26-103_1D_BMS_HVAC_Upgrades_RFQ_Advertisement_Rev1.pdf

FACILITIES DEPARTMENT

1105 SW Seventh Road ● Ocala, FL 34471

OFFICE: 352.671.6902 ● FAX: 352.671.6906

www.marionschools.net/facilities FRS 800.955.8770 (voice) ● 800.955.8771 (TTY)

Construction

~An Equal Opportunity School District~

MARION COUNTY PUBLIC SCHOOLS PUBLIC ANNOUNCEMENT

REQUESTING QUALIFICATIONS FOR

CONSTRUCTION MANAGEMENT SERVICES

The Marion County Public School District is requesting statements of qualifications (proposals) from Construction Managers in the State of Florida already pre-qualified by The Marion County Public School District or that will be pre-qualified by the time selection is made concerning this request.

Pursuant with Section 287.055, Florida Statutes, the “Consultant’s Competitive Negotiations Act” (CCNA), Section 287.057 (24) Florida Statutes, and Section 1013.45 Florida Statutes, The District is requesting that all Construction Managers that meet the above requirements to provide the following professional services:

PRE-CONSTRUCTION SERVICES, BIDDING, CONSTRUCTION OF PROPOSED

BUILDINGS AND/OR RENOVATIONS AND/OR REMODELING OF EXISTING

BUILDINGS AND STRUCTURES, CONSTRUCTION MANAGEMENT OF THE

PROJECT, AND OF THE CLOSE-OUT PROCESSES, AND ANY ADDITIONAL OR

ASSOCIATED WORK OR EXTENSIONS OF THE WORK ON THE SITE, AS MAY BE

NECESSARY, FOR THE FOLLOWING PROJECT:

PROJECT 26-103 BELLEVIEW MIDDLE SCHOOL – HVAC UPGRADES

The proceeding pages are divided into the following sections:

• RFQ SCHEDULE

• GENERAL INFORMATION

• INSTRUCTIONS

• PROJECT SCOPE OF WORK

OFFICE: 352.671.6902 ● FAX: 352.671.6906

www.marionschools.net/facilities

FRS 800.955.8770 (voice) ● 800.955.8771 (TTY)

Construction

~An Equal Opportunity School District~

RFQ SCHEDULE

o March 26, 2026 – Posting of RFQ o April 2, 2026 @ 10:00 AM – Mandatory Pre-Bid Meeting. Details below.

o April 3, 2026 @ 10:00 AM – Questions Deadline for RFQ.

o April 14, 2026 @ 2:00 PM – Submittal Deadline for RFQ / Public Opening.

o April 15, 2026 @ 9:00 AM – Pre-Screening Date.

o April 16, 2026 @ 9:00 AM – Submittal Review Start-up Meeting.

o April 23, 2026 @ 9:00 AM – Submittal Review Final/Scoring Meeting.

o May 13, 2026 @ 9:00 AM – Shortlist Interviews (If Applicable).

o May 13, 2026 @ 2:00 PM – Public Tabulation Meeting.

All meetings are scheduled to take place at the MCPS Purchasing Department Conference Room, 2091 NE 35th Street, Ocala, Florida 34479. Schedule is subject to change. Vendors will be notified via VendorLink if changes occur.

GENERAL INFORMATION

Marion County Public Schools seeks to replace the current system at Belleview Middle School with a modern, energy-efficient chilled water system. The following information is being made publicly available to all pre-qualified Construction Managers for informational purposes, so that they may better understand the requirements necessary to be awarded this project.

• The mandatory pre-bid meeting will be held Thursday, April 2, 2026 at 10:00 AM.

The Mandatory Pre-Bid Meeting will be held in the Purchasing Department Conference Room, 2091 NE 35th Street, Ocala, Florida 34479. Failure of vendor to attend the mandatory pre-bid meeting will result in ineligibility to participate in this

RFQ.

