RFP_Questions_&_Answers.pdf

47 MLB SLEP RFP Questions Answers

Question

Section # (In RFP)

Text in Question Question Answer

1 L.6 PROPOSAL DUE DATE Proposal is due by Friday 22 FEB 2019

This Offeror is diligently pursuing the MLB SLEP program, and recognizes that a four-week extension is required due to multiple vendor technical and price quotation delays despite Aluma’s early requests.

Therefore, this Offeror requests USCG to provide a four-week extension on the due date for submitting the proposal.

The due date has been extended and proposals are due on 15 Mar 2019.

2 L.4 PRE-PROPOSAL SITE

VISIT

The USCG intends to host a two-day Pre- Proposal Site Visit at USCG Sector

Buffalo in New York on Wednesday, December 12, 2018 and Thursday, December 13, 2018. Friday, December 14, 2018 is reserved in the event of weather-related delays.

Ms Spruill, I was unable to attend the industry day for subject solicitation in Dec 2018. Is there any chance I can get a copy of the briefings presented and a list of attendees?

The briefing material will be posted on FBO. The USCG will not provide a list of attendees.

3 Solicitation (FBO Posting)

Would you please confirm if your team has been impacted by the government shutdown? We were waiting for the official responses to the questions verbally addressed at the site visit in Buffalo last month to be posted on FBO.

Some of the responses may impact certain paths forward for us on this program.

Responses to the Pre-Proposal Conference questions were posted on 16 Jan 2019.

4 Section J Attachment J-5 Would you please provide the DHS Subcontracting Form (Attachment J-5) referenced in Section L.12?

Section L has been revised to remove the requirement to submit a subcontracting plan using the DHS Subcontracting Form (Attachment J-5). Subcontracting plan shall be submitted in accordance with FAR 19.

5 SOW Section 092 Testing, Trials and Verification

If both the West Coast Primary Production Facility and East Coast Secondary Production Facility locations are the same facility as the respective IDL locations, can the

Acceptance Trials ( AT 092-1.2.3 ) the Delivery inspection ( 092-1.2.3.1 ) and the Acceptance Underway

Trials ( 092-1.2.3.2) be eliminated or streamlined and incorporated with the Preliminary Acceptance Inspections and Trials (092-1.2.2 ).

If the IDL is located at the Production facility and the vessels are at the IDL Acceptance Point dock, no subsequent disassembly, shipping, reassembly and testing should be required.

The Acceptance Trials, Delivery Inspection, and Acceptance Underway Trials cannot be eliminated. They can be streamlined and incorporated with Preliminary Acceptance inspections and trials. This would be addressed in the Inspection, testing, and trials Program Plan (CDRL 092-002) (SOW Section 092-4). Disassembly, shipping, and reassembly will not be required if it isn't needed.

6 Specification Section 233-2 Engine Rating

233-2.3 The propulsion engines shall develop not less than 500 BHP and shall not exceed 600 BHP at the full power setting.

During the site visit in Buffalo, a question was verbally answered by the USCG representative about BHP ratings and parasitic losses. The USCG representatives stated that an official response would be posted to FBO within the next week or two. To date no responses to this question have been posted on FBO.

When does the USCG anticipate the response to be posted officially on FBO?

The USCG responded to this question in the January 16, 2019 FBO amendment.

Question

Section # (In RFP)

Text in Question Question Answer

SOW Section 084-5 Transportation of Boats Not in Service to Production Facility

(For non-First Article, complete only if CLIN x007 is ordered)

084-5.4 [Orig] The Contactor is responsible for all services, equipment, and labor required to transfer the MLB from the stored location to the means of transportation, and for off-loading the

MLB at the production facility.

During the site visit in Buffalo, it was noticed that the MLB stored at the boat yard off base would require additional services for transporting, such as having the main power lines raised so the MLB could pass below on a trailer to be shipped over the road.

Would the USCG consider a separate CLIN for unknown conditions found regarding shipping of the not in service vessels?

