Attachment 37 - Armory Control Procedure.pdf

ARMORY AND WEAPONS CONTROL

I. PURPOSE

To define guidelines and instructions and control of all weapons, ammunition, and equipment used on firing ranges at the Federal Law Enforcement Training Centers (FLETC) in Artesia, New Mexico.

II. FUNCTIONAL AREAS AFFECTED

A. Program Management

B. Property Control

C. Firearms

III. ARMORY CONTROL PROCEDURES

A. Restricted Armory Compound

1. Armory Compound: The Armory compound is a restricted area that is under 24-hour surveillance: by FLETC Security. During the normal hours of operation the restricted area is unlocked upon the arrival of the duty Range Master (approximately 0600). The Armory is locked and secured by FLETC Security at the end of each training day at the request of the Range Master on duty. Privately Owned Vehicles (POVs) are not authorized inside this compound at any time.

2. Armory Security: Once inside the Armory compound, the Range Master on duty will unlock the weapons vaults and disarm the intrusion alarms. After the alarms are deactivated, the Range Master will place his/her initials on the Security Container Check Sheet (Attachment 1). At the end of each training day the Range Master on duty will re-set all alarms and will inform FLETC Security that the Armory compound is ready to be locked and secured. When FLETC Security arrives at the Armory compound, the Range Master will notify them of any potential problems (security/fire alarms) prior to departing.

Access Control: The weapons vaults are restricted and controlled areas. The only personnel authorized to have unaccompanied access are those individuals listed on the Armory Access Control List (Attachment 2) posted on the Armory door. FLETC Firearms Divis ion Management pe r sonnel , GS-14 and above and the Student Suppor t Serv ices Con t r ac t P ro j ec t Manager have unaccompanied acces s . Other contractor management personnel will have accompanied access only. Any questions relating to access to the Armory are to be directed to the Range Supervisor.

3. Weapons Vaults: The weapons vaults are for the storage of weapons only. Live ammunition will never be stored in any of these vaults at any time. At the end of each training day, all weapons will be stored in their individually assigned permanent storage location. No exceptions will be made to this procedure. No other equipment or supplies will be stored in these vaults. Armory personnel are responsible for ensuring the vaults and their immediate areas are well kept and organized at all times.

Attachment 76 (Page 1 of 11)

B. Issuing Training Weapons and Equipment

1. Weapons: All training weapons will be issued from the Armory utilizing the Inventory Control Form (Attachment 3). The top portion of this form will be completed, in its entirety, by the Range Master personnel. All weapons will be listed on this form by stock number or serial number, type(s), and quantity. Each group of weapons and equipment being issued will be counted and verified by no less than two Armory personnel (Inventory Control Clerk and/or Range Master) prior to issue. Upon issue to the class, the Class Instructor/User must also count the weapons and equipment he/she is receiving to verify the weapon counts, weapon types, and equipment match what is on the Inventory Control Form. The Armory Personnel and the Class Instructor/User will place their initials next to each line item being received on the Inventory Control Form. Once the order being issued is determined to be accurate, the Class Instructor/User will print (legibly) their name and sign the Inventory Control Form acknowledging that the Instructor is assuming custody and responsibility of the weapons and equipment.

Note: The Inventory Control Form is utilized in various colors that coincide with specific courses. For example:

White – FFDO, FITP, FIRTP, FAMTP, BCTP, and BPOTP Blue – Border Patrol Advanced Green – Border Patrol Student Training Pink – Weapons Transfer Yellow – Limited Technical Inspections

2. Ammunition: A l l ammunition being issued will be listed on the Inventory Control

Form by type and quantity. Both the Class Instructor/User receiving the ammunition and the Armory personnel will verify the ammo counts by type and quantity prior to issue.

Once the ammunition has been verified, both will place their initial on the appropriate location of the Inventory Control Form.

