Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROFESSIONAL SERVICES (RPS)

In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act

FOR

DESIGN SERVICES FOR NORTHEAST SERVICE AREA

UTILITY INFRASTRUCTURE IMPROVEMENTS

RPS NO.: 25-8615

VALESKA ESCOBAR, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-2220

Valeska.Escobar@collier.gov (Email)

Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County

Government.

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROFESSIONAL

SERVICES (RPS) NUMBER:

26-8615

PROJECT TITLE: Design Services for Northeast Service Area Utility Infrastructure Improvements

PRE-PROPOSAL CONFERENCE: October 29, 2025, at 11:30 AM EST

LOCATION: Procurement Services Division, Conference Room A, 3295 Tamiami Trail East, Bldg. C-2, Naples, FL 34112

RPS OPENING DAY/DATE/TIME: November 24, 2025, at 3:00 PM EST

PLACE OF RPS OPENING: Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Engineering and Project Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. All references to “Proposer” are also referred to as “Design Team” “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

The selected design team shall perform comprehensive design and construction administration services to construct up to eight new IQ wells, piping, and all appurtenances; Potable Water and Irrigation Quality Booster Re-Pump Station Improvements at Brightshore Village, Town of Big Cypress/Rivergrass, and Camp Keais Utility Site; and Utility Transmission Mains on Oil Well Road. The selected Design team will perform preliminary design, geotechnical, surveying, subsurface utility engineering, hydraulic modeling, final design, permitting, bidding packages, opinion of probable costs, public involvement services, construction administration services, and construction warranty services. The selected firm will also coordinate with Engineering and Project Management Division (“PUD”) staff, Landowners/Developers, and the Transportation Management Services Department (TMSD) to deliver the planned infrastructure improvements.

BACKGROUND

On July 8, 2025, the Board of County Commissioners (Board) approved the Northeast Interim Facilities Program, which identifies the components and projects necessary to provide utility services to the projected population growth and its associated utility demand from 2025 to 2031 in the northeast County, including the Board approved utility agreement areas of Rivergrass, Town of Big Cypress, Bellmar, SkySail, and Brightshore.

Area/Part 1: Eight (8) New Irrigation Quality (IQ) Water Wells

Five (5) well site locations, as shown in Exhibit 1, have been identified, and three (3) additional sites of the same size and service connection to the irrigation transmission system. The locations for the additional sites will be determined at 30% design. These locations will be utilized to construct raw water Irrigation Quality (IQ) supplemental wells that will connect to the County’s IQ system. At this time, five sites are confirmed, and three remain to be finalized.

Each site will include a 50-foot by 50-foot County Utility Easement (Exhibit 1), located adjacent to the County Right-of-Way (ROW) and the IQ water transmission main (Exhibit 2). The Town of Big Cypress Landowners will assist in transferring their South Florida Water Management District (SFWMD) Consumptive Use Permit (CUP) for these five well sites to the Collier County Water Sewer District’s

(CCWSD) CUP.

To comply with SFWMD requirements, the existing CUP No. 11-00052-W (Exhibit 3) will need to be amended, or a new permit obtained, as required by the permitting agency, to allow for the construction of up to eight (8) new Lower Tamiami Aquifer wells.

The supplemental raw water IQ well project encompasses, for each well site, the following components, including but not limited to:

• Raw water well and well casing https://procurement.opengov.com/portal/collier-county-fl

• Pumps, piping, valves, pig launcher, and other above-ground appurtenances

• Electrical and SCADA

• IT conduits and fiber

• Structural

• Portable Generator connection

• Access Road

• Landscaping

• Security

• Site improvements

• Coordination with other construction projects within and adjacent to the project area, designed by other professionals for other Collier County Departments

• Other utility relocations

Area/Part 2: Potable Water and Irrigation Quality Booster Re-Pump Station Improvements – Brightshore Village, Town of Big Cypress, Camp Keais

This project includes providing IQ Water and Potable Water Storage Tanks and Potable Water Booster Pump Stations to multiple utility sites at Brightshore Village, Town of Big Cypress, and Camp Keias. See Exhibit 4 for site locations.

The potable water and IQ booster pump station project includes, but is not limited to, the following components:

• Ground Storage Tanks

• Pump building

• Pumps, piping, valves, and other appurtenances

• Mechanical and HVAC

• Structural

• Electrical and SCADA

• Generator/fuel tank

• Chemical feed

• Storm Water improvement and treatment concepts, quantity attenuation, storage, and runoff rate management and reduction

• Access Road

• Pathway/sidewalk

• Landscaping

• Security

• Site improvements

• Coordination with other construction projects within and adjacent to the project area, designed by other professionals for other Collier County Departments

• Other utility relocations

Area/Part 3: IQ, Water, and FM Transmission Main Improvement project - From Big Corkscrew Island Regional Park to Everglades Blvd N. along Oil Well Road

This project includes the installation of IQ transmission main on Big Corkscrew Drive to Oil Well Road and IQ, potable water, and wastewater transmission mains along Oil Well Road from Big Corkscrew Drive and ending at Everglades Blvd N. See Exhibit 5 for site locations.