• Contractors will be expected to sign the District’s Standard Construction Management Agreement, which is available on the Facilities Department Forms page of the Marion County Public Schools website. A direct link to this page can be found below:

o https://www.marionschools.net/departments/facilities/facilities_forms.

https://www.marionschools.net/departments/facilities/facilities_forms

OFFICE: 352.671.6902 ● FAX: 352.671.6906

www.marionschools.net/facilities

FRS 800.955.8770 (voice) ● 800.955.8771 (TTY)

Construction

~An Equal Opportunity School District~

• Contract negotiations will take place after determination of the highest-ranking firm is finalized and the Board approves the District to proceed. These negotiations will consist of establishing a set fee for services as well as timelines for construction duration dates.

• Any firm desiring to provide services to the School Board must already be pre-qualified by the School Board and qualified pursuant to law and the School Board regulations at the time of the statements of qualifications.

• The selection process for this RFQ will abide by the 2026 Construction Management Services (RFQ) Selection Process Manual, which can be found on the Facilities Forms page of the Marion County Public Schools website. A direct link to this page can be found below:

o https://www.marionschools.net/departments/facilities/facilities_forms.

• The Marion County Public School District reserves the right to conduct or not conduct public presentations in accordance with the CCNA Section 287.055, Florida Statutes. These presentations are not open to the public and will be recorded in compliance with F.S. 286.0113

• Pursuant to Florida Statute Section 287.057(25), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch (i.e., Marion County School District) concerning any aspect of this solicitation, except in writing to the purchasing specialist (Garrett.Mccallum@marion.k12.fl.us) or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

OFFICE: 352.671.6902 ● FAX: 352.671.6906

INSTRUCTIONS

Firms desiring to provide professional services for the above-described project(s) shall submit a qualifications submittal through the VendorLink portal. This submittal shall include the following:

• A letter of application

• Proof of insurance

• Proof of licensure

• Letter of bondability from a surety company

• Proof of Minority, Women-Owned, Veteran-Owned, or Small/Disadvantaged Business status (if applicable)

• Joint Venture documentation (if applicable)

• Professional reference letters for at least 3 school projects where construction management services by the firm were provided. There is no specific format these reference letters need to be.

• A response to all criteria listed in the 2026 Marion County Public Schools Construction Management Services Request for Qualifications (RFQ) Manual, particularly the criteria listed under Step 1 on pages 4 – 6

Submittals must not exceed 20 pages, including the items listed above. Covers, tabs, and table of contents pages will not count towards the 20-page limit.

All applicants must be licensed to practice their profession in the State of Florida at the time of application, and the proposal shall include evidence of same. Corporations must be registered to operate in the State of Florida by the Department of State Division of Corporations at the time of application.

General Liability and Auto Insurance will be required for each contracted project in the minimal amount of $1,000,000 for each type of coverage, along with Worker’s Comp Insurance (statutory limits), and will be provided as a part of basic services.

The selection committee reserves the right to reject any and/or all submittals received pursuant to this request for qualifications as it is determined to be in the best interest of the Marion County Public School District. All materials submitted shall become the property of the Marion County Public School District and will not be returned. Costs for developing submittals in response to this request for qualifications are entirely the obligation of the applicant(s) and shall not be chargeable in any manner to the Marion County Public School District.

OFFICE: 352.671.6902 ● FAX: 352.671.6906

The Marion County Public School District reserves the right to use any and all information presented in any response to the request for proposal. Acceptance or rejection of your proposal does not affect this right.

The required submittal must be received through the VendorLink online portal, no later than 2:00 p.m. Eastern Standard Time on April 14, 2026. Late submittals, regardless of the reason, will not be accepted.

Further information may be obtained at the MCPS website or by contacting the purchasing specialist in writing via email at Garrett.Mccallum@marion.k12.fl.us. Note that in accordance with Florida Statutes Section 287.057 (25) and the provisions listed above in this solicitation, all correspondence must be in writing.