No, the Offeror should factor this into the pricing of the applicable transportation CLIN.

8 Buy American Act:

As FAR Clause 52.225-1 Buy American Act and FAR Clause 52.225-2 Buy American Certificate are included, will the Buy American content be calculated on the complete SOW (completed vessel) or at the individual sub

CLIN level?

For purposes of the Buy American Act provision (52.225-1), the boat is the end product and any items incorporated into the boat are considered components.

9 Payment Terms Will payments be made after the completion of each individual CLIN at the sub CLIN level? Yes

Specification Section 251

ENGINE ROOM

COMBUSTION AIR AND

VENTILATION

Does the USCG have a maximum engine room temperature? The USCG does not have a maximum engine room temperature.

11 Proposal Timeline

With regards to the questions timeline, we would like to request an additional time for the questions period after the USCG officially responds to the BHP statement made during the Buffalo visit. This may generate more questions and we would like the opportunity to respond accordingly.

With regards to the RFP timeline, we would like to request an additional 3 weeks be added to the RFP response timeline to allow us enough time to work through the BHP response and transportation requirements.

Regarding the BHP statement, the USCG has responded to this question on January 16, 2019 FBO amendment.

The due date has been extended and proposals are due on 15 Mar 2019.

12 Drawings/GFI

Can the government distribute a list of the reference drawings provided that includes descriptions? Currently the drawings were provided and titled using drawing numbers only. I cannot find a document that was provided that included the drawing descriptions. I appreciate your help in advance.

A spreadsheet, "Government Furnished Information (GFI) Drawing Reference Guide," with drawing titles and numbers been posted on FBO.

13 Specification Section 243-2

Please clarify if USCG will require specific inspection (e.g., x-ray or ultrasound) for the struts. If so, please provide the criteria for strut inspection and interpretation of results. What specifications are applicable for inspection and testing?

The strut is a cast item. The struts shall be in accordance with the current 47B drawing (47B-MLB-161-010, Rev M) and Specification Section 243-2, outlined in C-1. The Offeror is responsible for ensuring the castings are acceptable and suitable for the intended service.

14 Specification Section 410-1.3 Request clarification that ASTM 1472 listed in

Specification paragraph 410-1.3 should be corrected to

MIL-STD-1472.

Yes, this is a clerical error. The Specification will be updated to read: "The lighting colors shall be in accordance with MIL-STD-1472 and ASTM F1166."

15 Specification Section 074-4 074-001 is listed as a CDRL, but was not included. Please confirm this requirement and provide, if necessary.

CDRL 074-001, Non Destructive Testing (NDT) Report, is in Section C, Attachment 2, page 27.

This CDRL is cited in Specification Section 074-4.

Question

Section # (In RFP)

Text in Question Question Answer

16 Section B.2 Will monthly and interim milestone invoices be approved for program management, design engineering, logistics, and production?

Program management will be paid monthly. Section B.3, Section F.6, Section J-1 Pricing Worksheet, the unit of measurement of CLIN X0004 revised from yearly to monthly.

Design Engineering and logistics will be paid upon acceptance of deliverables. Production will be paid upon acceptance of MLBs

17 Section B.2 Will monthly or interim milestone invoices be approved for production? No

18 SOW Section 040-4.3 Section 040-4.3 refers to the CDRL index as being

“Section C, Attachment 3.” We assume the Government meant “Section C, Attachment C-2?"

Yes, this is a clerical error. The SOW will is updated to read: "CDRL Index: Section C, Attachment 2, provides an index of the CDRLs included in this contract."

19 SOW Section 084-4.11

In 084-4.11, installation of a cover limits access to ensure utilities are clear during transport. As a result, it may be damaged. Deterioration is minimal or unlikely during transport. Please confirm this requirement and its costs remain as a USCG requirement during transport.

The USCG confirms the requirements of SOW Section 084-4.11.

This requirement remains as written. If access is required or desired, resealable openings would be considered.

