38132_Sep_11_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Monroe Public Schools Board of Education in Monroe, Connecticut, for the renovation of the Masuk High School Softball Field. The project aims to bring the playing surface into compliance with Connecticut Interscholastic Athletic Conference (CIAC) regulations as established by the National Federation of State High School Associations (NFHS). The RFP was released on July 29, 2026, with an original response deadline of August 19, 2026 at 8:00 a.m. EDT; however, Addendum No. 2 (issued July 30, 2026) corrected the response deadline to August 14, 2026 at 10:00 a.m. A mandatory site visit for all bidders is scheduled for July 31, 2026 at 10:00 a.m. at Masuk High School Softball Field located at 1014 Monroe Turnpike, Monroe, Connecticut. Vendor questions are accepted through August 12, 2026 at 8:00 a.m. EDT. The scope of work includes site preparation and earthwork, installation of four-inch perforated drainage tile and irrigation components, installation of three new base anchors with bases, a new pitching rubber, and a new home plate, and removal of approximately 165 tons of sand and 183 tons of DuraEdge Recreational Infield Mix. Fencing has been excluded from the scope per Addendum No. 1. Substantial completion is required by October 15, 2026, with construction anticipated to take three to four weeks weather permitting. Preliminary Notice of Award will be issued within sixty days of the response deadline, with contract execution required within ten days.

Proposals must include proposal security in the form of a certified check or bid surety bond equal to at least five percent of the total bid amount. The successful bidder must furnish a performance, labor, and material payment bond equal to 100 percent of the award amount within seven days of Notice of Award. Non-resident contractors not verified by the Connecticut Department of Revenue Services must deposit an additional sum equivalent to five percent of the total contract value. The Monroe Board of Education encourages participation of minority business enterprises and reserves the right to reject any proposal, award to the lowest best-qualified proposal rather than the lowest bidder, and negotiate fees with the selected bidder. Evaluation criteria include demonstrated specialized experience with athletic field renovations, qualifications of key personnel, relevant references from similar projects within the past five years, proposed project schedule and ability to meet the October 15 deadline, quality of materials and construction methods, total project cost, warranty offerings, safety record, and financial stability. Payment terms are vendor-specified with free on board destination delivery terms.