3. Other Training Equipment: All other training equipment will be listed on the Inventory

Control form and will be verified by both the Class Instructor/User and Armory personnel. The individual receiving this equipment and the Armory personnel will initial on the appropriate location on the Inventory Control Form.

C. Receiving Training Weapons and Equipment

1. Weapons: After training is completed, Class Instructor/User will return all weapons and equipment listed on the Inventory Control Form they received when the weapons and equipment were issued. The Class Instructor/User and one of the Armory personnel will conduct a joint inventory of the weapons and equipment being returned. Once the type and quantities have been verified and confirmed by both the Class Instructor/User and Armory employee, they will place their initials on the Inventory Control Form. A separate Armory employee will conduct a second count of weapons and equipment to ensure accuracy prior to the weapons and equipment being returned to their permanent storage location. The Armory employee conducting this secondary verification will also place his/her initials on the Inventory Control Form. Immediately upon completion of this secondary verification, all returned weapons and equipment will be immediately returned to their proper storage location.

2. Ammunition: The Class Instructor/User and an Armory employee will also verify the amount of ammunition, by type, being returned and then calculate the amount used

Attachment 76 (Page 2 of 11) during the training session. This information will be placed on the Inventory Control Form and initialed by both individuals. All unused ammunition will be counted a second time by a separate Armory employee, who will also initial the Inventory Control Form verifying the count and calculations. The unused ammunition will then be immediately returned to the Ammunition Warehouse.

3. Brass: All returned brass and shotgun hulls will be weighed; the Range Master will subtract the weight of the bucket/container and record the results on the Inventory Control Form.

4. Other Training Equipment: The return of this equipment will be verified by both the

Class Instructor/User and an Armory employee. Once the equipment has been verified, both individuals will initial the Inventory Control Form.

D. Weapons Issued for Off-Site Training

1. Weapons Request: Agencies requesting weapons and equipment for off-site training will submit a written request to the Armory no less than 48 hours prior to the pick-up date when possible. This request will include the date(s) of training, type(s) of weapons, quantities needed, and the estimated dates of return.

2. Issuing Weapons for Off-Site Training: Weapons issued for this purpose will be issued utilizing the FLETC Inventory Control Form FTC-ADM-80 (Attachment 4). The Armory Personnel and the Class Instructor/User will place their initials next to each line item being received on the Inventory Control Form. Once the order being issued is determined to be accurate, the Class Instructor/User will print (legibly) their name and sign the Inventory Control Form acknowledging that the Instructor is assuming custody and responsibility of the weapons and equipment. Armory personnel will keep the original, signed form as documentation of the issue. Armory personnel will place a copy of this form in each o f t h e individual permanent storage location for each weapon issued and they will remain there until the weapons have been returned and properly accounted for.

3. Receiving Weapons used for Off-Site Training: After training is completed, Class

Instructor/User will return all weapons and equipment listed on the Inventory Control For m they received when the weapons and equipment were issued. The Class Instructor/User and one of the Armory personnel will conduct a joint inventory of the weapons and equipment being returned. Once the type and quantities have been verified and confirmed by both the Class Instructor/User and Armory employee, they will place their initials on the Inventory Control Form. A separate Armory employee will conduct a second count of weapons and equipment to ensure accuracy prior to the weapons and equipment being returned to their permanent storage location. The Armory employee conducting this secondary verification will also place his/her initials on the Inventory Control Form. Immediately upon completion of this secondary verification, the weapons and equipment will be returned to their permanent storage location or prepared for the next issue.

Attachment 76 (Page 3 of 11)

E. Permanently Assigned Weapons: Only FLETC Staff personnel, who have been designated in writing by the FLETC Site Director, are authorized to be permanently issued a weapon. These weapons will be issued utilizing the FLETC Inventory Control Form FTC-ADM-80. The Range Supervisor will maintain control of the original signed form, and a copy of the authorization letter from the F L E T C S i t e D i r e c t o r , for each weapon in his/her office files. A copy of the Inventory Control Form will be placed in each of the individual permanent storage location for each weapon issued and they will remain there until the weapons have been returned and properly accounted for.