20 Section C-2, CDRL 089-003

CDRL 089-003 reads: "BLK16 - REMARKS: BLK12:

Submit 30 days prior to Design Configuration Baseline (DCB)" Elsewhere, DCB is defined as Developmental

Configuration Baseline. Which is correct?

This is a clerical error. DCB is Developmental Configuration Baseline as noted in SOW Section 041-3.3. The CDRL is updated to reflect SOW Section 041-3.3.

21 SOW Section 091-1

Please confirm the location of the induction inspection for inactive boats. Further, please define the inspection criteria occurring at the stored location or upon arrival at the production site.

The location of the induction inspection for boats not in service will be at their USCG designated storage site. The induction inspection shall be completed prior shipment to the production facility as noted in SOW Section 091-1.3 and 091-1.4.

Regarding the inspection criteria, see SOW Section 091-1.2 and the Standardized Induction Checklist template, provided as GFI for guidance.

Per CDRL 091-001, the Offeror is responsible for developing the induction inspection checklist that will be submitted to the USCG to document the status of the MLB prior to being inducted into the SLEP.

22 SOW Section 096-5.4 and 096- 6.2

096-6.2 and 096-5.4 state that any component weighing more than 2 pounds has to be listed in the weight report.

Please clarify if the USCG wants all components over 2 pounds to be weighed.

Yes, anything over 2 pounds shall be weighed.

23 SOW Section 096-1.6, 096- 5.4, and 096-6.2

As noted in 096-1.6 "For the first boat modified in the SLEP; all items removed, added, or modified during the

SLEP that would result in a weight change of 2 pounds to the boat shall be weighed and its centers of gravity recorded." Please confirm 2 pounds is correct or was this a typo.

Requirement of SOW Section 096-1.6, 096-5.4, and 096-6.2 to track weight change of 2 pounds is correct and the requirement is not subject to change.

24 SOW Section 066-4 and Spec Section 631-3

Please confirm if Specification section, 631-3 Freshwater Coating, is required if none of the 47 MLBs are returning to the Great Lakes?

There will be four boats that will be designated by the USCG to receive freshwater coating.

SOW Section 066-4 outlines which exterior hull preservation systems will be installed on saltwater or freshwater boats. Specification Section 631-3 is only applicable to designated freshwater boats.

25 SOW Section 085 Is it the intent of the Gov’t that GFI drawings be used as the basis for developing the 47C MLB 2D drawing package provided in response to SOW 085-5?

The 47B drawings can be considered accurate and can be used in developing the 47C drawing package required by 085-5.

Question

Section # (In RFP)

Text in Question Question Answer

26 SOW Section 085-3

Do the GFI drawings currently meet USCG drawing template requirements provided in GFI No. 10 with regard to borders, title blocks, layering convention, font type/style and lettering size, general notes, materials/equipment lists, references, revision history, dimensions, leaders, fractions, etc.?

No. Not all of the current drawings meet the GFI drawing template requirement.

27 SOW Section 085-3

If a drawing is not altered as a result of the SLEP, does the Government require the drawing be updated to satisfy USCG drawing template requirements provided in GFI

No. 10?

Yes

28 SOW Section 085-3, 085-5

The Original USCG MLB drawings includes drawings not included in the list of required 2D drawings in SOW 085-

5. For example, the GFI includes 47B- MLB_184_19_1_A_G through 47B-MLB_184_19_6_-

_G. However, there is no corresponding drawing included in SOW 085-5. Please clarify that unless specifically included in SOW 085-5, no drawing is required.

The drawings listed in 085-5 are general SWBS titles. The contractor is allowed to propose tailoring the list outlined in 085-5 to specifically identify the drawings necessary to fully describe the 47C MLB TDP as required in Section 085-1.5. The tailoring shall be requested in on the Drawing Number Assignment Report (DNAR) (CDRL 085-001).

For the specific example citied in the question which is the SINS-1 foundation drawing, the USCG does not expect the Offeror to provide foundation drawing for a system that will be removed as part of the SLEP. The USCG expects SINS-2 Foundation Drawings to be included in 47C MLB SWBS 180 Drawing(s).

