47PD0223R0043 RFQ CMS BOCp3_Division 01 Specifications 11 9 2023.pdf

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy or return documents when no longer needed

Centers for Medicare & Medicaid Services

Division 1 Specifications CMS Headquarters Building

7500 Security Boulevard, Woodlawn, MD, 21244 Back to Campus Phase 3

North 3rd Floor

Final Submission October 20, 2023

GSA PROJECT NUMBER: 47PD0223F0014

NKB PROJECT NUMBER: 16320.160

7620 Old Georgetown Road, #728 Bethesda, Maryland, 20814

1020 7th North Street, Suite 130 Liverpool, New York, 13088

CMS Back on Campus Phase 3, North 3rd Floor Renovation Final Submission Center for Medicare and Medicaid Services Headquarters, Woodlawn, MD 10/20/2023

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice. Properly destroy or return documents when no longer needed.

TABLE OF CONTENTS

000100

SECTION 000100 - TABLE OF CONTENTS

DIVISION 1 � GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 11 00 PROJECT PHASING

01 14 00 WORK RESTRICTIONS

01 25 00 SUBSTITUTION PROCEDURES

01 25 20 REQUEST FOR INFORMATION

01 29 00 PAYMENT PROCEDURES

01 30 00 GSA PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 31 10 CRITICAL PATH METHOD (CPM) SCHEDULING

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 32 20 PHOTOGRAPHIC DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 36 00 CONSTRUCTION-OPERATIONS BUILDING INFORMATION EXCHANGE (COBie)

01 40 00 QUALITY ASSURANCE & CONTROL REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 59 30 SECURITY REGULATIONS

01 59 50 SAFETY AND HEALTH

01 60 00 PRODUCT REQUIREMENTS

01 70 00 EXECUTION REQUIREMENTS

01 73 10 CUTTING AND PATCHING

01 73 20 SELECTIVE DEMOLITION

01 73 50 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

01 74 10 CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT

01 74 19 CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 10 PROJECT RECORD DOCUMENTS

01 78 22 OPERATION AND MAINTENANCE DOCUMENTATION

01 81 11 SUSTAINABLE DESIGN REQUIREMENTS

01 82 00 DEMONSTRATION AND TRAINING

01 91 13 GENERAL COMMISSIONING REQUIREMENTS

END OF SECTION 000100

CMS Back on Campus Phase 3, North 3rd Floor Renovation

Center for Medicare and Medicaid Services Headquarters, Woodlawn, MD

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DB Summary 011000 - 1

SECTION 011000 � SUMMARY DB VERSION

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: CMS Back on Campus Phase 3, North 3rd Floor Renovation

Center for Medicare and Medicaid Services Headquarters

7500 Security Boulevard, Woodlawn, MD

B. Project Summary Description:

The General Services Administration (GSA) intends to consolidate the Headquarters facility for the

Centers for Medicare and Medicaid Services (CMS) in order to bring leased spaces back into campus.

Phase 3 will consolidate growing office and workstation vacancies on the main campus allowing program from leased space to move �Back on Campus� and to provide upgrades to important campus amenities. The purpose of this project is to renovate North Building Level 3 is approximately 63,400

Gross SF which is located on the third level of the North building (N3). Renovations include office space, common areas, and multi-stall restrooms. Existing ceilings, walls, and floor finishes will be demolished. New work includes: Interior GWB and Glass Partitions, Specialty wall finishes, Floor finishes, Ceiling systems, Mechanical distribution, LED tunable color lighting, Motorized roller shades on daylight sensing system, Electrical, Plumbing, Sprinkler head relocation, Fire alarm devices, Telecom, AV, and White noise system.

C. Design Build (DB) Contractor: The DB is the prime contractual entity and Designer of Record

(DOR) responsible for the proper execution of the work. Responsibility for accuracy and completeness of the final design, delivering high-quality construction, and demonstrating functional performance of all systems lies solely with the DB. Reference to the DB and DOR (regarded as one entity) are used interchangeably. �Contractor,� �DB Contractor,� DB team,� or DB may be used throughout this text with the same meaning.

D. Project Delivery Method: Design Build

E. Consultants: [Identified at the time of Award]

F. CMa: Hill International, Inc.; 1667 K Street NW, Suite 520, Washington, DC 20006.

G. Partnering Consultant: [Identified at the time of Award]. See GSA�s Partnering with the Public

Building Service Policy dated March 5, 2014.

