5-Attachment D.pdf

Technical Criteria Attachment D

Solicitation SB27- 1 Ballistic Glass and Panels

PURPOSE OF THIS DOCUMENT: The purpose of this document is to assign a “Technical Score” to a vendor’s proposal. This is done by an evaluation of the vendor’s responses to the questions in this document. If a vendor fails to meet the minimum point threshold for their technical score, they will not move on to the next phase of the RFP.

Evaluation Process: An evaluation committee will evaluate each response by the vendor, assigning a score to each section of questions. The average score of all evaluators will be used to determine the vendor’s technical score for each section.

Possible Technical Criteria evaluation points: 780 Minimum Technical criteria evaluation points to advance to the cost evaluation stage: 585 Possible Cost Points on Attachment C: 220 Points required for Contract Award: 800/1000

VENDOR INSTRUCTIONS:

• Vendors must provide clear and concise responses to ALL the questions below to be assessed equally to other proposals.

• The vendor may provide responses in any format if each response clearly indicates the question # and its respective response.

• Failure to use this format may result in a lower score if the evaluation committee is not able to easily evaluate the information provided.

• Information such as promotional material, executive summaries, etc. should not be included unless specifically asked for.

• Unsolicited information, internet or reference links will not be considered or evaluated.

• Do not include any pricing information in any response to these questions.

• All proposals will be evaluated equally; vendors with existing State of Utah contracts should not assume preferential treatment.

Technical Criteria Questions:

These questions are the Evaluation Questions

Answer each Mandatory Minimum question 1-7 below for proposal to be considered:

1) [ ] Yes / [ ] No | Bonding: Vendor can provide an In-State issued bond for contracts exceeding $50,000, if required by the Eligible User.

2) [ ] Yes / [ ] No | Insurance: Vendor will provide a current Certificate of Liability Insurance, naming the State of Utah as an additional insured, and meeting a minimum coverage of $1,000,000 incident / $3,000,000 aggregate before contract execution.

3) [ ] Yes / [ ] No | Certification & Specifications: Vendor confirms that proposed Ballistic Glass meets the approved ballistic requirement (UL 752-23 Threat Level UL-RF-E) or ASTM F3279-24 (Level 4).

4) [ ] Yes / [ ] No | Security Film Testing: Vendor certifies that assembly has been tested and is at least certified to meet the following: ASTM F3561: level 3 of Table 2,

5) [ ] Yes / [ ] No | Certifications: All installers hold required training certifications from the National Glass Association (formerly GANA) or equivalent, and the respective manufacturer.

6) [ ] Yes / [ ] No | Overglaze Panel Systems: To meet Security (not ballistic) standards, the system is certified to meet a minimum of ASTM F3561 Level 3.

7) [ ] Yes / [ ] No | Security Feature Testing: Required testing documentation will be provided to the Division of Purchasing before installation is scheduled.

If the proposal passes the Mandatory Minimum Questions 1-7 of this Attachment D, then the following questions will be worth 65 points each for evaluation.

Answer all questions below in summary form for proposal to be considered responsive:

1. General Requirements & Compliance

a. Bonding Capacity: Summarize your total bonding capacity and the process for securing a bond for individual projects exceeding $50,000.

b. Compliance Approach: Provide a brief summary of your project management workflow for ensuring all permits, materials, labor, and testing continuously adhere to Utah Administrative Code R698-13 across multiple, simultaneous projects.

2. Specifications for Glass, Panels, and Film

c. Certification Documentation: Summarize the exact documentation formats and testing reports you will provide to prove your specific Ballistic Glass, Overglaze Panel Systems, and/or Security Film meet the required UL752-23, ASTM F3279-24, ASTM F3561 testing standards as detailed and required in the Scope of Work.

d. Film Assembly Testing: Summarize your process for coordinating with an authorized lab to test the entire Security Film assembly (glass, film, heavy-duty wet-glaze or mechanical attachment, and frame profile) prior to installation. If this is not applicable, indicate that your company does not provide this product.

e. Site Assessment Methodology: Summarize your method for evaluating existing window structures to determine whether they can safely support heavy-duty secondary overglaze panel or film systems, or if a total window replacement is necessary.

3. Installation Procedures

f. Disruption Mitigation: Summarize your operational protocols for executing loud, heavy installations with minimal disruption to active instructional or business areas.

4. Qualified and Certified Installers

g. Certification Proof: Summarize how you will document and prove that all assigned installers hold the required National Glass Association (formerly GANA) and manufacturer-specific training certifications.

h. Staff Clearance Tracking: Summarize your internal process for tracking, updating, and maintaining the credential and background clearance statuses for all direct employees and sub vendors assigned to this contract.

5. Security Feature Testing

i. Documentation Management: Summarize how your firm coordinates with manufacturers or testing laboratories to ensure the testing documentation submitted to the Agency, or Division of Purchasing seamlessly matches the exact products ordered before installation is scheduled.

6. Timely Responses

j. Timeline Management: Summarize your project management workflow from receiving the initial quoting request to responding within three business days and establishing and enforcing a strict project timeline prior to the start of work.

7. Warranty Requirements

k. Coverage Baselines: Summarize your comprehensive upfront warranty coverage for all offered items - regarding both materials and labor, specifically detailing your coverage terms against manufacturer defects, delamination, and peeling.

l. Claims Process: Summarize the step-by-step process an Eligible User must follow to file a warranty claim, including your guaranteed timeline for resolving physical defects.