29 L.6 PROPOSAL DUE DATE Proposal(s) are due by Friday 22 FEB

Request an extension to the proposal deadline by at least 15 days after the current due date and not less than 30 days after USCG provides responses to questions. This time is needed to incorporate changes in the engineering design and pricing to meet revised USCG requirements.

The due date has been extended and proposals are due on 15 Mar 2019.

30 SOW Section 096-4

In Section C, Statement of Work, Section 096-4 identifies the load conditions for the minimum operating condition, normal operating condition and full load condition, and includes tables 096-2, 096-3 and 096-[4]1 respectively to provide dry and liquid load weight and center of gravity.

Do the dry load values provided in these tables include the weight and center of gravity for the personnel on board?

The clerical error of "Table 096-1: Full-Load Weight Addition" is corrected to "Table 096-4: Full-Load Weight Addition."

The dry load in the respective tables do include the weights and center of gravity for the personnel.

31 SOW Section 091 The SOW and specifications do not specify the communications equipment to be installed. Request clarification on USCG requirements here.

The 47 MLB SLEP will not have any communication equipment changes made to the MLB. Communication equipment may be removed as interferences and reinstalled once work has been completed or left in place and worked around.

32 SOW Section 039-1.4.4 Section C 039.1.4. 4

The number of boats in the follow section of the SOW adds up to 15 boats not 14. Which is the correct figure?

“039-1.4.4 [Orig] Boats not in service: There are 14 boats not in service in different locations: 1 on the East Coast, 10 in the Great Lakes, and 4 on the West Coast.”

There are 14 boats not in service in different locations: 1 on the East Coast, 11 in the Great Lakes, and 2 on the West Coast.” There is some fluctuation in the number and location of boats not in service based on maintaining a responsive fleet.

33 SOW Appendix C Appendix C of the SOW lists the locations of all MLBs not in service. Can the CG note how many boats are at each location to assist with estimating the cost?

Please see GFI #08 and GFI #09.

There are 14 boats not in service in different locations: 1 on the East Coast, 11 in the Great Lakes, and 2 on the West Coast.” There is some fluctuation in the number and location of boats not in service based on maintaining a responsive fleet.

During the 10-year contract period, prices for materials, especially aluminum, may vary unpredictably and significantly. Request the government consider adding FAR Clause 52.216-4 – Economic Price Adjustment –

Labor and Material.

The USCG will not consider adding FAR Clause 52.216-4 - Economic Price Adjustment - Labor and Material.

Question

Section # (In RFP)

Text in Question Question Answer

35 SOW Section 098-1.2

Per the SOW, “098-1.2 [Orig] all mockups shall be constructed on a 47B

MLB provided to the Contractor for design and engineering.”

How should contractors submit costs for transportation of the mock-up

The USCG envisions that the MLB used for the mockups will be inducted into SLEP or be disposed at a future date.

The cost of transporting the MLB to be used for the mockups is included in the revised CLIN 0001AA.

36 SOW Section 084-5 and 084-6 The SOW does not specify transportation of boats for OT&E. Request guidance on how contractors should estimate these costs.

Please see SOW Section 039-3.7.3and CLIN x0007AD and AE which will be ordered to transport the MLBs from production site to IDL East or IDL West.

Clerical errors are corrected in SOW Section 084-5, 084-6, 084-7. The CLINs referenced by the sections' title have been updated.

37 SOW Section 091-1.2

[Orig] The Standardized Induction Checklist template, provided as GFI, is intended to assist the Contractor in developing a Standardized Induction Checklist to meet the requirements of

CDRL 091-001.

091-1.2 [Orig] is the Standardized Induction Checklist template and provided as GFI. Request the government provide this checklist.

The Standardized Induction Checklist template is provided as GFI (#13) for guidance, the template does not serve as the checklist. As stated in SOW Section 091-1.2, the Contractor shall develop the Standardized Induction Checklist that shall be submitted under CDRL 091-001.