The transmission main project includes, but is not limited to the following components:

• IQ, Water and Wastewater Transmission Mains

• Valves, hydrants, and other appurtenances

• Storm Water improvement and treatment concepts, quantity attenuation, storage, and runoff rate management and reduction

• Roadway

• Pathway/sidewalk

• Coordination with other construction projects within and adjacent to the project area, designed by other professionals for other Collier County Departments

• Other utility relocations

TERM OF CONTRACT

The County reserves the right to modify this scope during negotiations for budgetary reasons.

The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval of the final payment.

Prices shall remain firm for the term of the awarded contract.

Surcharges will not be accepted in conjunction with the awarded contract, and such charges should be incorporated into subsequent pricing structures.

The County Manager, or the County Manager’s designee, may extend the contract under all of the terms and conditions contained in the awarded contract for up to one hundred and eighty (180) days. The County Manager or designee shall give the Contractor written notice of the County's intention to extend the contract term prior to the end of the contract term then in effect.

DETAILED SCOPE OF SERVICES

The proposing firm’s designated staff (and their alternates) must have demonstrated experience in transmission utility main design, booster re-pump station and ground storage tanks design, and well design services, a thorough understanding of the Collier County Utilities Standards Manual Exhibit 6, and familiarity with all governmental and regulatory agencies requirements relevant to the scope of services.

Scope of Services

The Design team will provide design project coordination consisting of, but not limited to, the following:

a. Attend progress meetings with PUD staff as needed

b. Attend public informational meetings with PUD staff as needed

c. Graphics/exhibit preparation

d. Project phasing for Construction

e. Progress meeting assistance

f. Public meeting assistance

g. Project management assistance

h. Project management plan preparation

i. Public Relations assistance

j. Infrastructure Modeling

k. Infrastructure preliminary design

l. Infrastructure design

m. Subsurface investigations of underground utilities

n. Geotechnical surveys

o. Land surveying

p. Environmental Impacts

q. Permitting

r. Bid package per phase

s. Construction Administration Services

Attend Project Design Progress Meetings: Design meetings with PUD representatives will be conducted, as requested by the Project Manager, throughout the program to keep staff informed of the project progress, to make certain that the Engineer is productively conducting its consulting services, and to obtain input and direction as required for outstanding project issues. A firm day and time will be established for all progress meetings. The meeting objectives will be to provide progress updates and reach decisions on pertinent issues related to the specific topics being addressed.

The Engineer of Record (EOR) will prepare and distribute agendas and minutes for each meeting, incorporating agenda items and meeting minute corrections provided by PUD staff. Agendas will be submitted to the project delivery team at least two days prior to the meeting. Draft minutes will be submitted to the team no more than two working days following each meeting; staff will provide comments for no more than two working days after receipt of draft minutes.

TASK 1: Preliminary Engineering Design

1.1 – Project Start-up

a. Initial Kick-Off Meeting – The EOR will organize an initial kick-off meeting with PUD staff to review the project scope, project objectives/goals, project standards, and project schedule for completing the work; this effort should also include the review of available fund sources. The EOR team shall prepare a project agenda and written meeting minutes summarizing the discussion and project action plan.

b. Utility Record Drawings – The EOR team will review the CCWSD’s utility record drawings and other documents related to the project prior to the kick-off meeting.

c. Initial Project Timeline – EOR team will prepare an initial project timeline and submit to PUD staff at the Initial Kick-Off Meeting. The EOR team shall update the schedule throughout the duration of the project and shall provide a copy of the updated schedule to PUD staff at their request.

1.2 – Hydraulic Analysis

a. Gather and review the Northeast Hydraulic Reports prepared by Carollo, Inc.

b. Review the IQ, wastewater, and water hydraulic models completed by Carollo, Inc.

1.3 –Surveying Services.