H. CxP: [Identified at the time of Award]

I. The Contracting Officer for the project is: Mr. Raymond Porter

1.2 WORK SEQUENCE

A. The work shall be conducted in phases: Approximately half of the total square footage of the third-floor renovation shall occur in each of two phases, to allow for a single relocation of occupants.

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DB Summary 011000 - 2

1. Phase 1: The following work shall be substantially complete, ready for occupancy, within

225 calendar days or as determined by GSA after notice to proceed:

2. Move-in Periods: 21 Calendar Days or as determined by GSA.

3. Phase 2: The remaining work, as well as the subsequent phases, shall be substantially complete at the time of completion of construction.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1. Furniture Vendor

2. Security Vendor

3. Audio / Visual Vendor

4. Others as determined by GSA

1.4 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project includes the following Government furnished property to be installed by the Contractor.

The contractor shall advise GSA at least 30 days in advance of when the property shall be delivered.

1. See Responsibility Matrix

1.5 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 015950 - Safety and Health.

Existing conditions that are out of alignment (incomplete or substandard) and where exposed by removal of existing work shall be noted and brought to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures shall remain in place.

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DB Summary 011000 - 3

D. Existing utility services with related meters and equipment shall remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011000

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Project Phasing 011100 - 1

SECTION 011100 � PROJECT PHASING

PART 1 GENERAL

1.1 SUMMARY

A. The intent of this Section is to identify major project sequencing requirements and inform the Design

Builder (DB) of Government�s known restrictions that will affect the timing of work and provide general phasing guidelines.

B. The phasing scope described in this Section shall not be deemed to constitute the comprehensive scope of all Contract requirements but is identified herein to assist the DB in the understanding of existing systems and conditions which may affect the DB�s planned work sequence.

C. The DB shall provide necessary resources as needed to perform required services including, but not limited to, those described in the RFP, the construction documents, exhibits, and attachments made a part of the contract to successfully complete the construction work required for Back on Campus

Phase 03.

D. The ultimate responsibility of comprehensive project phasing rests with the DB. All DB phasing plans must be documented in a submittal and reviewed and approved by the Government prior to commencing with such plan. Also phasing activities shall be reflected in the DB�s baseline schedule

(Project Schedule) and monthly updated CPM construction schedules. Refer to Section 013110 �

Critical Path Method Scheduling for submission of DB�s Preliminary, Baseline and updated CPM

Project Schedules.

1.2 PHASING AROUND CMS OCCUPANCY

A. The project comprises at least two distinct portions of work, each with unique occupancy requirements which will influence how construction is sequenced and phased. One construction

Notice to Proceed (NTP) date is anticipated on or about August 2024 for first portion. See also section 011000 for milestone dates for design and construction. See Program of Requirements for conceptual phasing plan for reference only. However, there may be opportunities for early work packages which could necessitate more than one construction NTP.

B. Upon NTP, N3 will have existing furniture and fixtures that remain and will be part of the DB demolition scope. There are two restrooms serving the N3 spaces. When DB sequencing and phasing require, both restrooms will be allowed to be closed for a defined period. The defined period will require work plans, review and approval by GSA Building Management.

C. Noisy producing work that may disrupt tenant operations in adjacent spaces must be performed during off-hours or weekend schedules. Noise levels exceeding 65db or noise levels that are consistent will be considered disrupting tenant functions.

D. Removal of trash activities shall be performed during off-hours.

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Project Phasing 011100 - 2

1.3 BUILDING SYSTEMS INTERFACE

A. Contract work that ties into and/or requires cutting & capping of the operational building systems must be coordinated so that required systems remain fully functional for the duration of this project.

Coordination with the CMa and GSA Building Management staff is required to ensure operations are not impacted during project installations and testing. Following is a brief summary of systems which may require Design Builder awareness and consideration as system tie-ins or cut/cap activities are conducted.

B. Sprinkler: The building has a full sprinkler system consisting of vertical sprinkler mains, combined risers and sprinkler floor control valve assemblies which are located in the egress stairways. GSA

Building Management will work directly with Construction Manager and the DB to coordinate all outage requests in advance with GSA Fire Shop. This also includes daily burning permits which will require coordination between DB, CMa and GSA Building Management and call made daily to

GSA Fire Shop and CMS Security. See also section 013100 for requirements and processes for utility service interruptions or outages necessary to complete the project.

C. Existing addressable Fire Alarm: The DB is responsible for a fully operational fire alarm system throughout the renovations. The existing FACP and related systems are to remain in service throughout demolition and renovation phases; there will be de-commissioning of many existing fire alarm points, re-programming and re-testing by AHJ. These efforts are the responsibility of the DB.

