Q&A_Response_-_A0003.pdf

Defense Homeland Security (DHS) Uniform, Equipment Issue and Laundry Services

Federal Law Enforcement Training Centers (FLETC) RFP 70LGLY18RGLB00001, Amendment 0003

BLOCK 14 CONTINUATION SHEET

SUMMARY OF CHANGES:

d. The following are result of contractor inquiries during question period that ended on May 18, 2018 and is presented in a Question and Answer format:

# QUESTION & ANSWER

1 QUESTIONS: (a) Please clarify/confirm the student population on slide 10 of the site visit?

(b) Are all of these students trained at the Glynco FLETC or does this number encompass all

FLECT locations? (c) Are all these students processing through building 680 for their initial issue?

ANSWERS: (a) FY17 students numbered 68,491 and the projected students for FY18 is

103,252. (b) This encompasses all FLETC locations. The up to date student count for Glynco are: FY2017 student count was 26,055; and FY2018 projected student count is 46,091;

however, this does not take into count for cancellations. (c) No, not every student gets uniforms. A few agencies provide their own uniform/issue. Most students go through building 680 for their initial issue.

2 QUESTION: The projected FY18 student count increased by roughly 50% over FY17. Is the student population projected to increase in upcoming FYs as well? If so, what are the current projections?

ANSWER: See response to #1 above for FY2018 projection. Future FY projection is not available.

3 QUESTION: The consumption of laundry cleaning supplies, fair wear and tear on the laundering machines, and the personnel required to support the student population are all tied together. We are requesting that the government establish cost reimbursable CLIN(s) for the cleaning supplies and preventative maintenance and repair of the equipment? Or is this the intent of CLIN X009?

ANSWER: The Contractor is responsible for cleaning supplies, preventative maintenance and repair of equipment. This is not to be billed through Service Contract Work Request, CLIN

X009.

4 QUESTION: Is the government anticipating an increase in staffing based on the current increase in student population?

ANSWER: All Staffing information will be deferred and will be provided to the Awardee after award of the contract. The Offeror is responsible to submit their proposal for the number of employees to perform the acquisition requirement.

5 QUESTION: Please provide the historical or recommended staffing for the contract?

ANSWER: See FAR 52.222-42, labor categories for information purposes only. The Offeror is responsible to submit their proposal for the number of employees to perform the acquisition requirement. All Staffing information will be deferred and will be provided to the Awardee after award of the contract.

6 QUESTION: Please provide a pricing format/excel spreadsheet for offeror use?

ANSWER: Format will not be provided, each Offeror will need to submit accordingly.

7 QUESTION: Are subcontractor sealed bids required?

ANSWER: No

8 QUESTION: Which labor categories have historically been classified as non-exempt?

ANSWER: None. See FAR 52.222-42, labor categories for information purposes only. The

Offeror is responsible to submit their proposal for the number of employees to perform the acquisition requirement. All Staffing information will be deferred and will be provided to the

Awardee after award of the contract.

# QUESTION & ANSWER

9 QUESTION: Is there a separate Transition CLIN and is the Transition included in the 12-month base period?

ANSWER: No

10 QUESTION: Page 77, 4.3 Contractor Furnished Janitorial Services and Supplies

To facilitate the contractor's janitorial responsibilities is there an expectation that these responsibilities will be conducted during normal operating hours or, will there be accommodations made to keep the building open beyond the normal operating hours for the performance of the tasks? Is there a requirement for a contractor representative to be present if the tasks are performed after the normal operating hours?

ANSWER: The contractor will be provided a key to each designated buildings/facilities for this contract. The contractor is responsible for the accountability of all Government provided furnished property and supplies of the contract. It is up to the contractor when to conduct janitorial services in their areas and determine contractor representation after normal operating hours. A government representative (COR) does not have to be present after hours.

11 QUESTION: Page 82, 4.11 Contractor-Provided Pest Control Services

We have an understanding of the requirement for providing pest control services for the areas of responsibility as identified in the solicitation however; the designated buildings, with the exception of building 49, also contain other organizations and areas not controlled by the contractor. What assurance does the contractor have that there are like actions being taken in those areas of the buildings that will preclude infestations from those areas?

ANSWER: All of the contractors that share buildings have the same pest control requirements. Each contractor is responsible for their designated area; common areas are the responsibility of the janitorial contract.

12 QUESTION: PWS 5.2.4: A reference is made to an EOD Property Custodian. Is this a

Government or Contractor position? If a contractor position, is there a requirement for a

Functional Property Custodian for each major contractor function?

