26-103_1D_BMS_HVAC_Upgrades_Mandatory_Pre-Bid_Meeting_Sign-In_Sheet.pdf

This is a Mandatory Pre-Bid Meeting Sign-In Sheet for Marion County Public Schools in Florida related to Construction Management Services for Belleview Middle School HVAC Upgrades (Project 26-103). The document records attendance at the mandatory pre-bid conference scheduled for April 2, 2026 at 10:00 a.m. at the Purchasing Department Conference Room (2091 NE 35th Street, Ocala, Florida 34479). Attendance at this meeting is required for eligibility to participate in the Request for Qualifications (RFQ) process. The project involves procuring construction management services for replacing the existing HVAC system at Belleview Middle School with a modern, energy-efficient chilled water system, including design of a Central Energy Plant, cooling tower yard, piping distribution, electrical upgrades, fire alarm modifications, and a Direct Digital Controls system. The bid opening is scheduled for April 14, 2026 at 2:00 p.m. at the same location. Qualifications must be submitted through the VendorLink portal in accordance with the 2026 Marion County Public Schools Design Services Request for Qualifications Manual.

The procurement is structured as a two-phase project with Phase I (January 2027 through August 2027) and Phase II (June 2028 through August 2028), each with $6 million budgets available in September of the respective preceding years. Qualified firms must be licensed to practice in Florida and maintain General Liability and Auto Insurance of at least $1,000,000 and statutory Workers' Compensation Insurance. The RFQ evaluation process utilizes a two-step selection framework with written qualifications assessed on related project experience, project team capabilities, office location, and minority/woman-owned or small business certification status. A minimum of three highest-scoring firms advance to Step 2 for presentations before a Selection Committee. All respondents must comply with a "cone of silence" restriction prohibiting vendor communication with Board members and District personnel, with all correspondence directed to Purchasing Specialist Garrett McCallum at Garrett.McCallum@marion.k12.fl.us.