38132_Oct_13_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation issued by Monroe Public Schools, Connecticut, seeking qualified contractors to renovate the Masuk High School Softball Field. The project aims to bring the playing surface into compliance with current CIAC (Connecticut Interscholastic Athletic Conference) regulations as set by the National Federation of State High School Associations (NFHS). The RFP was released on July 29, 2026, with a mandatory site visit for all bidders scheduled for July 31, 2026 at 10:00 a.m. at Masuk High School Softball Field, 1014 Monroe Turnpike, Monroe, Connecticut. The vendor question and answer period runs from July 30, 2026 through August 12, 2026. The original proposal submission deadline was August 19, 2026 at 8:00 a.m.; however, Addendum No. 2 (posted July 30, 2026) corrected the response deadline to August 14, 2026 at 10:00 a.m. Preliminary Notice of Award will be issued within sixty days of the response deadline, with contract execution required within ten days. Construction is anticipated to require three to four weeks (weather permitting) with substantial completion required by October 15, 2026.

The scope of work includes site preparation and earthwork, field reconstruction, installation of four-inch perforated drainage tile and irrigation components, three new base anchors with bases, a new pitching rubber, a new home plate, and removal of approximately 165 tons of sand and 183 tons of DuraEdge Recreational Infield Mix. Fencing has been excluded from the scope per Addendum No. 1. Proposals must include proposal security in the form of a certified check or bid surety bond equal to at least 5% of the total bid amount. The successful bidder must furnish a performance, labor, and material payment bond equal to 100% of the award within seven days of Notice of Award. Non-resident contractors not verified by the Connecticut Department of Revenue Services must deposit an additional sum equivalent to 5% of the total contract value. Evaluation criteria include demonstrated specialized experience with athletic field renovations, key personnel qualifications, relevant references from similar projects within the past five years, proposed project schedule, quality of materials and construction methods, total project cost, warranty offerings, safety record, and financial stability. The Monroe Board of Education reserves the right to reject any proposal and award to the lowest best qualified proposal rather than the lowest bidder. The Board encourages participation of minority business enterprises and will negotiate fees with the selected bidder.