ANSWER: The EOD Property Custodian is a government employee. No, Contractor position for this function is not required.

13 QUESTION: Are Bar Code Scanners and Printers provided by the Government or Contractor furnished?

ANSWER: Yes, Bar Code Scanners and Printers are Government Furnished Property, see updated TE2-GFP List.

14 QUESTION: PWS 5.2.6 requires the contractor to conduct annual physical inventories of opened and unopened boxes. Are we correct in our understanding that we are to open sealed boxes to conduct the annual physical inventory?

ANSWER: Yes

15 QUESTION: The Key Personnel position: Supply Technician, is this position exempt or nonexempt from SCA WD no. 2014-4477 Revision no. 7?

ANSWER: No, Supply Technician can be found on SCA WD no. 2014-4477 Revision no. 7, see updated FAR 52.222-42, page 47 of the solicitation.

16 QUESTION: PWS Para 5:8: What is the average size and weight associated with shipments picked-up from ALM Shipping and Receiving?

ANSWER: 10 – 20 lbs.

17 QUESTION: PWS Para 5.8 Are there any specifications for the contractor provided bags used to contain items that are “saturated” in blood? If so, please identify those specifications.

ANSWER: Yes, bio-hazard red bags.

18 QUESTION: Can the government please provide a list of the occupation codes from SCA

WD no. 2015-4477 Revision no. 7 that are currently used on the contract?

ANSWER: See TE10 of the solicitation.

# QUESTION & ANSWER

19 QUESTION: Is the government able to provide the historical data for all building locations from 1 October 2015 through September 30, 2016 and 2016-2017?

ANSWER: No historical data is available.

20 QUESTION: In 1.7, Vehicle Licensed Employees, it states “The Contactor shall ensure that

Contractor personnel operating vehicles in the performance of this contract shall possess a valid Georgia State Driver’s License with the correct endorsement for the vehicle size and type to be driven. The Contractor shall ensure annually that each employee has relevant and current driver’s license. Each Contractor employee shall have a Motor Vehicle Record that shows no fault for accidents or tickets with any vehicle size or type during the last three years.

Each Contractor employee must report all major traffic violations to the Project Manager.”

-Questions: (a) Regarding the statement that contractor employees will not have any accidents or tickets in the last 3 years, can the government expound upon this statement? Can it clarify what types of tickets (parking, speeding, equipment, etc.) and accidents (at-fault, no-fault, mutual, etc.).

(b) Does this mean that no one can be hired as an employee to support this contract that has a ticket or accident within the last 3 years regardless of fault?

ANSWERS: (a) After review of paragraph 1.7, page 60 of the solicitation, states ‘Each

Contractor employee shall have a Motor Vehicle Record that shows no fault for accidents or tickets with any vehicle size or type during the last three years.’ This sentence is being removed. Personnel assigned for this position, upon submission of their Badge Application, FTC-OSPR-17, a background check will be conducted in accordance with FLETC Directive

71-01, Access Control. (b) Resultant of the employees’ background check will determine their eligibility to drive on Center.

21 QUESTION: In 1.10, Quality Control Manager, where is the QCM required to be located?

Can the QCM be located off site or do they need to be onsite during normal work hours?

ANSWER: The QCM is required to be onsite during normal work hours.

22 QUESTION: In 36. Phase-out/Contract Completion, (a), Is it possible to obtain a copy of the incumbent’s phase-out plan?

ANSWER: No, that belongs to the incumbent contractor.

23 QUESTION: In Factor B: Past Performance, is the prime offeror required to submit a minimum of three (3) past performance references or is it “up to three” relevant projects that can be submitted? If a contractor has a limited number of other projects and determines that the other work is not relevant with this solicitation, do they have the option of not submitting that work?

ANSWER: Please refer to Addendum instructions to FAR 52.212-2, Volume 2, Factor B:

Past Performance, page 150-151 of the solicitation.

24 QUESTION: FAR 52.212-5 entitled “Contract Terms and Conditions Required To

Implement Statutes or Executive Orders - Commercial Items. (JAN 2018)” selects and incorporates inapposite alternative clauses 52.223-9 with its Alternate 1 that are not applicable to the acquisition of commercially available off-the-shelf items. Perhaps this is an admission that this RFP is in fact not about acquiring commercially available off-the-shelf items?

ANSWER: The X is removed from the clause and its alternate.

e. All other solicitation requirements remain unchanged.