DB to survey and verify requirements of existing fire alarm cable and termination panels.

D. Existing IT/AV/PA/Security cabling: Cabling for security, infrastructure technology, Public

Address System, and Audio Visual services may run through the renovation areas but be connected to other occupied spaces. The DB is to identify, protect and relocate prior to demolishing these existing systems.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011400

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Work Restrictions 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 GENERAL

1.1 DESIGN BUILDER USE OF PREMISES

A. The Design Builder (DB) will conduct an existing condition survey surrounding the project premises. Provide documentation in the form of photographs, videos and executive summary narratives in electronic form to the

Government prior to the commencement of any construction activity. The survey should include verification of all existing equipment that is to remain.

B. During the construction period, the DB shall have shared use of the designated premises for construction operations, including use of the indicated work site, limited by the Government's right to perform work or retain other DBs to perform work on portions of the project; and to perform operations and maintenance.

C. The DB shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. DB use of restroom facilities are generally prohibited. However, use of existing restrooms while the space is being renovated is allowed up until renovations are completed and ready for government turnover.

2. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated including main lobby and entrances, existing egress stairways, passenger and freight elevators, active tenant occupancies.

3. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

4. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris, construction materials and construction dust.

5. Maintain existing building in a safe, secure, and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants, and the public during the construction period. A representative of the DB shall be available to arrive on site within one (1) hour of notice should an emergency occur. Protect building site from flying debris.

6. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The north loading dock operations, which are Monday-Friday, 5:30 am � 6 pm are available for the delivery of materials, tools, and supplies. Deliveries may come through

Dogwood Gate. GSA Building Management or the CMa has to notify Security for access approval at north gate to campus vehicle inspection area and to open the loading dock roll-up door. The DB must be onsite to accept the deliveries. CMS Security requires 72-hour advance notice for after-hour deliveries. The deliveries can come through the Main Security Blvd Gate.

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Work Restrictions 011400 - 1

7. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site. CMS Security requires 48-hour advance notice for all deliveries, the DB will be required to complete a Parking / Delivery request prior to any deliveries, or the delivery will be denied. Minimum information required for notices include all vehicle information and all passengers information if they are visitors. All individuals shall have proper identification. Delivery driver with a foreign passport will require additional time for clearance. See section 008000 for details on all DB deliveries required to be screened.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the DB and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site. The DB shall recycle those materials and provide the government salvage/recycling receipts listing details of the transaction per specification section 017419 �Construction Waste Management and

Disposal�.

9. Trash chutes are allowed but only if plan is submitted and approved. Trash chutes are not to be installed where building occupants are in place, next to windows. CMS Security and

GSA Building Management will work with Construction Manager and the General DB to locate onsite laydown location.

10. Existing Elevator Use: Passenger elevators are prohibited from DB and Construction

Personnel. Use of GSA's existing freight elevator will be permitted with GSA approval.

However, the freight elevators will be shared with Government activities on a first-come-first-served, wait-your-turn basis. Freight elevators must be protected, cleaned and maintained in a condition acceptable to GSA. At Substantial Completion, restore elevators to condition existing before initial use, including replacing worn cables, guide shoes, and similar items of limited life. Do not load elevators beyond their rated weight capacity.

Provide protective coverings, barriers, devices, signs, or other procedures to protect elevator car and entrance doors and frame. If, despite such protection, elevators become damaged, engage elevator Installer to restore damaged work so no evidence remains of correction work. Return items that cannot be refinished in field to the shop, make required repairs and refinish entire unit, or provide new units as required. If required by local jurisdiction or union, provide temporary phones for elevators. Coordinate with Elevator maintenance DB and GSA Building Management.

11. Temporary Use of Permanent Stairs: Use of existing stairs for construction traffic will be permitted, provided stairs are protected and finishes restored to new condition at time of

Substantial Completion. DB to post signage to alert unauthorized people to stay-out. All

DB signage must be documented in a signage plan submitted for review and approval by the Government.

a. GSA Building Management will coordinate with the CMa and the DB to designate a single stairwell door for access onto the 3rd floor for all parties authorized to work on the floors (DB, CMa, CMS, GSA or deemed authorized).

b. DBs is responsible to provide construction signage at the doors of the construction floors.

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Work Restrictions 011400 - 2

12. Stairwell doors that are locked will not be chalked open. If locked doors require accessibility during the day, notification from the DB to Construction Manager and GSA

Building Management Team must be provided.

13. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

14. Smoking is not permitted in or around the building, see Facilities Management

Regulation (FMR) Case 2008-102�3. Also see Code of Federal Regulations (CFR) 41

CFR Part 102-74.

15. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the CMa and GSA Building Management to obtain burn permits. Burn permits are required for each separate occurrence.

16. County permits and inspections: The DB is responsible for obtaining any necessary permits and making arrangements for any necessary inspections. All fees and payments for permits and inspections shall be the responsibility of the DB, at no additional cost to the Government.

17. Photographs: DB must submit the CMS Form CMS�20001 for permission pass for taking photos and videos inside the building which must be required and approved by CMS

Security Management. Coordinate with GSA Building Management as to the use of cameras in the building. Prior to any photography, submit the following information in writing to the GSA Building Management for approval:

a. Company name

c. Name of individual who will be using camera

d. Camera make, model, and serial number

e. Individual shall keep a copy of the approved camera pass whenever they are on site with the camera. All pictures must be reviewed by the GSA Building Management or their designated representative prior to leaving site.

1.2 GOVERNMENT OCCUPANCY

A. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

B. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed.

C. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building and assume responsibility for maintenance and custodial service for the occupied portions of the building.

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Work Restrictions 011400 - 3

D. The CMS Campus is fully operational during construction duration. Work accomplished during

Government Unoccupied Hours shall be performed at no additional cost to the Government.

Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

E. Extended hours of construction operations shall be performed at no additional cost to the

Government. The following work shall be performed during Government Unoccupied Hours:

F. Noisy producing work that may disrupt tenant operations in adjacent spaces must be performed during off-hours or weekend schedules. Noise levels exceeding 65db or noise levels that are consistent will be considered disrupting tenant functions.

G. Odor-producing work that may disrupt tenant operations in adjacent spaces must be performed during off-hours or weekend schedules. Usage of a welding smoke eater machinery or ventilate blower properly installed to exhaust fumes outside the building maybe be allowed within the building during normal construction hours, pending GSA Building Manager review. See also section

017410 Construction Indoor Air Quality.

H. Utility outages affecting building operations or tenant functions shall be planned for off hours.

Contractor outage requests must be submitted no later than 15 calendar days in advance of the outage date. GSA Building Management will approve and assist with all utility outage including piping drain downs and lock out of equipment outages. Coordination between CMa, GC and GSA Building

Management is required to include advanced planning at progress meetings and three-week look-a-heads to plan scheduled outage request. See also section 013100 for requirements and processes for utility service interruptions or outages necessary to complete the project.

I. Demolition and trash removal activities on the N3 level shall be performed during off- hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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Substitution Procedures 012500-1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the DB for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by DB that are required due to changed

Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by DB or GSA that are not required in order to meet other Project requirements but may offer advantage to DB or GSA.

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through

PMIS of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form:

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

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Substitution Procedures 012500-1

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate DBs that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

i. Detailed comparison of DB's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the DB to provide a DB's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

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Substitution Procedures 012500-1

3. The Contracting Officer or Contracting Officer�s Representative (CO) or (COR) Action:

If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The DB shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The DB shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. (Coordinate with 013300 Submittals).

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider DB's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact DB has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

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Substitution Procedures 012500-1

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one DB, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all DBs involved.

B. Substitutions for Convenience the contracting Officer (CO) will consider requests for substitution if received within 30 days of contract award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider DB's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs..

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one DB, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all DBs involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

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Request for Information 012520 - 1

SECTION 011100 � REQUEST FOR INFORMATION

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing

Requests for Interpretation.

B. Related Sections include the following:

a. Division 0 Document �General Conditions� for procedural requirements governing handling and processing of Contract modifications.

b. Division 1 Section �Project Management and Coordination.�( included electronic project management requirements)

c. Division 1 Section �Submittal Procedures� for submittal requirements for RFI drawings.

d. Division 1 Section �Product Requirements� for product and substitution requirements.

e. Division 1 Section �Project Record Documents� for preparation of documents reflecting �as-built� condition.

1.2 DEFINITIONS

A. Request for Information (RFI): Request from DB seeking interpretation or clarification of some requirement of Contract Documents and not involving change in Contract Sum or Contract Time.

B. Improper RFI: RFI not prepared in accordance with requirements of this Section, including requirement for graphic solution, where appropriate.

C. Frivolous RFI: RFI that requests information that is clearly indicated on or reasonably inferable from Contract Documents.

