38132_Oct_7_26_solicitation_doc.pdf

This Request for Proposal (RFP) is issued by the Monroe Board of Education in Connecticut for the renovation of the Masuk High School Softball Field. The project seeks qualified contractors to bring the playing surface into compliance with Connecticut Interscholastic Athletic Conference (CIAC) regulations as established by the National Federation of State High School Associations (NFHS). The scope of work includes site preparation and earthwork, field reconstruction with four-inch perforated drainage tile and irrigation system installation, placement of three new base anchors with bases, a new pitching rubber, and a new home plate, along with removal of approximately 165 tons of sand and 183 tons of DuraEdge Recreational Infield Mix. A mandatory site visit is scheduled for July 31, 2026, at 10:00 a.m. at Masuk High School Softball Field (1014 Monroe Turnpike, Monroe, CT 06468). The original proposal deadline of August 19, 2026, at 8:00 a.m. was corrected via Addendum No. 2 (posted July 30, 2026) to August 14, 2026, at 10:00 a.m. Vendor questions are accepted through August 12, 2026. Substantial completion is required by October 15, 2026, with anticipated construction time of three to four weeks weather permitting. A Preliminary Notice of Award will be issued within sixty days of the response deadline, with contract execution required within ten days.

Bidders must submit proposal security in the form of a certified check or bid surety bond equal to at least 5 percent of the total bid amount, and the successful bidder must furnish a performance, labor, and material payment bond equal to 100 percent of the award within seven days of Notice of Award. Non-resident contractors not verified by the Connecticut Department of Revenue Services must deposit an additional sum equivalent to 5 percent of the total contract value. The Monroe Board of Education encourages participation of minority business enterprises. Evaluation criteria include demonstrated specialized experience with athletic field renovations, key personnel qualifications, relevant references from similar projects within the past five years, proposed project schedule and ability to meet the October 15 deadline, quality of materials and construction methods, total project cost, warranty offerings, safety record, and financial stability. Fencing has been excluded from the scope of work per Addendum No. 1; bidders must acknowledge both addenda or risk non-responsive designation. The Monroe Board of Education reserves the right to reject any proposal, award to the lowest best qualified proposal rather than the lowest bidder, and negotiate fees with the selected bidder.