36E77619R0009-020.pdf
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- Attached to
- ESPC IDIQ (VA-19-00001743) Federal contract opportunity
- Solicitation number
- 36E77619R0009
About this file
This document outlines the minimum content requirements for energy savings performance contract indefinite delivery indefinite quantity submissions to the Department of Veterans Affairs. Offerors must provide a facility description, projected energy savings from proposed energy conservation measures, measurement and verification plans, responsibility matrices, and schedules for work. Submissions are required at 30% or 35%, 60% or 65%, and 90% or 95% completion. The final submission must include firm costs, savings calculations, subcontractor quotes, commissioning plans, training, maintenance procedures, overhead details, and a project completion schedule.
The related opportunity is a pre-solicitation notice for the Department of Veterans Affairs' energy savings performance contract indefinite delivery indefinite quantity solicitation number 36E77619R0009. The solicitation seeks energy service companies qualified by the Department of Energy to develop, finance and implement energy conservation projects for Veterans Affairs facilities. Offerors must be registered in the System for Award Management and Veteran-owned small businesses must also be certified through the Vendor Information Pages database. The solicitation and amendments are expected to post on January 15, 2019.
36E77619R0009 S02 ATTACHMENT J-16 - IGA Checklist.pdf
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The Department of Veterans Affairs requires that all IGA submissions meet the minimum content requirements as detailed below. Failure to meet these requirement will result in return of the IGA submission.
30% or 35% IGA Submission Received Sufficient Notes
1. Baseline Conditions
Included Facility(s) description, hours of operation, quantity of occupants, and standards of comfort should be agreed upon by this point
2. Project Development Costs
Current Project Development Cost (PDC) with full pricing breakout shall be provided in addition to a Not To Exceed (NTE) amount for PDC through Task Order Award.
3. ECMs Descriptions and Calculations (anticipated)
4. List of ECMs that were considered for installation but were disqualified because of cost or other constraints.
This list should be prioritized based on Facility needs. This list should include an estimated cost (if applicable) for the ECM and a detailed explanation as to why the ECDM was disqualified.
5. Metering Plan Data logging should be done by this point to confirm baseline conditions
6. Measurement & Verification (Preliminary) VA M&V Guidelines should be taken into consideration when recommending Options.
7. Risk, Responsponsibilitity and Performance Matrix
8. TO Schedules 1-5 current to 30 or 35%
9. Initiate project within eProjectBuilder Contract Specialist will assist in initiating project in ePB.
ESPC/UESC IGA CONTENT CHECKLIST
60% or 65% IGA Submission Received Sufficient Notes
1. Baseline Conditions
Included Facility(s) description, hours of operation, quantity of occupants, and standards of comfort should be agreed upon by this point
2. ECM Development including Descriptions and Calculations
Preliminary pricing and estimated paybacks should be included.
Provide feasibility study data needed to assess capital contributions for renewable energy or CHP, as appropriate.
3. List of ECMs that were considered for installation but were disqualified because of cost or other constraints.
This list should be prioritized based on Facility needs. This list should include an estimated cost for the ECM and a detailed explanation as to why the ECDM was disqualified.
4. Metering Results
5. Measurement & Verification Outline
6. Risk, Responsponsibilitity and Performance Matrix
7. TO Schedules 1-5 current to 60 or 65%
8. Manufacturing Information for Equipment - Cut Sheets
90% or 95% Draft Final IGA Submission Received Sufficient Notes
1. Baseline Conditions/Assumptions
2. ECM Development (SOW) including Descriptions and Calculations
ECM pricing should include sub contractor bids.
3. List of ECMs that were considered for installation but were disqualified because of cost or other constraints.
This list should be prioritized based on Facility needs. This list should include an estimated cost for the ECM and a detailed explanation as to why the ECDM was disqualified.
5. Detailed Measurement & Verification (baseline & calcs) plan including reporting.
6. Risk, Responsponsibilitity and Performance Matrix
7. TO Schedules 1-5 with firm, detailed cost and savings
8. Subcontractor Abstracts with full transparency including quotes. Provide price analysis where no competition was received.
Subcontract offers shall be on the Sub's letterhead. The offer shall be signed and dated by the Subcontractor.
9. Commissioning
10. Training (Detailed)
11. Operations & Maintenance (Detailed including responsponsibilities per ECM).
12. Full transparency of all overhead costs, travel, etc..
With justification.
13. Schedule for project completion on a per facility basis.
Show the times that each facility is or is not available for construction activity.
14. Manufacturing Information for Equipment - Cut Sheets
15. IDS and SFO (Investor Deal Summary & Standard Finance Offer)
16. Healthcare Impact Plan
17. Post Acceptance Performance Period Services
18. TO Schedules submitted into eProjectBuilder
Once negotiation is complete, final schedules will be uploaded and accepted within ePB.
19. Time Sheets for each individual that worked in the Project Development Stage. (Time Sheets for all projects individuals have worked on during this time may also be requested.)
Required if the Project Development Stage costs have not previously been agreed to.
Sheet1
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