1.3 GENERAL RFI PROCESS

A. Contract Submit RFI through the Construction Manager utilizing the GSA established Kahua.

B. Number RFIs sequentially using only next sequential number. Do not include subDBs RFI number on form; include date submitted.

a. Each page of attachments to RFI shall bear RFI number and shall be consecutively numbered.

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Request for Information 012520 - 2

C. Identify Project, pertinent Drawing sheet and detail number, and Specification Section.

a. Specifically identify time response interpretation is required to avoid impact on Construction

Schedule and Cost.

D. RFI shall include written and graphic solutions proposed by DB. The Construction Manager will determine if proposal is in accord with Contract Documents and design intent of Project.

E. Maintain current and accurate Request for Interpretation Log as follows:

a. Maintain for duration of Contract.

b. Indicate current status of RFIs at all times; submit log weekly, and as requested by

Architect.

F. For RFIs submitted in form of drawings, follow submittal procedures specified for Shop Drawings in Division 1 Section �Submittal Requirements.�

G. Do not submit RFI for following:

a. To request approval of submittals. Comply with Division 1 Section �Submittal

Procedures.�

b. To request approval of substitutions. Comply with Division 1 Section �Product

Requirements.�

c. To request coordination of various materials and systems indicated on Contract Documents with field conditions and with each other. Comply with Division 1 Section �Project

Management and Coordination.�

d. To provide as-built information required by Record Documents specified in Division 1

Section �Project Record Documents.�

e. To request changes which are known to entail additional cost or credit, or alter Contract

Time. Comply with Division 0 Document �General Conditions.�

1.4 REVIEW AND SUBMITTAL

A. Submit electronic/digital copies of completed RFI form to Architect, including required attachments, utilizing GSA�s web-based electronic Project Management Information System

(PMIS) � Kahua Project Management Software.

B. RFI received on Friday afternoon will not be processed until following Monday, which will be recorded receipt of RFI date.

C. Allow minimum of 6 working days review and response time for each RFI.

D. Requested response time indicated on RFI shall be consistent with minimum review period specified.

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Request for Information 012520 - 3

E. Requested response time will be extended where required by concurrent review of excessive number of RFIs, including improper and frivolous RFIs.

F. The government will make every effort to expedite the RFIs in a timely manner. The target answer duration will be within 6 working days of receipt of the RFI. However, responses to complex RFIs may take substantially longer.

G. If the DB believes a response to an RFI results in a change in the contract, comply with procedures for requesting an equitable adjustment.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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Payment Procedures 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES DB VERSION

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process

Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Design

Builder (DB) outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A DB�s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. This contract requires the use of a cost-loaded Critical Path Method (CPM) Schedule. The information required for the Schedule of Values (SOV) shall be entered as an integral part of the schedule. Within 30 calendar days of notice to proceed, prepare and deliver to the Contracting Officer an SOV reflecting a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs must be summarized, and totals provided for each construction category.

B. Coordination: Submit a complete Schedule of Values integral with the DB�s CPM Schedule. Reference additional information in Section 013110 � Critical Path Method (CPM) Scheduling. Payments will not be made until the SOV and cost-loaded CPM schedule has been submitted to and accepted by the

Contracting Officer. For design phase progress payment(s), the SOV from the cost-loaded CPM must include detailed design activities and general (summarized) approach for the construction phase(s) of the project. The SOV must be fully developed with detailed construction line items as design progresses.

The complete design and construction SOV must be submitted and accepted prior to starting construction work.

C. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

D. Format and Content: DB shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into the PMIS System. DB will enter values into the workbook prior to PMIS input and provide associated electronic baseline copy to the Contracting Officer for record. DB will follow guidelines in the Schedule of Values workbook to support PMIS upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

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d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. DB's Name and contact information

i. Date of submittal

2. Consistent with the required level of detail in the CPM Schedule, provide a breakdown of the contract sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity � (by division or specific work activity)

b. Dollar value of each specific work activity � both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. Resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and demobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in PMIS with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

DB shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next

Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

A. Each Request for Payment following the initial Request for Payment shall be consistent with previous

Requests.

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1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final

Request for Payment involve additional requirements.

B. Payment Request Times: The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in

PMIS along with construction progress report seven days prior to the due date for review by

GSA. Provide documentation evidencing the cost of work performed to be included in the

Request for Payment. Resolve questions resulting from GSA review of draft Request for

Payment and construction progress report prior to submitting Request for Payment.

C. Request Preparation: All payments must be executed by a person authorized to legally bind the DB.

1. Entries shall match data on the schedule of values and DB's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for

Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before the last day of the construction period covered by Request.

