, may be required; and

c. Coordinate with the EO regarding closure requirements and support for the disposition of hazardous waste that may be generated, as necessary.

d. Provide resources for activities including but not limited to Agency notifications, decontamination, and waste disposal.

Note: The EO maintains lists of various types of activities, equipment, and facilities for regulatory compliance reasons, and the EO needs to be aware of any changes in order to keep required compliance plans and annual reports up-to-date.

2.5 Personnel Training and Certification Requirements

JSC-specific project planning training is available through the EO and recommended for employees and their supervisors that perform job activities or functions covered by this section. To determine appropriate training requirements, employees shall refer to the EO Webpage at:

http://centerops.jsc.nasa.gov/je/. The EO recommends that PMs take Agency or Center provided training on NEPA and project planning, such as PROJ 01.

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 23 of 111 Page Number

Chapter 3 MANAGING INDUSTRIAL SOLID WASTE

3.1 Scope

a. This chapter outlines the requirements for civil servants, contractors and any other entity generating or managing Industrial Solid Waste (ISW) on-site at JSC unless otherwise directed by the EO. All requirements apply to JSC, EF, SCTF and EPFOL, except for ISW pickup procedures and requirements that do not apply to EPFOL.

b. Managing ISW at JSC includes requirements for notification, accumulation, pickup, disposal, and training.

c. Refer to Chapter 4, Recycling and Managing Other Solid Wastes, for procedures regarding trash generation and disposal.

d. Refer to Chapter 10, Managing Polychlorinated Biphenyls (PCBs), for procedures regarding specific handling of waste with PCBs.

e. Refer to Chapter 12, Handling Spills and Releases, for procedures regarding what to do in case of a waste or material spill.

f. Refer to Chapter 13, JSC Laboratories, for procedures regarding specific waste handling requirements for laboratory wastes.

3.2 Background

a. An ISW is any unusable or discarded (or intended to be discarded) liquid, solid, semi-solid, or containerized gas that contains a chemical or a toxic material resulting from or incidental to any process of industrial, manufacturing, mining, or agricultural operation.

b. Federal and State regulations regarding the management of ISW are complex and specific to the waste generated. In order to comply with regulations, the EO has developed standardized procedures based on the type of ISW that is being generated and managed.

c. A Satellite Accumulation Area (SAA) is a location specifically designated where generators accumulate ISW.

3.3 Responsibilities

3.3.1 Environmental Office

The EO shall be responsible for the following:

a. Ensuring the safe and compliant accumulation of waste;

b. Managing/coordinating the proper disposal of ISW, where applicable; and

c. Managing the appropriate documentation to ensure regulatory compliance.

3.3.2 Facility Managers

FMs shall be responsible for the following:

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 24 of 111 Page Number

a. Knowing the facilities and operations that generate ISW in their areas of responsibility; and

b. Including SAAs in their routine facility inspections.

3.3.3 Supervisors

a. Supervisors shall ensure that employees and contractors who generate or manage ISW follow all requirements in this chapter and complete all required training.

b. Assign an individual to act as the Responsible Party (RP) who will be the point of contact for the management of ISW generated within that Supervisor’s area of responsibility.

3.3.4 Responsible Party

a. The RP will be familiar with all processes generating ISW within the area of their assigned responsibility.

b. The RP shall notify the EO, using the JF1104, Waste Notification Form, before a new ISW waste stream is generated and whenever an existing waste stream changes.

c. The RP will ensure that the SAA receiving ISW from the processes under their area of responsibility are properly managed.

3.3.5 All Personnel

Everyone who generates ISW shall follow the requirements for training, notification, segregation, accumulation, labeling, storage, pickup, and disposal described in this document.

3.4 Procedures

3.4.1 General ISW Handling Requirements

a. Anyone generating ISW, conducting an activity that may generate ISW, or using or intending to use an ISW accumulation or storage device shall comply with all specified requirements herein for the notification, labeling, accumulation, storage and waste pickup requirements.

b. Burning of any ISW or trash is strictly prohibited at JSC, and no individual generating ISW shall utilize burning as a management or disposal method.

c. ISW generators shall never move wastes from one SAA to another.

d. ISW generators shall never transport wastes from an off-site facility (e.g., contractor owned or leased facility) to JSC (including EF, SCTF, or EPFOL) or transfer wastes from one site (JSC, EF, SCTF, or EPFOL) to another.

3.4.2 Waste Evaluation and Notification

a. Before generating any waste, the RP, who is a qualified (trained) individual representing the ISW generator’s organization shall conduct, in coordination with the EO, an evaluation to determine the proper ISW management and accumulation process.

b. The evaluation shall consider all the following:

(1) What segregation issues apply to this waste stream and what other wastes, if any, can be mixed or stored together;

JSC Form JF2420B (Revised April 3, 2012) (MS Word August 28, 2006)

JSC Environmental Compliance Procedural Requirements

Expiration Date:

XXXX.X JPR No. 8550.1B JPR No.

04/26/2016 Effective Date:

04/26/2021 Expiration Date:

Page 25 of 111 Page Number

(2) What type of accumulation container this waste requires (i.e., metal, plastic, glass, etc.);

(3) What size accumulation container this waste requires;

(4) What is the preferred accumulation location for the waste;

(5) How long is it safe to store or accumulate the waste before requesting pickup for ultimate…