Amendment 0005 Attachment 2 - Brand Name Items - Johnson Control_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, for the Iowa City EHRM Infrastructure Upgrades Construction project at the Iowa City VAMC, 601 US-6 W, Iowa City, IA 52246.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the EHRM Infrastructure Upgrades Construction project at the Iowa City VAMC, 601 US-6 W, Iowa City, IA 52246. that will be awarded as a firm-fixed price contract.

This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the item listed below accommodates standardization of this item throughout the facility.

a. HVAC Controls System – Integrated Automation

i. MANUFACTURER: Johnson Controls

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is to construct the EHRM Infrastructure Upgrades Construction project at the Iowa City VAMC, 601 US-6 W, Iowa City, IA 52246. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs.

There is one brand name item listed for which the VA is not able to accept equal or alternate items.

The value of this item is listed below and the VAAR Construction magnitude for the entire project is between

a. HVAC Controls System – Integrated Automation

i. MANUFACTURER: Johnson Controls

ii. Value:

iii. Description: This item is the integrated automation system for the HVAC units that will be installed in the Data Center.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This item has been standardized throughout the Iowa City VAMC, 601 US-6 W, Iowa City, IA 52246.

Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name item is listed below:

a. HVAC Controls System – Integrated Automation

i. MANUFACTURER: Johnson Controls

ii. Impact: The Iowa City VA uses the Johnson controls integrated automation system to control all HVAC automation throughout the facility. The system added in this project must be compatible with what is currently installed at the facility. Only Johnson controls will be fully compatible with out current system.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The design was completed by Bancroft Architects and Engineers. Bancroft Architects and Engineers provided a complete government estimate. The anticipated price to the Government for the item requested to be brand name is approximately

The item for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The market research for the design and equipment was conducted by Bancroft Architects and Engineers to secure prices for the government estimate, and was shared with the Contracting Officer and Contracting Officer’s Representative (COR) for further review. The Contracting Officer and COR were in concurrence with information provided in the estimate that supported the brand name item. These sources have been identified by Bancroft Architects and Engineers as a result of their contract to design this project. Approval of the item as brand name only is critical for the overall efficiency of the completed project and the facility as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used at Iowa City VAMC, 601 US-6 W, Iowa City, IA 52246.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the item listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the item and to submit a competitive proposal for the project.