36C77624R0084_1 tradeoffs Final.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 80

36C77624R0084

X

12/18/24

504-21-700

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Heather E Holland Heather.Holland3@va.gov

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this procurement is set aside for SDVOSBs in a trade off evaluation approach.

The contractor shall provide all tools, equipment, materials, labor, supervision, and personnel, and shall do all things necessary, that will result in the completion of the EHRM Infrastructure Upgrades construction project, in accordance with the attached Specifications and Drawings.

This project is located at:

Amarillo VA Medical Center 6010 Amarillo Blvd W Amarillo, TX 79106

VAAR Magnitude of Construction: $20,000,000 to $50,000,000 NAICS Code 236220 and PSC Z2DA.

Contractor is required to fill in Unique Identifier in Block No. 14 on Standard Form (SF) 1442. All references in the Specs and Drawings to CLIN shall be replaced with the term "Line Item".

PLEASE NOTE: The Contractor agrees to attend any Post AwardConference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

10 (TEN) 548

X 52.211-10

X 10 (TEN)

0 (ZERO) 1PM EST

02-04-2025

X

90 (NINETY)

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Dean Flanders Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL

1.2 BID BOND GUARANTEE

1.3 PERFORMANCE & PAYMENT BONDS

Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSAL:

2.3 SDVOSB SET-ASIDE

2.4 PROJECT DESCRIPTION

2.5 PRE-PROPOSAL SITE VISIT:

2.6 TECHNICAL QUESTIONS:

2.7 AMENDMENTS

2.8 PREPARATION OF PROPOSALS

2.9 PROJECT LABOR AGEEMENT:

2.10 PROPOSAL REQUIREMENTS

2.11 DETERMINATION OF RESPONSIBILITY

2.12 VETS 4212

2.13 SYSTEM FOR AWARD MANAGEMENT (SAM)

2.14 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

2.15 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.16 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

2.18 52.216-1 TYPE OF CONTRACT (APR 1984)

2.19 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

2.20 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.21 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.22 52.228-1 BID GUARANTEE (SEP 1996)

2.23 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.24 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.25 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.26 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.27 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.28 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

3.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) .. 27

3.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.5 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (MAY 2024)

4.6 52.223-20 AEROSOLS (MAY 2024)

4.7 52.223-21 FOAMS (MAY 2024)

4.8 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023) ALTERNATE I (NOV 2023)

4.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.10 52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

4.11 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.12 52.236-4 PHYSICAL DATA (APR 1984)

4.13 MANDATORY WRITTEN DISCLOSURES

4.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.15 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.16 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.17 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.18 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.19 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

4.20 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.21 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.22 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.23 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.24 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.25 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.26 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.27 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019) ALTERNATE I (APR 2019)

4.28 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.29 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.30 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.31 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.32 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 77

4.33 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.34 LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Line Item 0001 (Base Bid) General Construction: Work includes complete construction and activation of a new Electronic Health Record Modernization system. The scope of this project is to replace the campus main computer room, upgrade and replace telecommunications closets, and upgrade campus fiber and data cable. Project Building locations include 1, 4, 7, 6/8, 9, 10, 11, 12, 13, 14, 26, 28, 29, 33, 34, 35, 36, 44, 45, 46, 48, 49, 53, 54 and the site.

The project includes, but is not limited to, the following infrastructure improvements: Electrical (electrical panel upgrade, power (normal, emergency)), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes), communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6A cable) in buildings as necessary, construct exterior shell space to existing buildings for new telecommunication rooms (site work, demolition, shell space, finishes, plumbing, lighting), physical security upgrades, construct diversified path for WAN, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, hazardous material abatement. Refer Construction Estimate for detailed itemization of bid items.

The period of performance shall be 548 calendar days from issuance of the Notice to Proceed.

Contract Period: Base POP Begin:

POP End:

GRAND TOTAL __________________

NOTICE

1. Line Item 0001 (Base) contains all the work for this project.

2. Offerors must provide a lump sum price for Line Item 0001 (Base). Failure to do so may lead the CO to reject it as nonconforming.

3. Award will be made on Grand Total (Line Item 0001- Base).

4. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in

Block No. 14 on Standard Form (SF) 1442.

6. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 BID MATERIAL

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request for Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID BOND GUARANTEE

The offeror must furnish a bid bond guarantee on Standard Form 24 (SF 24) in an amount that is the lesser of 20 percent of the proposal price or $3,000,000 (FAR clause 52.228-1). Failure to furnish the required bid bond on the proper form and for the proper amount by the date and time specified for receipt of proposals may result in rejection of the proposal. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

In accordance with Class Deviation from the FAR to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization, and seals has been eliminated. A copy of the original signed and notarized bond with seals is acceptable.

1.3 PERFORMANCE & PAYMENT BONDS

The offeror to whom award is made must furnish two bonds. A performance bond must be provided on Standard Form 25 (SF 25), and a payment bond must be provided on Standard Form 25A (SF 25A). Both bonds must be submitted in accordance with FAR 52.228-15, Performance and Payment Bonds - Construction (DEVIATION). Copies of SFs 25 and 25A may be obtained from https://www.gsa.gov/forms.

Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that in accordance with V.T.C.A., Tax Code §151.311, the purchase of tangible personal property for use in the performance of a contract for an organization exempted under Section

151.309 or 151.310 of this code is exempt if the tangible personal property is incorporated into realty in the performance of the contract. Additionally, the purchase of tangible personal property, other than machinery or equipment and its accessories and repair and replacement parts, for use in the performance of a contract for an improvement to realty for an organization exempted under Section 151.309 or 151.310 of the code is exempt if the tangible personal property is necessary and essential for the performance of the contract and completely consumed on the job. The VA is an exempt organization.

https://www.gsa.gov/forms https://www.gsa.gov/forms

Therefore, the contractor’s purchase of such building and construction materials within the State of Texas to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) or completely used in the performance of the contract is subject to exemption from Texas Sales and Use taxes under the code. To take advantage of the tax exemption the successful offeror under this solicitation must complete a Texas Sales and Use Tax Exemption Certificate when it purchases construction materials for this contract.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption, and therefore should not include Texas’ Sales or Use Taxes on sales of materials for incorporation into VA real estate under this contract or used in the performance of this contract.

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSAL:

This is a Request for Proposal (RFP) in accordance with FAR Part 15. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

The Government intends to award without discussions based upon the initial evaluation of the proposals but reserves the right to open discussions if determined to be necessary, per FAR

15.306 (a)(3). All proposals shall be subject to evaluation by a team of Government personnel.

The proposals will be evaluated in accordance with the criteria provided in the solicitation. Using the tradeoff process under best value, it is in the Government's best interest to consider award to other than the lowest price Offeror or other than highest rated Offeror. The intent is to award to the Offeror that offers the best value to the Government. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. The Non-Price Factors when combined, are approximately equal to price. The Project Experience and Past Performance evaluation factors are listed in equal order of importance. The evaluation factors are as follows:

1. Project Experience (Non-Price)

2. Past Performance (Non-Price)

3. Price

2.3 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSBs will not be considered. All SDVOSBs must be listed as “certified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) for NAICS code 236220. Offerors must be certified in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) from time of proposal submission through the time of award. Failure to be certified from the time of proposal submission through the time of award will result in the offeror’s proposal being rejected.

2.4 PROJECT DESCRIPTION

This project includes telecommunications upgrades to the VA campus and is approximately 518,270 square feet of building area. This includes new build requirements that include an approximate 5300 square feet main computer room infrastructure building with telecommunications rooms and support spaces at approximately 5500 square feet and approximately 2000 new square feet of telecommunication rooms in towers on exterior of existing buildings.

Due to the limited space on the site, buildings are now being built to support future vertical growth.

https://sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fveterans.certify.sba.gov%2F&data=05%7C01%7C%7C8e7e79ec26e24b76315a08dafed3d7c1%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638102483047735633%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=A6miKyttg2IAFGmDSciek4gm%2FPoHYc%2F0Uqk6dvC9Wlg%3D&reserved=0

2.5 PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for this project. This will be the only opportunity for potential bidders to visit the site. See FAR Clause 52.236-27 of this solicitation for further information.

All potential bidders, subcontractors and suppliers are strongly encouraged to attend this site visit.

All attendees are to meet at the following location:

Building 34 Conference Room Number 3409 at the Amarillo VA Medical Center 6010 Amarillo Blvd W, Amarillo, TX 79106.

At the following date and time:

January 6, 2025 @ 8am-1pm CST with a second option of January 10, 2025 @ 8am- 1pm CST.

• Site visits are set for an extensive period of time to allow time to walk all telecom rooms and the current server room.

If further direction is needed, please call the COR Logan Dunn at 806-355-9703 ext 4516.