D. Certified Payroll: Submit electronic copies of certified payroll and worker-hour report forms, including individual forms for subcontractors of any tier, to the CMa via PMIS. Report form shall include at-site certified payroll and worker-hour information. Even if no work was performed by DB or subcontractors during reporting period, certified payroll and worker-hour report form shall be submitted for DBs and subcontractors of any tier stating that no work was performed.

E.Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous

Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. DB's construction schedule per Agreement (startup if not final).

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4. Products list (preliminary if not final).

5. Sustainable design submission for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of DB's staff assignments.

10. List of DB's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial

Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Application:

1. Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

a. Evidence of completion of Project closeout requirements.

b. Completion of items specified for completion after Substantial Completion.

c. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

d. Updated final statement, accounting for final changes to the Contract Sum.

e. AIA Document G706, "DB's Affidavit of Payment of Debts and Claims."

f. AIA Document G706A, "DB's Affidavit of Release of Liens."

g. AIA Document G707, "Consent of Surety to Final Payment."

h. Evidence that claims have been settled.

i. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when CO took possession of and assumed responsibility for corresponding elements of the work.

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j. Transmittal of required Project construction records to Contracting Officer.

k. Certified property survey.

l. Removal of temporary facilities and services.

m. Removal of surplus materials, rubbish, and similar elements.

n. Change of door locks to Contracting Officer's access.

2. Issuance of Certificate for Payment will constitute representations made separately by the CMa to the CO - based on their individual observations at Site and data comprising Application for

Payment - that work has progressed to point indicated and that - to the best of Construction

Manager's knowledge, information, and belief - quality of work is in accordance with Contract

Documents.

I. Foregoing representations are subject to evaluation of work for conformance with Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from

Contract Documents correctable prior to completion, and to specific qualifications expressed by CMa.

J. Issuance of Certificate for Payment will further constitute representation that DB is entitled to payment in amount certified. However, issuance of Certificate for Payment will not be representation that the

CMa has:

1. Made exhaustive or continuous on-site inspections to check quality or quantity of work.

2. Reviewed construction means, methods, techniques, sequences or procedures.

3. Reviewed copies of requisitions received from subcontractors and material suppliers and other data requested by Contracting Officer to substantiate DB's right to payment.

4. Made examination to ascertain how or for what purpose the DB has used money previously paid on account of Contract Sum.

K. The CMa may decide not to certify payment and may withhold Certificate for Payment in whole or in part, to extent reasonably necessary to protect the Government, if in CMa's opinion representations to

CO required in above paragraph cannot be made. If the CMa is unable to certify payment in amount of

Application, CMa will notify DB and CO in writing of CMa's reasons for withholding certification in whole or in part. If DB and CMa cannot agree on a revised amount, the CMa will promptly issue

Certificate for Payment for the amount for which the CMa is able to make such representations to the

CO.

L. The CMa may also decide not to certify payment or, because of subsequently discovered evidence or subsequent observations, may nullify whole or part of Certificate for Payment previously issued, to such extent as may be necessary in the CMa's opinion to protect the CO from loss because of:

1. Defective work not remedied.

2. Third party claims filed or reasonable evidence indicating probable filing of such claims.

3. Failure of DB to make payments properly to Subcontractors or for labor, materials, or equipment.

4. Reasonable evidence that work cannot be completed for unpaid balance of Contract Sum.

5. Damage to Contracting Officer or another DB.

6. Reasonable evidence that work will not be completed within the Contract Time and that unpaid balance would not be adequate to cover actual or liquidated damages for anticipated delay.

7. Persistent failure to carry out work in accordance with the Contract Documents.

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M. Neither CoO or designated representative nor CMa shall have obligation to pay or to see to payment of money to a Subcontractor except as may otherwise be required by law.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 012900

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GSA PROJECT MANAGEMENT SYSTEM 013000 - 1

SECTION 013000 - GSA PROJECT MANAGEMENT

INFORMATION SYSTEM (PMIS)DB version

PART 1 GENERAL

1.1 SUMMARY

A. For the purposes of this document and the Division One Specifications, the term �GSA Project

Management Information System� will refer to PMIS.

B. For the purposes of this document, the designation �Contractor� shall refer to the DB, CMa or other entities that are contracted by GSA to utilize the PMIS to fulfill contractual obligations for the delivery of a specified project.

C. The Contractor shall use GSA�s PMIS for use on the project.

1.2 DEFINITION

A. PMIS is a web-based project management tool which provides GSA�s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.