38 SOW Section 083-5.2

Per the SOW, “083-5.2 [Orig] Initial Spare Parts: Using the technical manuals as a guide, the Contractor shall provide all the supplies necessary to accomplish scheduled maintenance on new items installed on the MLB for the first twelve (12) months or 600 hours of operations. These parts, materials and special tools shall be packaged in accordance with SOW Section 084 delivered with each boat.” However, Section 084 of the SOW does not presently define any packaging requirements.

SOW Section 084-4.10 and Section D provide packaging requirements (?).

39 IV.L.12.(B)

(B) The subcontracting plan shall be submitted by the Offeror using the DHS Subcontracting Form (Attachment J-5).

Attachment J-5 is not found in the subject RFP. Please provide the required form in order to comply with the requirements.

Section L has been revised to remove the requirement to submit a subcontracting plan "using the DHS Subcontracting Form (Attachment J-5). Subcontracting plan shall be submitted in accordance with FAR 19.

40 SOW Section 076-3

Para 076-3.1.1 states that RAM analysis will be performed on new systems, but in

Para 076-3.1.2.2, the SOW mentions MTBF and MTTR predictions required for the major components of each mission critical system/equipment. This would seem to imply that reliability analysis would address equipment that may not be impacted by the SLEP.

What systems and equipment are required to be addressed by the SLEP reliability analysis?

The only items that shall be included in the RAM analysis are equipment/systems that are renewed or replaced by the SLEP. SOW Section 076-3 has been revised.

41 SOW Section 088-1 Are the HSI analysis activities limited in scope to the systems/equipment that are impacted by SLEP changes? The HSI analysis requirement is for the 47C MLB and shall include all systems/equipment.

42 SOW Section 039.1.4. 4

[Orig] Boats not in service: There are 14 boats not in service in different locations: 1 on the East Coast, 10 in the Great Lakes, and 4 on the West Coast.

Are there 14 or 15 boats not in service? There are 14 boats not in service.

43 SOW Section 039.1. 4 In total, 117 production boats were delivered to the USCG. Of those, there are 104 currently in service

If there are currently 15 boats out of service then there are either 118 total boats or there are 103 in service. Please advise the total number of boats, total number of boats in service and the total number out of service.

There are 14 boats not in service, and 103 boats in service, for a total of 117 MLBs.

44 Drawings/GFI Electronics Drawing 47 B -MLB-451- 001; Yard Drawing YD-423-045

These drawings are missing from the package. Will they be provided?

The USCG will not provide these drawings as GFI. These are prototype installation drawing to install SINS-2 on the 47B MLB. They are not applicable to the 47C MLB which is the end product of the SLEP.

Question

Section # (In RFP)

Text in Question Question Answer

45 Specification Section 233-5.6 NSN 4820-00-143-7103 Oil Sample Valve

There are other Oil Sample Valves in use with diesel engines. Can there be substitutions to the above?

Yes, however, they must have the same salient characteristic.

Specification Section 233-5.6 updated from "Each engine shall have an oil sample valve, NSN 4820-01-024-5080. " to "Each engine shall have an oil sample valve, NSN 4820-01-024-5080 or equal."

46 Specification Section 251-1.2 On engine Air Cleaner. Is a cleanable air intake filter on the engine be required or will a paper replaceable be acceptable

The USCG will accept OEM recommendations for the operating environment.

47 Specification Section 243-1.3

243-1.3 [Orig] Each stern tube seal shall be renewed. The seal shall be a Lasdrop Model D212 [??] or equal, modified as necessary to include a reinforced bellows and shaft ring assembly with corrosion-resistant steel hardware for all threaded parts.

243-1.4 [Orig] Shaft diameter shall be the same as the existing shaft in accordance with USCG Drawing 47B-

MLB-243-010, Rev V).