Tasks may include, but are not limited to:

a. Establish vertical and horizontal controls throughout the project area. Elevations will be in NAVD 1988 Datum, and Coordinates will be State Plane 83 for the Florida West Zone. The conversion from NAVD 1988 to NGVD 29 will be clearly identified on each plan sheet.

b. Complete a boundary and topographic survey from right-of-way to right of way. Utilize local (Collier County) knowledgeable registered land surveyors to determine all the easements and/or property boundaries; collect and record the limits of property or easement boundaries, as well as the physical location of the existing infrastructure components. As part of this task, call Sunshine State One-Call System to have the existing utilities located and to determine utility ownership (water, irrigation quality water, gas, electric, force mains, etc.) prior to performing any field survey efforts. The survey shall collect, but not be limited to, the following items:

• Existing utilities, both above ground and below ground

• Existing Stormwater Management pipes (size and type), swales, channels, structures

• Existing driveways

• Existing trees

• Existing mailboxes

• Fencing/Bollards (conditions and sufficiency for future expansion)

• Landscaping (code considerations) and irrigation facilities

• Right of Way & Roadway Cross Sections every 50 feet

• County Utilities Easement boundaries

c. Submit two (2) full-size and one (1) half-size copies of the boundary and topographic survey to PUD staff. Submit an AutoCad file (dwg) of the boundary and topographic survey to PUD staff. The boundary and topographic map shall include the latest aerial photography as a background.

1.4 - Geotechnical Investigation

a. Perform all necessary soil borings within project area to install the proposed utility line(s). Soil borings shall be completed as per the latest ASTM standards.

b. Prepare a complete geotechnical investigation report detailing soil conditions, water table elevations, soil classifications, rock elevation and other items that will affect the construction. The report shall also include recommendations from the geotechnical engineer on bedding material, subsurface conditions, and any other items that pertain to the construction project.

c. The EOR team shall submit two (2) signed and sealed reports to PUD Staff.

1.5 - Soft Dig Investigation

a. Meet with PUD Staff on-site to review procedures to complete the soft dig investigations.

b. Excavate existing utilities within the project area to include, but not be limited to, horizontal and vertical location of existing utility pipe, type of utility pipe, size of utility pipe, utility pipe material, and condition of existing pipe material. EOR team will call Sunshine One if the utility mark-ups need to be refreshed. Soft dig investigations shall be performed using an approved air/vacuum piece of equipment that will keep the disturbance to a minimum and shall not damage any existing facilities.

c. Field mark all existing utilities found either by wooden lathes or by marking on the pavement (nail & paint). Marks need to remain during the design phase, but lathes need to be removed after the surveyor has collected all marking locations.

d. EOR team shall repair all excavation holes in the natural ground and/or pavement to a condition as equal to or better than the original condition.

e. EOR team shall provide one (1) full-size, one (1) half-size plan and AutoCAD file (DWG format) of the soft dig investigation in the project area to PUD Staff.

1.6 - Prepare Preliminary Engineering Report –

a. The EOR shall prepare a preliminary engineering report summarizing the preliminary work included in this project. The report shall consist of, but not limited to, the following sections, incorporating results of previous tasks herein:

• Section 1 - Executive Summary

• Section 2 – Introduction

• Section 3 – Review of Existing Utilities Infrastructure

• Section 4 – IQ, Water and Wastewater Hydraulic Model and Data Collection Results

• Section 5 – IQ Wells Layout and Conceptual Plan

• Section 6 – Water and IQ Booster Re-Pump Stations Layout and Conceptual Plans

• Section 7 – Transmission Utility Mains Installation Method and Alignment Analysis

• Section 8 – Preliminary Environmental Review

• Section 9 – Preliminary Hydrogeological Review

• Section 10 - Project Phasing Plan

• Section 11 - Preliminary Cost Estimate

• Section 12 - Summary and Recommendations

b. EOR will submit draft copies of the Preliminary Engineering Report to County staff for review.

c. The EOR will organize and conduct a meeting with County staff to discuss the Preliminary Engineering Report. EOR will revise the report as required to reflect comments. EOR will submit the final report and electronic files containing the final report in PDF format.

1.7 - 30% Plans Preparation

The EOR shall prepare 30% construction plans.

a. Incorporate the findings from the Preliminary Engineering Report into the 30% construction plans.

b. Incorporate all record drawings within the project area and the soft dig investigation into the 30% construction plans.

c. Incorporate the boundary and topographic survey into the 30% construction plans.

d. Prepare 30% of the construction plans detailing the proposed transmission main running lines and IQ Wells and Booster Re-

Pump Stations conceptual plans within the project area. Including in these plans the survey work, soft dig investigation work, any pertinent geotechnical information, and the aerial photo in the background. The profile view does not need to be completed.

e. Submit three (3) full-size and one (1) half-size of the 30% construction plans at least two (2) weeks prior to the meeting with

PUD Staff.

f. Organize and conduct a 30% plan review meeting with PUD staff to discuss the preliminary construction plans. Revise construction plans as required to reflect PUD comments.