F. Transfer of Graduation Weapons: Upon receipt of weapons to be used during graduation ceremonies, a Range Master will verify each and every weapon by serial number that is placed on the Graduation Pistol Rack. Once the verification of all weapons is c o m p l e t e , they will be transferred to the FLETC Security Office or the Course Coordinator. Documentation of this transfer will be completed using the FLETC Weapons Transfer Log (Attachment 5) and the Inventory Control Form (pink in color). The individual r e c e i v i n g t h e s e weapons will print (legibly) his/her name and initial along with the Range Master on duty to assume custody and responsibility of these weapons. The Range Master will keep a copy on file of the documentation of all weapons transferred to the FLETC Security Office.

G. Weapons Transferred for Limited Technical Inspection (LTIs): All w eapons being sent to the Border Patrol Armory for LTIs will be properly documented utilizing the Inventory Control Form (Attachment 6 – yellow in color) before being transferred.

The individual receiving these weapons will print (legibly) his/her name and initial along with the Range Master on duty to assume custody and responsibility of these weapons.

H. Inventory: AU 100% serialized weapons inventories will be conducted utilizing the Asset Inventory by Custodial Organization Report for property account #338.

These inventories will be conducted by two authorized personnel, one reads the serial number and the other (recorder) will locate the weapon on the Inventory Report. At no time will the recorder read the serial number of the weapon in question to the person reading the serial numbers. The recorder will place his/her initials by each weapon to indicate that it was physically present and accounted for.

1. Daily Weapons Sight Count: The Range Masters on duty will conduct a Daily

Weapons Sight Count utilizing the Daily Weapons Inventory Sheet at the end of each training day. The Range Master will annotate the date and put his/her initials in each box, and report any discrepancies to the Range Supervisor immediately.

2. Random Weapons Sight Count: The Lead Range Master or his designee will conduct a random Morning Weapons Sight Count prior to the start of training twice a week and r e p o r t his findings to the Range Supervisor.

3. Weekly Inventories: A 100% serialized weapons inventory will be conducted weekly. The c o n t r a c t o r Assistant Project Manager, contractor Property Control Officer, or the c o n t r a c t o r Q u a l i t y C o n t r o l T e c h n i c i a n a re the only authorized positions to conduct this inventory. The results of this inventory will be provided to the con t r ac to r Range Supervisor, contractor

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Project Manager, the COR, and the Security Specialist/Special Deputy U.S.

Marshall.

4. Quarterly: By serial number with the FLETC Firearms Equipment Specialist and/or

COR present.

5. Annually: By serial number with FLETC staff present.

I. Special Instructions

1. Weapons Accountability:

a. Records Keeping: The Range Master will keep all documents/armory records for a period of three years before being destroyed.

b. Tracking Weapons: All weapons and equipment issued from the FLETC Armory will be returned to the FLETC Armory within one (1) hour after the completion of the training session. If any weapons and/or equipment are not returned within one (1) hour after the completion of training, the Range Master will initiate an immediate search for the weapons and/or equipment.

c. Missing Weapon Notification Process:

Should a weapon be unaccounted for as a result of the inventories conducted under Para. H above, the Contractor shall immediately follow the procedures under Contract Section C.3.5.l.a.(3) Note 2.

Additionally, anytime a Range Master identifies a weapon(s) as not having been returned (i.e. within one hour of training completion) he/she will immediately notify both the Contractor Range Supervisor and the duty FLETC Firearms Branch Chief, then begin an immediate search for the weapon and if the weapon(s) is not located within one hour, the Contractor shall follow the notification procedures found at Section C.3.5.1. a.(3) Note

2. The Contractor will submit a written report of the missing weapon to the FLETC COR by close of business the next day.

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