Please confirm this information as I am receiving quote requests from 3rd party companies pertaining to this solicitation, however, we generally supply the USCG directly as the manufacturer of the PSS Shaft Seal and I wanted to reach out for additional information regarding the scope of refit / supply before proceeding.

The SLEP effort is being awarded to industry who will be responsible for sourcing the required components to complete the SLEP work. The USCG is not directing Offeror(s) to any particular source of supply(s).

48 SOW Section 084-12.1.1 [Orig] The first boat, the FA, shall be delivered to the NMLBS.

Per Statement of Work section 084-12.1.1, the FA boat is to be delivered to the NMLBS. In Attachment J-2, CLIN

0007AA captures transportation of the FA from storage to the production facility. However, there does not appear to be a CLIN for the required transport of the FA from the production facility to the NMLBS. Where should the price for transport from the production facility to the NMLBS be captured?

Please see Section B.2(e) which outlines the following: "This CLIN encompasses … such as additional one-time and special tests, transportation to National Motor Lifeboat (NMLB) School from the production facility, acceptance at NMLB School, and Contractor support during Operational Assessment."

49 Section L.8(o)(12)

Electronic copies shall be provided in PDF, compatible with Adobe Acrobat

Reader DC version 2018.011.20040 or higher. Each electronic file shall be clearly labeled with the Offeror’s name, contents and date. No videos are permitted.

Section L.8(o)(12) states that no videos are permitted.

Would the USCG consider allowing short videos of relevant testing to support the technical evaluation to be included on the electronic copies of the submittal?

If submitted, videos will not be viewed or considered during the source selection process. Still photos with appropriate captions are allowable, within the page limitations of the proposal.

50 SOW Section 061-5.2 [Orig] Removals (Complete only if CLIN x0006AB is ordered)

Statement of Work section 061-5.2 states that removals are to be completed, "only if CLIN x0006AB is ordered."

Per Attachment J-2, did the USCG mean CLIN 0006AC, Web Frame Modification, instead of CLIN 0006AB, Long Lead Time Material?

Yes, this is a clerical error. Section C 061-5.2 revised to reflect CLIN x0006AC instead of AB.

Question

Section # (In RFP)

Text in Question Question Answer

51 Specification Section 410-2.12

[Orig] Exposed edges and corners throughout the open bridge; including the console, handrails, stanchions, and supports; shall be rounded to a radius not less than 2 inches. The outside corner of the handrail behind the coxswain seat on the open bridge shall be modified to meet this requirement.

Section C-1 Specification 410-2.12 states that, "exposed edges and corners throughout the open bridge; including the console, handrails, stanchions, and supports; shall be rounded to a radius not less than 2 inches." At the same time, Section C-1 Specification 424-1.1.1 requires the use of USCG standard Raymarine eS127 multi-function display with sonar, which is 14.1-inches x 8.8-inches. This larger size makes achieving the 2-inch radius on the console problematic. Can the USCG explain the rationale that would allow for both requirements be met? Did the

USCG intend for the requirement to be 2-inch diameter (1-inch radius) on the console? Would the USCG consider a

1-inch radius on the console in order to better accommodate the display?

The Offeror is required to remove the current console and redesign the console layout. This replacement of the console should allow the Offeror to implement a design that meets the requirements of Specification Section 410.2.12.

52 Specification Section 556-1.6 The steering system shall provide a minimum 23,750 in-lbs of combined torque to both rudder stocks.

Pre-Proposal Site Visit Question #16

Specification C-1 556-1.6 states: “The steering system shall provide a minimum 23,750 in-lbs of combined torque to both rudder stocks.” The resultant torque 11,875 in-lbs per rudder seems quite high. We believe it exceeds the capacity of the existing rudder stock torque capacity.

The specification requires reuse of the existing rudders and stocks. We believe the rudder torque should be closer to half the value stated for the 25 knot speed listed in the specification. Would the USCG please confirm the torque requirements for the steering system?

Specification C-1 556-1.6 is accurate as written and “The steering system shall provide a minimum 23,750 in-lbs. of combined torque to both rudder stocks.”

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