We ask that contractors refrain from parking in handicap (unless applicable), fire lanes, or other specially designated spaces. These are clearly marked for visitors’ expediency.

NOTE: Although not required, it is highly recommended that those who attend the pre-proposal site visit for this project, review the drawings ahead of time. Due to the continued care of our veterans, there may be areas that cannot be accessed during the pre-proposal site visit. Any questions regarding these areas can be addressed during the technical question period of the solicitation. See FAR 52.236-27 of this solicitation for further information.

2.6 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted by prospective offerors via e-mail to:

Heather.Holland3@va.gov , Megan.Johnson9@va.gov and Dean.Flanders@va.gov. The subject line of each e-mail must read: Amarillo EHRM Infrastructure - Technical Questions.

Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS January 20, 2025 @ 1 pm EST.

2.7 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

2.8 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

mailto:Heather.Holland3@va.gov mailto:Megan.Johnson9@va.gov mailto:Dean.Flanders@va.gov

2.9 PROJECT LABOR AGEEMENT:

The Use of Project Labor Agreements for Federal Construction Projects (PLAs) is required. In accordance with 52.222-33 Alternate II and 52.222-34 Alternate I, a PLA must be submitted after award and prior to Notice to Proceed (NTP).

2.10 PROPOSAL REQUIREMENTS

A. General:

1. Proposal Submission: Offerors must submit their proposals via e-mail to Heather.Holland3@va.gov , Megan.Johnson9@va.gov and Dean.Flanders@va.gov. Proposals mustl be based on solicitation documents issued for RFP number 36C77624R0084. Proposals will be in the format set forth in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only proposals submitted by email will be accepted. Hard-copy proposals will not be accepted.

B. Proposal Format:

Technical (Non-Price), Price and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror must submit the proposal in three (3) Volumes: Volume I Technical, Volume II Price and Volume III Administrative. Offerors must send Volumes I, II and III as attachments in separate e-mails. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. Each volume must be submitted as searchable PDF documents attached to an e-mail. Portions of proposals submitted via drop-box, hyperlink, or format rather than a searchable PDF attached to an email will not be considered, which may render the proposal incomplete. The proposal, in its entirety, shall not exceed three (3) e-mails (one e-mail for each volume). Each e-mail, including its attachments, must be less than 5MB in size. Offerors must Include page numbers and its company name in the header or footer of each page of all attachments.

1. Volume I Technical (Non-Price): Offerors shall format Volume I Technical proposal as listed below. The specific evaluation criteria and methodology is below.

a. Volume I, Technical must include a title page, detailed table of contents and preface Volume I Technical shall be submitted in one (1) PDF document for Volume I Technical and shall not exceed a total of Twenty- Five (25) pages (pages for Factor 2: CPARS and PPQs will not count toward the page limit). The title page, table of contents and preface are excluded from the page limits. Offerors must not include any price or price related material in the Volume I Technical proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. The background color of each page of the submission shall be white or ivory stock and each page shall count as one (1) page. Excess pages will not be evaluated. Text lines must be single-spaced, and proposals shall be submitted using Times New Roman, with font no smaller than 12 point with normal proportional spacing. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible mailto:Heather.Holland3@va.gov mailto:Megan.Johnson9@va.gov mailto:Dean.Flanders@va.gov to the human eye. Fonts other than Times New Roman are permissible in the presentation of graphic material only.

c. The Offeror’s proposal must address each evaluation factor and subfactor listed in this solicitation. Failure to submit a proposal in the format required that addresses each factor and subfactor may result in the proposal being deemed ineligible for award.

d. For each submitted contract/project submitted, the following information must be provided:

i. The legal name of the entity with whom the Offeror held the contract;

ii. The contract ID number (if applicable);

iii. A brief description of the construction contract scope of work;

iv. The geographic location the Offeror performed the work;

v. The name of the contracting agency or organization the contract was awarded by.

vi. The dates during which the Offeror performed the Contract and whether any delays occurred and reasoning for the delays.

1. Include the construction contract award date and the final contract amount, in dollars.

vii. Whether the Offeror was the prime contractor or a subcontractor for the contract.

viii. Whether the Offeror faced any challenges and a description of any solutions implemented to address those challenges;

ix. Identification of at least one point-of-contact at the organization that awarded the submitted contract and can verify the information the Offeror provides; their current mailing address; phone number; and email address (if applicable).

x. CPARS evaluations or Past Performance Questionnaires (PPQ) for all projects submitted. If there is not a completed past performance evaluation available in CPARS, then the Offeror can submit PPQ (reference Attachment 20 in the solicitation) for each project. The Offeror may notify their client that the PPQ should be returned to the Offeror to be incorporated back into the proposal submission.

