38132_Aug_27_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Monroe Board of Education, Connecticut, for the renovation of Masuk High School's Softball Field. The project aims to bring the playing surface into compliance with Connecticut Interscholastic Athletic Conference (CIAC) regulations as established by the National Federation of State High School Associations (NFHS). The solicitation was posted July 29, 2026, with a response deadline of August 14, 2026, at 10:00 a.m. (as corrected by Addendum No. 2, originally stated as August 19, 2026). A mandatory site visit for all bidders is scheduled for July 31, 2026, at 10:00 a.m. at Masuk High School Softball Field, located at 1014 Monroe Turnpike, Monroe, Connecticut. Vendor questions are accepted through August 12, 2026. The scope of work includes site preparation, earthwork, field reconstruction, installation of four-inch perforated drainage tile and irrigation components, three new base anchors with bases, a new pitching rubber, a new home plate, and removal of approximately 165 tons of sand and 183 tons of DuraEdge Recreational Infield Mix, with fencing excluded per Addendum No. 1. Substantial completion is required by October 15, 2026, with anticipated construction duration of three to four weeks weather permitting. Preliminary Notice of Award will be issued within sixty days of the response deadline, and contract execution is required within ten days of Notice of Award.

Proposal security must be submitted in the form of a certified check or bid surety bond equal to at least 5% of the total bid amount. The successful bidder must furnish a performance, labor, and material payment bond equal to 100% of the award within seven days of Notice of Award. Non-resident contractors not verified by the Connecticut Department of Revenue Services must deposit an additional sum equivalent to 5% of the total contract value. Evaluation criteria include demonstrated specialized experience with athletic field renovations, key personnel qualifications, relevant references from similar projects within the past five years, proposed project schedule and ability to meet the October 15 deadline, quality of materials and construction methods, total project cost, warranty offerings, safety record, and financial stability. The Monroe Board of Education encourages participation of minority business enterprises and reserves the right to reject any proposal, award to the lowest best qualified proposal rather than the lowest bidder, and negotiate fees with the selected bidder.