26-103_1D_BMS_HVAC_Upgrades_-__Submittal_Review_Final_Meeting_Sign-In_Sheet_R.pdf

This is a Submittal Review Final Meeting Sign-In Sheet for Marion County Public Schools in Florida related to the Construction Management Services procurement for Belleview Middle School HVAC Upgrades (Project 26-103). The document records attendance at the final submittal review meeting for construction managers interested in providing services on this campus-wide HVAC system replacement project. The mandatory pre-bid meeting for construction managers was scheduled for April 2, 2026 at 10:00 a.m. at the Purchasing Department Conference Room (2091 NE 35th Street, Ocala, Florida 34479), with attendance required for eligibility. The bid opening was set for April 14, 2026 at 2:00 p.m. at the same location. Qualifications submittals were required through the VendorLink portal, and the selection process followed the 2026 Marion County Public Schools Design Services RFQ Manual. The project involves replacing the existing water-to-air package heat pump system with a modern, energy-efficient chilled water system, including design and construction management services across two phases with Phase I running from January 2027 through August 2027 and Phase II from June 2028 through August 2028.

The procurement is structured as a Request for Qualifications under the Consultant's Competitive Negotiations Act with Phase I funding of $6 million available in September 2026 and Phase II funding of $6 million available in September 2027. Qualified construction management firms must be licensed to practice in Florida and maintain General Liability, Auto Insurance of $1,000,000 minimum, and statutory Workers' Compensation Insurance. The selection process utilizes a two-step framework with Step 1 evaluating written responses on a maximum of 105 points based on related project experience, project team capabilities, office location, and minority/woman-owned or small business certification, with a minimum of three highest-scoring firms advancing to Step 2 for interviews before a Selection Committee. A "cone of silence" restriction prohibits vendor communication with Board members and District personnel from RFQ advertisement until Board action on contract award, with all correspondence directed to Purchasing Specialist Garrett McCallum. No set-aside designations are imposed, though scoring preference is provided for minority/woman-owned or small business certifications.