5-[Document Management Services] BPM004656 Solicitation Attachment 9 - References_Konica Minolta.docx
DOCX document 37 KB Posted
- Attached to
- Master Agreement AZ|CTR063772
- Contract number
- CTR063772
- Issued by
- Arizona
About this file
This document is a references attachment for a Document Management Services solicitation (BPM004656) issued by the Arizona Department of Administration State Procurement Office. The references include five client organizations across California and Arkansas: San Bernardino County Department of Public Works, Little Rock School District, Legal Aid Society of Westchester County, City of Rialto, and Morongo Unified School District. These references are for Konica Minolta Business Solutions (KMBS) and demonstrate the company's experience in document management and digital conversion services.
The references detail document digitization and management projects involving conversion of microfilm, microfiche, student records, city documents, and case files. Each project utilized consistent job positions including document preparation, scanning, quality control, and processing roles, with technologies like Kodak Document Scanners and PaperVision Capture. The projects range from converting over 500,000 images for the Little Rock School District to digitizing 4 million images for the Legal Aid Society of Westchester County. Projects are ongoing or completed within the last five years, with scopes including upload to various document management systems such as OnBase, Square 9, and cloud-hosted platforms for secure internal and public access.
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References
Solicitation No. BPM004656
Document Management Services Arizona Department of Administration State Procurement Office 100 N 15th Avenue Phoenix, AZ 85007
The State intends to conduct reference checks for accounts referenced provided by Offerors. It may, at its sole discretion, contact additional clients not presented as references. Offerors shall provide at least three (3) client references for assignments that replicate or mirror the requirements of this RFP. At least one (1) of the projects referenced must be Arizona government related. All assignments shall be for assignments received and completed within the last five (5) years.
| 1 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| San Bernardino County, Department of Public Works |
| Thomas Herrin |
| October 2021 |
| Ongoing |
| Phone Number |
| Email Address |
| 909- 387-8149 |
| therrin@dpw.sbcounty.gov |
Event Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
Digitization and indexing of Microfilm and Microfiche records and delivery for upload to department’s Document Management System of record.
List job positions provided and technologies utilized to supplement services.
Job Positions: Document Preparation, Scanner Operator, Quality Control Analyst, Processing Center Manager, Validation Specialist Technologies: Microfilm Scanner; PaperVision Capture.
| 2 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| Little Rock School District |
| Regina Johnson |
| June 2021 |
| Ongoing |
| Phone Number |
| Email Address |
| 501-447-2095 |
| Regina.johnson@lrsd.org |
Event Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
KMBS and Little Rock School District have worked together since 2020 to convert, host, and manage all of their Special Education children’s files. KMBS has converted over 500,000 images, and delivered an OnBase Document Management System for their use on a day-to-day basis.
List job positions provided and technologies utilized to supplement services.
Job Positions: Document Preparation, Scanner Operator, Quality Control Analyst, Processing Center Manager, Validation Specialist Technologies: Kodak Document Scanner; PaperVision Capture.
| 3 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| Legal Aid Society of Westchester County |
| Clare J. Degnan |
| April 2019 |
| June 2021 |
| Phone Number |
| Email Address |
| 914-286-3400 |
| cjd@laswest.org |
Event Scope and deliverables, include number of resources engaged in project, timeline of project(major milestones)
KMBS has partnered with LASW for more than 4 years to convert in excess of 4M+ images of client records and case files.
List job positions provided and technologies utilized to supplement services.
Job Positions: Document Preparation, Scanner Operator, Quality Control Analyst, Processing Center Manager, Validation Specialist Technologies: Kodak Document Scanner; PaperVision Capture.
| 4 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| City of Rialto |
| Barbara McGee |
| January 2022 |
| Ongoing |
| Phone Number |
| Email Address |
| 909-820-2519 |
| bmcgee@rialtoca.gov |
Event Scope and deliverables, include number of resources engaged in project, timeline of project(major milestones)
Digitization and indexing of City records and upload to OnBase Cloud Hosted System for secure access by internal staff and publicly available document access for constituents.
List job positions provided and technologies utilized to supplement services.
Job Positions: Document Preparation, Scanner Operator, Quality Control Analyst, Processing Center Manager, Validation Specialist
| 5 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| Morongo Unified School District |
| Marilyn Waters |
| December 2019 |
| Ongoing |
| Phone Number |
| Email Address |
| 760-367-9191 |
| Marilyn.waters@morongo.k12.ca.us |
Event Scope and deliverables, include number of resources engaged in project, timeline of project(major milestones)
Digitization and indexing of student and HR records and upload to Square 9 Document Management System for secure access by authorized users.
List job positions provided and technologies utilized to supplement services.
Job Positions: Document Preparation, Scanner Operator, Quality Control Analyst, Processing Center Manager, Validation Specialist image1.jpg
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