Summary of Survey File

This is a survey document file related to the El Portal Vehicular Beach Access Ramp reconstruction project for Volusia County, Florida. The project involves reconstruction of beach access infrastructure destroyed during Hurricane Nicole in 2022, requiring demolition of existing storm-damaged infrastructure and installation of 64 linear feet of sheet-pile seawall, 104 linear feet of retaining walls with concrete caps, 313 square yards of reinforced concrete vehicular ramp, 361 square yards of heavy-duty concrete, 128 linear feet of FDOT Type D curbing, and 104 square yards of sidewalk, along with pavement markings, signage, and site restoration. The non-mandatory pre-bid meeting is scheduled for March 16, 2026, at 10:30 a.m. with a virtual Microsoft Teams option, the question submission deadline is March 26, 2026, at 11:59 p.m., and sealed bids are due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m. The project requires substantial completion within 120 days and final completion within 150 days, with award determined by lowest responsive and responsible bidder based on combined pricing for all line items.

The estimated construction cost is $1,464,420.00 under Contract C-2075, with contractors required to submit a bid bond equal to 5 percent of total bid price and Payment and Performance Bonds equal to 100 percent of contract price upon award. The project is funded through FEMA and subject to federal compliance requirements including Davis-Bacon Act wage standards, Clean Air Act compliance, and domestic preference for U.S.-produced iron and steel per Florida Statute 255.0993. No local preference provisions apply due to FEMA funding restrictions, and no specific set-asides exist for disadvantaged or small businesses, though federal requirements mandate affirmative efforts to contract with small and minority businesses, women's business enterprises, and labor surplus area firms. Liquidated damages are assessed at $1,000 per day for failure to meet completion deadlines, and payment will be made within 20 to 25 days of invoice receipt in accordance with Florida Statute 218.735. The project must comply with Florida Department of Environmental Protection permits, U.S. Army Corps of Engineers authorizations, U.S. Fish and Wildlife Service requirements, and Volusia County's Habitat Conservation Plan, which prohibits construction activity during marine turtle nesting season from May 1 through October 31.