NOTE: The outline for the basic Project Scope of Work is as follows on the succeeding page:

OFFICE: 352.671.6902 ● FAX: 352.671.6906

Project: Belleview Middle School HVAC Upgrades Project #26-103

Summary:

Belleview Middle School is located on a 40-acre campus located at 10500 SE 36th Avenue, Ocala, FL 34420. Originally constructed in 1993, the campus covers approximately 188,702 sf, housed in 14 permanent structures and 6 relocatable units that house a variety of functions including classroom spaces. The HVAC system consists of water-to-air package heat pumps located above each classroom on a mezzanine. The units are connected to a closed loop condenser water loop with a cooling tower and boiler system connected to the loop as well. Water is circulated through a bank of circulation pumps. The entire system is controlled by an energy management system with remote controlling capabilities from the district's main computers in the Maintenance Department. The system has outlived its projected life span and needs replacement as well as expansion due to the system struggling to sufficiently heat and cool the entire campus.

Marion County Public Schools seeks to replace the current system with a modern, energy-efficient chilled water system. The tasks expected of the Construction Managers will consist generally of the following but will be detailed in the actual contract. A general list of the items included in the basic construction project scope follows:

Facilities Department Construction Project Scope

Proposed new CEP location.

OFFICE: 352.671.6902 ● FAX: 352.671.6906

Scope of Work – Construction Services

1. Provide construction management services to construct a new central chilled water plant.

A proposed location of the new plant would be north of building 5. This includes new water-cooled chillers, pumps, and cooling towers.

2. Provide construction management services for the relocation of all air distribution inside the building using air handling units and VAV’s with electric heat, while reusing existing ductwork throughout.

3. Coordinate with new controls system that should be compatible with the existing remotely accessed controls system and software utilized by the owner. The entire system should be connected through digital controls to the district’s energy management system.

4. The addition of conditioned outside make up air and air ventilation will need to be considered in order to meet building and related code requirements as well as proper ventilation requirements for the facility. UVC lights shall be included in the air handlers.

5. Administration suite will have DX units independent of chilled water to allow operation when the main campus is off. The media center shall include a heat pipe for humidity control. Fire alarm and electrical system upgrades might be needed.

6. The demolition and removal of old and to be abandoned systems shall be included as part of the scope of work. Include patching of holes with like materials as part of the scope, and refinishing of the patched surfaces. Modifications to the mezzanines might be necessary.

7. Review the location of the project with respect to transportation, access, debris disposal, handling and storage of materials, availability and quality of labor, availability of water and electric power; availability and condition of roads, work area, seasonal conditions, and the project area as a whole.

8. Assist the Design Professionals in locating existing utility services and drainage facilities.

Determine the necessity for relocating or temporarily interrupting any utilities during the performance of the construction work. Incorporate any such relocation or interruptions in the project schedule.

9. Perform constructability, value engineering and quality assurance reviews of the Construction Documents as they are developed by the Design Professional through the various design submission phases.

10. Produce budget estimates in increasing detail throughout the design phases to such point that a guaranteed maximum price for the project can be developed. The cost of the work will be delivered as a guaranteed maximum price and shall include all expected cost aspects related to construction.

11. Produce a Master Project Schedule which will include an anticipated time framework for procurement, construction, and Owner occupancy of the project. Provide a detailed Construction Schedule consistent with the Master Project Schedule that will be approved by all parties.

12. Provide all Construction Phase services including supervision of the work, cost control, quality control, schedule maintenance and enforcement and all required reporting as defined in the Contract Documents for Construction Management Services.

13. Provide all Project Closeout and Post Construction Services as required by the contract.

OFFICE: 352.671.6902 ● FAX: 352.671.6906

14. Design Timeline:

• Bid documents – October 2026

• Permit documents – December 2026

15. Construction Timeline:

• This project will be conducted in two construction phases:

(Phase I) January 2027- August 2027

Central Plant, Buildings #1, #5, #6, #7, #8.

(Phase II) June 2028- August 2028

Buildings #2, #3, #4.

16. Construction Budget:

• Phase I - $6Mill. Available in September 2026

• Phase II - $6Mill. Available in September 2027

Scope of Work – Construction Services