38132_Aug_24_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Monroe Board of Education in Monroe, Connecticut, for renovation of the Masuk High School Softball Field. The project aims to bring the playing surface into compliance with Connecticut Interscholastic Athletic Conference (CIAC) regulations as established by the National Federation of State High School Associations (NFHS). The solicitation opened July 29, 2026 at 11:30 a.m. EDT with a mandatory site visit scheduled for July 31, 2026 at 10:00 a.m. at Masuk High School, 1014 Monroe Turnpike, Monroe, Connecticut. The original proposal deadline of August 19, 2026 at 8:00 a.m. EDT was corrected by Addendum No. 2 to August 14, 2026 at 10:00 a.m. Vendor questions are accepted through August 12, 2026. The project scope includes site preparation, earthwork, field reconstruction, installation of four-inch perforated drainage tile and irrigation components, three new base anchors with bases, a new pitching rubber, a new home plate, and removal of approximately 165 tons of sand and 183 tons of DuraEdge Recreational Infield Mix. Fencing was excluded from the scope per Addendum No. 1. Substantial completion is required by October 15, 2026, with construction anticipated to take three to four weeks weather permitting.

Proposal security equal to at least 5% of the total bid amount in the form of a certified check or bid surety bond is required. The successful bidder must furnish a performance, labor, and material payment bond equal to 100% of the award within seven days of Notice of Award. Non-resident contractors not verified by the Connecticut Department of Revenue Services must deposit an additional sum equivalent to 5% of the total contract value. The Monroe Board of Education encourages participation of minority business enterprises. Evaluation criteria include demonstrated specialized experience with athletic field renovations, key personnel qualifications, relevant references from similar projects within the past five years, proposed project schedule and ability to meet the October 15 deadline, quality of materials and construction methods, total project cost, warranty offerings, safety record, and financial stability. The Board reserves the right to reject any proposal, award to the lowest best qualified proposal rather than the lowest bidder, and negotiate fees with the selected bidder. Preliminary Notice of Award will be issued within sixty days of the response deadline, with contract execution required within ten days.