Total PDF pages for factor 1 shall not exceed 25 pages, this includes any photos and narratives the Offeror may choose to include to demonstrate project experience. Factor 2 has no page limit for CPARS and PPQ documents. If unable to provide past performance from the projects cited in Factor 1, the contractor shall provide current and relevant information regarding an Offeror’s actions under previously awarded projects.

2. Volume II Price: Offerors shall format the Volume II Price proposal as listed below. The specific evaluation criteria and methodology is below in sections D and E.

a. Volume II Price shall not exceed a total of TWENTY (20) pages in Times New Roman size 12 font.

b. Offerors shall complete the Price Schedule in part A of this solicitation.

c. Offerors shall ensure the Signed Standard Form (SF) 1442 is provided.

Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

d. In addition to the Price Schedule, the government may request offerors to submit a complete breakdown of the Division Pricing for Line Item (0001) for each building.

e. Bid Guarantee: The Offeror shall furnish a bid guarantee as stipulated in the solicitation (see FAR 52.228-1). Pricing shall be Firm Fixed Price. The bid guarantee shall be provided on Standard Form 24. The bid bond shall be submitted as part of the electronic submission. In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization and seals has been eliminated.

f. Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal.

3. Volume III Administrative Information: If an offeror fails to include all of the below information in its proposal, then the proposal may be deemed incomplete and ineligible for award.

a. Representations & Certifications:

As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8 (d) applies and the fill-in for FAR 52.204-8 (b)(2) does not need to be completed. The offeror is required to complete the annual representations and certifications electronically at https://www.sam.gov.

b. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

Offeror shall provide their response to FAR 52.204-24 (d) Representation.

c. Information Regarding Responsibility Matters:

Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

d. Violation of Arms Controls Treaties or Agreements:

Offeror shall provide their response to FAR 52.209-13 (b) Violation of Arms Controls Treaties or Agreements.

e. Tax on Certain Foreign Procurements – Notice and Representation:

The offeror shall provide their response to FAR 52.229-11 (d).

f. Post Award Small Business Program Representations:

Offeror shall provide their response to FAR 52.219-28 (h), if applicable.

g. Limitations on Subcontracting:

The offeror shall complete and sign the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction required in VAAR 852.219-75 and return it with their proposal submission attached as a separate document (Attachment 2: Limitations on Subcontracting). The completed and signed form will become part of the official award documentation.

h. Notice to SDVOSB Joint Venture/Mentor Protegee: Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in https://www.sam.gov/ compliance with the joint venture agreement. Failure to submit the certification, in the form of the offeror’s signed Joint Venture Agreement, with the offeror’s proposal, may result in the rejection of the proposal. This certification will not count toward page limitations.

C. Technical (Non-Price) Proposal Requirements: All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. Using the tradeoff process as prescribed in FAR 15.101-1, it is in the Government's best interest to consider award to other than the lowest price Offeror or other than highest Technical rated Offeror. The intent is to award to the Offeror that offers the best value to the Government.

The proposal must address the following submission requirements for Factor 1 Project Experience (Non-Price) and Factor 2 Past Performance (Non-Price).

1. Factor 1, Project Experience Submit Project Experience to include two (2) to five (5) construction projects for the Offeror that best demonstrate their experience on projects in size, scope, and complexity with similar challenges to the RFP. Offeror must provide a narrative on each project experience submission describing their specific experience that relates to this RFP. (A limit of 5 total projects for entire submission of factors 1 and 2).

Minimum Criteria:

• Experience that demonstrates previous performance as a prime on at least one (1), new-build construction projects that are at least $20M in value.

• Experience that demonstrates previous performance as a prime on at least one (1), new-build construction projects with a POP duration of at least 365 days, and be performed for a medical facility requiring uninterrupted service lines, such as an emergency or surgical environment to requirements comparable to the VA Infrastructure Standard for Telecommunication Spaces (ISTS), and VA physical security requirements and including mainline utilities tie-ins for plant steam, chiller water, electrical, sanitary sewer, and/or domestic water.

