3-Attachment 2 - Scope of Work.pdf
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- Attached to
- Salt Lake City Request for Proposals SLCI26057 Third Party Fire Inspection Reporting Software
- Solicitation number
- SLCI26057
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is a Scope of Work document for the Salt Lake City Corporation's Third Party Fire Inspection Reporting Program, outlining the services and responsibilities required from the selected contractor to manage fire inspection data collection and reporting. The contractor must provide an electronic system and supporting services to collect and report monthly inspection results from independent inspection companies to the City's Fire Department. The system shall track multiple inspection types including extinguishers, fire suppression systems, hood systems, fire alarm systems, emergency responder enhancement communications coverage systems, and fire watch reporting as mandated by the fire code. The contractor's responsibilities include sending reminders to building and business owners and inspectors to ensure timely submission of reports, notifying the Fire Marshal's office of non-compliant buildings and businesses, maintaining the reporting system database, providing training and technical support to City personnel and system users, and handling all associated notices and record-keeping functions.
The City shall provide the contractor with an initial database of current inspection information, the proper operating environment and necessary hardware or software to implement the solution, the Salt Lake City Fire Department's logo, and a list of system types requiring tracking. All data and documents generated by the contractor become the property of the City with full copyright ownership; however, the contractor may retain reproducible copies for internal reference, marketing, and public relations purposes. The contractor is prohibited from publicly disclosing City records without written approval and must maintain confidentiality of all information obtained during performance of the Agreement, sharing data only on a need-to-know basis with City employees or authorized individuals. The contractor assumes full responsibility for employee and equipment safety, damage to City property, and maintaining all required licenses and permits.
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Text version
SCOPE OF WORK
THIRD PARTY FIRE INSPECTION REPORTING PROGRAM
I. GENERAL
A. Contractor, if doing business under an assumed name, i.e. an individual, association, partnership, corporation, or otherwise, shall be registered with the Utah State Division of Corporations and Commercial Code.
B. Contractor shall assume full responsibility for damage to City property caused by
Contractor's employees or equipment as determined by designated City personnel.
C. Contractor shall be solely responsible for the safety of Contractor's employees and others relative to Contractor's work, work procedures, material, equipment, transportation, signage, and related activities and equipment.
D. Contractor shall possess and keep in force all licenses and permits required to perform services under this Agreement.
E. No guarantee of the actual service requirement is implied or expressed by this
Agreement. Service requirements shall be determined by actual need.
II. RESPONSIBILITIES OF CONTRACTOR
The responsibilities of Contractor include, but shall not be limited to, the following.
A. Contractor shall provide an electronic system and supporting services (program) to collect and report monthly to City the results of all specified fire inspections which are being done by independent inspection companies (inspectors) for Salt Lake City building/business owners (owners).
B. Reporting shall include but may not be limited to inspections for: extinguishers, fire suppression systems, hood systems, fire alarm system, emergency responder enhancement communications coverage system and fire watch reporting. These inspections are required by the fire code or the authority having jurisdiction.
C. Contractor shall send reminders to owners and/or inspectors, as applicable to have their inspections completed and the reports submitted through Contractor’s system.
D. Contractor shall notify the Fire Marshal’s office of any buildings and/or businesses that fail to comply.
E. Contractor shall provide maintenance of the reporting system, training for City administrative personnel, training for users (the owners and inspectors), troubleshooting and technical help, as needed.
F. Contractor shall handle all notices and maintain an accurate database.
III. RESPONSIBILITIES OF CITY
A. City shall provide notice to current owners and inspectors that all inspections must be submitted through Contractor’s system.
B. If available, City shall provide an initial database of current inspections information as required by Contractor.
C. City shall provide the proper operating environment including any needed hardware or other equipment and software for Contractors solution to be properly installed on City’s equipment.
D. City shall provide a designated main point of contact to Contractor for ongoing communications.
E. City shall provide Contractor a copy of the Salt Lake City Fire Department’s logo.
F. City shall provide a list of system types that the Salt Lake City Fire Department requires Contractor to track.
G. City shall require all third-party inspection companies to submit reports via
Contractor’s web application.
H. City shall review and approve verbiage on notices.
IV. DELIVERABLES
Contractor’s reports must include inspection results, inspections due for renewal, and delinquent inspections.
The data used in compiling reports and other items of like kind prepared by Contractor shall be the property of City on which City shall own the copyright. Contractor may retain reproducible copies of all of the foregoing documents for information and reference and customary marketing and public relations.
V. DISCLOSURE OF CITY RECORDS
Because City shall own the documents generated by Contractor pursuant to this Agreement, Contractor shall not, without written approval by City, disclose publicly said records. Contractor understands that the information obtained in the performance of this Agreement is confidential and may be shared with employees of City or others only on a need to know basis.
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