3-SB27-1 Eval Sheet.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- Ballistic Glass and Panels
- Solicitation number
- SB27-1
- Issued by
- Utah
About this file
SB27-1 Ballistic Glass and Panels RFP Evaluation Scoresheet
This is an RFP Evaluation Scoresheet for Solicitation SB27-1 issued by the State of Utah Division of Purchasing to establish a contract for ballistic glass and panels as a new category under the existing Window Security Products Portfolio. The RFP may result in multiple awards and seeks vendors capable of providing ballistic glass, overglaze panel systems, and security film products that meet UL752-23, ASTM F3279-24, and ASTM F3561 testing standards. The contract will expire on May 6, 2029, aligning with the current portfolio contracts, and vendors must guarantee pricing for one year. No specific response date or site visit information is included in the evaluation scoresheet document.
The evaluation process employs a two-stage qualification system followed by cost assessment. Vendors must first satisfy all mandatory minimum requirements, including submission of completed cost sheets and technical criteria responses. Those meeting mandatory requirements proceed to technical evaluation, where they must score at least 585 of 780 available points across 12 scoreable criteria weighted equally at 8.33 percent each, covering bonding capacity, compliance and project management, certification documentation, testing coordination, site assessment methodology, installation disruption mitigation, installer certifications, staff clearance tracking, documentation management, timeline management, warranty coverage, and claims processes. Vendors achieving at least 800 of 1,000 total points (combining 75 percent technical evaluation points and 25 percent cost evaluation points) will be awarded contracts. Cost points are allocated using a low-bid formula where the lowest-priced proposal receives 100 percent of cost points, and other proposals receive proportional points based on their price relative to the lowest bid. An administrative fee of 0.10 percent applies to all contract awards.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-Attachment B.pdf | ||
| 8-Attachment C - NEW - USE THIS.xlsx | XLSX spreadsheet | |
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 4-Attachment A.pdf | ||
| 5-Attachment D.pdf | ||
| 7-Attachment C.xlsx | XLSX spreadsheet | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Text version
SB27-1
| Ballistic Glass and Panels for Window Security Products Portfolio |
| SOLICITATION # SB27-1 |
| RFP EVALUATION SCORESHEET |
| Score will be assigned as follows: | |
| 0 = Fail, the proposal fails to address the requirements or criteria described in the RFP or cannot be assessed du to missing information | |
| Company Name: | 1 = Poor, the proposal inadequately addresses the requirements or criteria described in the RFP or cannot be assessed due to incomplete information |
| 2 = Unsatisfactory, the proposal addresses the requirements or criteria described in the RFP in an unsatisfactory manner | |
| Evaluator: | 3 = Satisfactory, the proposal addresses all requirements or criteria described in the RFP in a minimum satisfactory manner |
| 4 = Good, the proposal addresses all requirements or criteria described in the RFP and in some respects exceeds them | |
| Date: | 5 = Excellent, the proposal addresses and exceeds all of the requirements or criteria described in the RFP |
| Minimum Mandatory Requirements | RFP Section | Evaluation (Pass/Fail) | |
| 1 | Vendor must upload completed Attachment C: Cost Sheet | Attach C | |
| 2 | Vendor must upload Completed Attachment D: Technical Criteria Questions | Attach D | |
| 3 | Successful completion of MM 1-7 | Attach D |
Scoreable Technical Criteria RFP Section Evaluator Score (0-5) Criteria Weight % of Tech Criteria Points Possible Points Earned
| 1.a | Bonding Capacity: Summarize your total bonding capacity and the process for securing a bond for individual projects exceeding $50,000. | 13 | 8.33% | 65.00 | 0.00 |
| 1.b | Compliance Approach: Provide a brief summary of your project management workflow for ensuring all permits, materials, labor, and testing continuously adhere to Utah Administrative Code R698-13 across multiple, simultaneous projects. | 13 | 8.33% | 65.00 | 0.00 |
| 2.c | Certification Documentation: Summarize the exact documentation formats and testing reports you will provide to prove your specific Ballistic Glass, Overglaze Panel Systems, and/or Security Film meet the required UL752-23, ASTM F3279-24, and ASTM F3561 testing standards detailed in the Scope of Work. | 13 | 8.33% | 65.00 | 0.00 |
| 2.d | Film Assembly Testing (If Applicable): Summarize your process for coordinating with an authorized lab to test the entire Security Film assembly (glass, film, heavy-duty wet-glaze or mechanical attachment, and frame profile) prior to installation. If this is not applicable, indicate that your company does not provide this product. | 13 | 8.33% | 65.00 | 0.00 |
| 2.e | Site Assessment Methodology: Summarize your method for evaluating existing window structures to determine whether they can safely support heavy-duty secondary overglaze panel or film systems, or if a total window replacement is necessary. | 13 | 8.33% | 65.00 | 0.00 |
3.f Disruption Mitigation: Summarize your operational protocols for executing loud, heavy installations with minimal disruption to active instructional or business areas. 13 8.33% 65.00 0.00
| 4.g | Certification Proof: Summarize how you will document and prove that all assigned installers hold the required National Glass Association (formerly GANA) and manufacturer-specific training certifications | 13 | 8.33% | 65.00 | 0.00 |
| 4.h | Staff Clearance Tracking: Summarize your internal process for tracking, updating, and maintaining the credential and background clearance statuses for all direct employees and subvendors assigned to this contract. | 13 | 8.33% | 65.00 | 0.00 |
| 5.i | Documentation Management: Summarize how your firm coordinates with manufacturers or testing laboratories to ensure the testing documentation submitted to the Division of Purchasing seamlessly matches the exact products ordered before installation is scheduled. | 13 | 8.33% | 65.00 | 0.00 |
| 12 | 0.00 | ||||
| 6.j | Timeline Management: Summarize your project management workflow from receiving the initial quoting request to responding within three business days and establishing and enforcing a strict project timeline prior to the start of work. | 13 | 8.33% | 65.00 | 0.00 |
| 16 | 13 | 0.00 | |||
| 7.k | Coverage Baselines: Summarize your comprehensive upfront warranty coverage regarding both materials and labor, specifically detailing your coverage terms against manufacturer defects, delamination, and peeling. | 13 | 8.33% | 65.00 | 0.00 |
| 7.l | Claims Process: Summarize the step-by-step process an Eligible User must follow to file a warranty claim, including your guaranteed timeline for resolving physical defects. | 13 | 8.33% | 65.00 | 0.00 |
100.0% 780.00 0.00
| Required Technical Point Threshold | RFP Section | Min Percent | Min Points Required | Points Earned | Percent Earned | Evaluation |
| Attach D | 75% | 585.0 | 0.0 | 0.0% |
| Cost | RFP Section | Low Cost Option | Offered Cost | Percent of Total | Points Possible | Points Earned |
| Attach C | 25% | 220.0 | 0.0 |
Purchasing will use the following cost formula: The points assigned to each Vendors cost proposal will be based on the lowest proposal price. The Vendor with the lowest Proposed Price will receive 100% of the price points. All other Vendors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
| Total Evaluation Points | Percent of Total | Points Possible | Points Earned |
| Total Technical Evaluation Points | 75% | 780.0 | 0.0 |
| Total Cost Evaluation Points | 25% | 220.0 | 0.0 |
| Total Evaluation Points | 100% | 1,000.0 | 0.0 |
TO BE AWARDED: Proposal must obtain a total score of 800/1000 possible points. Total Score = Technical Criteria + Cost Points
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