26056_Price_Sheet.xlsx

This is a price sheet for Invitation to Bid (ITB) 26056 issued by Hillsborough County Public Schools (HCPS) Property Control Department for comprehensive auction services covering surplus, obsolete, and district tangible property. The procurement encompasses collection, transportation, storage, marketing, and auction services for vehicles, heavy equipment, trailers, small engine machinery, kitchen equipment, cafeteria equipment, construction equipment, technology assets, and other inventory designated as surplus or obsolete by the District. The selected contractor must possess a valid State of Florida Independent Motor Vehicle Dealer License (VI) issued by the Florida Department of Highway Safety and Motor Vehicles and must provide website listings with proxy bidding capability, internet-based auction functionality, secure storage accommodating approximately 100+ vehicles at no additional cost, electronic DMV database access, vehicle title and registration transfer services within 30 days, and detailed post-auction accounting in Excel format within 12 business days. Technical questions are due by Wednesday, April 1, 2026, at 5:00 PM ET, with sealed bids due by Wednesday, April 15, 2026, at 5:00 PM ET, submitted exclusively through www.myvendorlink.com. The initial contract term begins upon School Board approval and automatically renews for up to four additional one-year periods contingent on appropriations, contractor performance, continued need, and mutual agreement, with optional temporary extensions not exceeding 180 days.

The price sheet requires vendors to complete commission fee structures across three tiers based on sale prices: items under $5,000, items between $5,001 and $15,000, and items over $15,000. Vendors must provide pricing for commission fees with no buyer's premium, commission structures with vendor premium/fee added (seller pays), and vendor pick-up fees across all three sale price categories. No specific award value or budget range is provided in the procurement documents, with compensation structured as percentage-based commission fees determined by vendor pricing submissions. The contractor shall charge no markup on transportation costs or pass-through expenses, with actual transportation costs deducted from sales proceeds. Compliance requirements include federal funding obligations under 2 CFR Part 200, USDA debarment and suspension certification, drug-free workplace certification, non-collusion affidavit, lobbying disclosures, and certifications regarding prohibited foreign countries of concern under Florida Statutes Section 287.138. No incumbent contractor is identified, and all proposers must complete vendor registration with HCPS prior to contract execution.