• Experience on projects as a prime at least 50% completed at the time offers are due or were completed within the last 5 years of the time offers are due.

• Experience as a prime on an IT infrastructure upgrades/renovations project that provided telecommunications infrastructure to standards equal or similar to the VA Infrastructure Standard for Telecommunication Spaces (ISTS). This can include but is not limited to constructing a new main computer room building and Telecommunications Rooms (TR), upgrading HVAC and electrical distribution, installing, terminating, and testing fiber optic cabling and data cabling, installation of cable trays, and demo of existing data cabling, upgrading facility fiber, and maintaining physical security during construction.

Additional Criteria: Offers will be rated more favorably to the extent their Experience is relevant and recent. A project is more relevant to the extent it is similar to the project being solicited in terms of size, scope and complexity. In that regard, a project will be considered more relevant to the extent it involved:

• Experience constructing a steel frame building that is constructed for future vertical expansion or constructing a steel frame building at least 5-stories and had at a minimum of 5000 SF footprint.

• Experience on a project with extensive site work, consisting of at least five acres, requiring an environmental protection plan meeting Code of Federal Regulations (CFR), was performed.

• Experience as a prime on an IT infrastructure upgrades/renovations on an active Medical Facility/Hospital project that provided telecommunications infrastructure to standards equal or similar to the VA Infrastructure Standard for Telecommunication Spaces (ISTS).

If the Offeror is a Joint Venture (JV), the government prefers the JV submit information related to projects performed by the Joint Venture itself, but the Government will consider information related to projects performed by each individual entity.

NOTE: The same projects evaluated for Factor 1 Project Experience shall also be evaluated for Factor 2 Past Performance. The criteria for an offeror to be rated more favorably is the same for both Factor 1 Project Experience and 2 Past Performance.

See the Evaluation Methodology section below for additional characteristics Offerors should consider addressing in this volume.

2. Factor 2, Past Performance:

This factor will be used to assess the Offeror’s past performance of projects for construction services. Offerors are encouraged to submit information relating to two (2) up to five (5) construction projects that demonstrate their past performance. Projects submitted for consideration must be the same projects submitted for consideration of Factor 1 Experience. Information submitted must not exceed three pages per project.

Offerors may submit a Past Performance Questionnaire using the solicitation attachment (PPQ) or a Contractor Performance Assessment Reporting System (CPARS) rating report.

If the Offeror is a Joint Venture (JV), the government prefers the JV submit information related to projects performed by the Joint Venture itself, but the Government will consider information related to projects performed by each individual entity.

Total PDF pages for factor 1 shall not exceed 25 pages, including any photos, narratives, and performance evaluations the offeror may choose to include to demonstrate project experience. If unable to provide past performance from the projects cited in Factor 1, the contractor shall provide current and relevant information regarding an Offeror’s actions under previously awarded projects.

Factor 2 has no page limit for CPARS and PPQ documents.

D. Volume II – Price Proposal Requirements

a. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation Offer and Award (Construction, Alteration, or Repair) and the Pricing Schedule located on PAGE 6 when submitting price offers. Submit a bid guarantee as set forth in the solicitation.

b. In addition to the pricing schedule, the government may request a Divisional Breakdown of the Division Pricing for CLIN Line Item 0001 of each building if the government intends to establish a competitive range and enter into negotiations.

The Government also reserves the right to use this Division Pricing breakdown as part of discussions during the competitive range, if they are required.

c. The prices must be Firm Fixed Price. The Offeror must take care not to include remarks that take exception to the Government’s Specifications/Drawings or pricing requirements or otherwise preclude the Government from evaluating the offer, which will result in the offeror’s proposal being rejected.

E. Evaluation Methodology:

The basic objective is to provide the SSA with information to make an informed decision.

To achieve this goal, the evaluators identify strengths, weaknesses and deficiencies as well as whether there is a need for clarifications. In addition to the SSA using this information to make the source selection decision, the Contracting Officer uses it to establish a competitive range when discussions are necessary and uses the information to conduct discussions. Award will be made to the responsible Offeror that offers the best value to the Government at a fair and reasonable price.

The Technical proposal shall address the following evaluation factors, which are cited below.

1. Factor 1, Project Experience: Project Experience to include two (2) to five (5) construction projects for the Offeror that best demonstrate their experience on projects in size, scope, and complexity with similar challenges to the RFP. (A limit of 5 total projects for entire submission of factors 1 and 2).

Minimum Criteria:

• Experience that demonstrates previous performance as a prime on at least one (1), new-build construction projects that are at least $20M in value.

• Experience that demonstrates previous performance as a prime on at least one (1), new-build construction projects with a POP duration of at least 365 days, and be performed for a medical facility requiring uninterrupted service lines, such as an emergency or surgical environment to requirements comparable to the VA Infrastructure Standard for Telecommunication Spaces (ISTS), and VA physical security requirements and including mainline utilities tie-ins for plant steam, chiller water, electrical, sanitary sewer, and/or domestic water.

• Experience on projects as a prime at least 50% completed at the time offers are due or were completed within the last 5 years of the time offers are due.

• Experience as a prime on an IT infrastructure upgrades/renovations project that provided telecommunications infrastructure to standards equal or similar to the VA Infrastructure Standard for Telecommunication Spaces (ISTS). This can include but is not limited to constructing a new main computer room building and Telecommunications Rooms (TR), upgrading HVAC and electrical distribution, installing, terminating, and testing fiber optic cabling and data cabling, installation of cable trays, and demo of existing data cabling, upgrading facility fiber, and maintaining physical security during construction.

Additional Criteria: Offers will be rated more favorably to the extent their Experience is relevant and recent. A project is more relevant to the extent it is similar to or greater than the project being solicited in terms of size, scope and complexity.

In that regard, a project will be considered more relevant to the extent it involved:

• Experience constructing a steel frame building that is constructed for future vertical expansion or constructing a steel frame building at least 5-stories and had at a minimum of 5000 SF footprint.

• Experience on a project with extensive site work, consisting of at least five acres, requiring an environmental protection plan meeting Code of Federal Regulations (CFR), was performed.

• Experience as a prime on an IT infrastructure upgrades/renovations on an active Medical Facility/Hospital project that provided telecommunications infrastructure to standards equal or similar to the VA Infrastructure Standard for Telecommunication Spaces (ISTS).

NOTE: The same projects evaluated for Factor 1 Project Experience shall also be evaluated for Factor 2 Past Performance. The criteria for an offeror to be rated more favorably is the same for both Factor 1 Project Experience and 2 Past Performance.

2. Factor 2, Past Performance:

Offers will be rated more favorably to the extent their Past Performance is relevant, recent and successful. A project is more relevant to the extent it is similar to the project being solicited in terms of size, scope, and complexity.

The criteria for an offeror to be rated more favorably in terms of relevance is the same for both Factor 1 Project Experience and 2 Past Performance. A project will be considered more successful to the extent it involved:

• Timely completion in accordance with the contract schedule.

• Compliance with the terms and conditions of the contract.

• Production of a quality product; and

• Performance to the satisfaction of the customer.

Past performance demonstrating higher levels of success and quality on recent and relevant projects similar in size, scope and complexity to this solicitation present lower levels of risk and will be more favorably rated.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

3. Factor 3 Price: The total evaluated price will be determined by the Offeror's price provided on the Price Schedule in include all base and option line items.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

If contract award cannot be made to the initial successful offeror, the contracting officer will evaluate the offeror who ranked second in the best-value tradeoff analysis following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all [offers / quotes] not acceptable and cancel the solicitation.

The following adjectival rating system will be used to determine the ratings for Factor 1 – Project Experience.

Combined Technical/Risk Rating Method Factor 1 – Project Experience

Combined Technical/Risk Rating Method Color Rating

Adjectival Rating Description

Blue Outstanding

Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low.

Purple Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable, and/or risk of performance is unacceptably high.

The following adjectival rating system will be used to determine the ratings for Factor 2 – Past Performance.

Past Performance Relevancy Rating Method Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The Government will assign a confidence level to Factor 2 - Past Performance, in order to establish an overall rating for this factor. In assessing past performance, the ratings for relevancy, and the Evaluation Criteria as established at 2.2.C.2, will be consider for the Prime contractor only. Regardless of whether the offeror is a joint venture, partnership or if the Prime Contractor is part of informal teaming arrangement, as defined below, the government will only evaluate this factor for the legal entity whom the government would enter into a contract. The Confidence levels are defined as:

Performance Confidence Assessment Rating Method

Adjectival Rating

Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

2.11 DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent successful offeror prior to award of the project. The above information, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. NOTE: Any information received by the Government that would be cause for a negative Determination of Responsibility may make the offeror ineligible for award.

2.12 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

2.13 SYSTEM FOR…