TASK 2: Design

2.1 Final Design and Permitting Phase

a. Based on the accepted 30% construction plans, EOR will prepare final drawings and specifications, which provide the general scope, extent, and character of the work to be furnished and performed by the Contractor. EOR will prepare and submit drawings and specifications at the 60-, 90-, and 100-percent complete stages for review and approval. An engineer’s opinion of probable construction cost will accompany each submittal. EOR shall meet with PUD’s design and operations staff and obtain their written acceptance (signature approval) of the work completed to date.

b. Technical specifications will be based on the latest format of the Construction Specifications Institute (CSI) in MS Word format. In addition to technical specifications, EOR will coordinate with PUD staff to develop necessary General Conditions, Supplemental Conditions, and Special Provisions Specifications specifically for the project being constructed and recollection of all lessons learned of similar completed projects. Standard Collier County Specifications may be used for reference, but the Engineer shall not rely on them as a replacement for sound engineering judgment and responsibility.

Current County Right-of-Way construction specifications shall be utilized. Documents shall include drawings and project specifications ready for bidding. Drawings shall be consistent with Collier County standards, including, but not limited to, the following, or as approved by the Project Manager:

• Cover sheet, index, and key map

• Civil Site Plan including fencing and landscaping

• Existing Conditions map

• Civil Details

• Demolition Plan, as required

• Structural Plan and details

• Mechanical Plan and details

• Electrical Plan and details

• SCADA Plan and details

• Generator Plan and details

• Erosion Control Plan

• Maintenance of Traffic Plan

• Infrastructure Plan and Profile

• Details

• Operational Contingency Plans

c. Prepare applications for all Growth Management Community Development’s (GMCD) Right-of-Way permits, Site

Development Permits when required from Collier County Growth Management Division and respond to requests for additional information. Prepare all other required permit applications. Permitting fees will be paid by PUD staff.

d. Furnish copies of Contract Documents that include engineering drawings and specifications. Present and review them in person with PUD staff at the agreed-upon completion stages in the project, and make appropriate changes requested.

e. Prepare permit applications for submittal to the Florida Department of Environmental Protection (FDEP) and provide backup documentation, including drawings and specifications. Respond to all requests for additional information (RAI) from the FDEP. Permitting fees will be paid by the EOR team and reimbursed by PUD staff.

f. Prepare permit applications and IQ CUP for submittal to the South Florida Water Management District (SFWMD) and/or

Big Cypress Basin and provide backup documentation, including drawings and specifications. Respond to all requests for additional information (RAI) from the SFWMD/Big Cypress Basin. Permitting fees will be paid by the EOR team and reimbursed by PUD staff.

g. Prepare permit applications for submittal to the United States Army Corps of Engineers (USACOE) and provide backup documentation, including drawings and specifications. Respond to all requests for additional information (RAI) from the USACOE. Permitting fees will be paid by the EOR team and reimbursed by PUD staff.

h. Obtain all applicable regulatory permits at the local, state, and federal levels, as required for the scope of work.

2.2 Bidding and Award Phase

It is the intent of this project to have multiple bid packages. With the exception of the following, bid/quote services will be performed by the Collier County Procurement Services Division. EOR will assist the County with the following:

a. Assist in preparing addenda, as required, to interpret, clarify, or expand the Bidding Documents.

b. Prepare Contractor’s qualifications for this project

c. Consult with and advise the County as to the acceptability of the contractor and subcontractors, suppliers, and other persons and organizations proposed by the Prime Contractor for those portions of the work as to which such acceptability is required by the Bidding Documents.

d. Consult with the County concerning, and determine the acceptability of, substitute material and equipment proposed by the

Contractor when substitution prior to the award of contracts is allowed by the Bidding Documents.

e. Attend a pre-bid/quote conference.

f. Attend the bid opening, review bids, and qualifications.

g. Provide a recommendation letter of award along with a “Reference Log” showing date, time, and comments of all contacted references provided by the prospective contractor.

TASK 3 – Consultation Services During Construction

3.1 – Post-Design Services/Construction Administration

a. Pre-Construction Meeting - The EOR will chair the pre-construction meeting to review the project scope, discuss project submittals, and identify issues that need to be addressed prior to the project starting. The EOR will prepare a DRAFT Agenda at least two business days in advance of the pre-construction meeting and issue written meeting notes identifying a summary of the discussion, conclusions, and any risks that have been encountered or are expected within two days after the meeting to the Project Delivery Team.

b. Construction Progress Meetings – The EOR will chair the weekly/bi-weekly progress meetings to review project status and identify issues that may affect the Project. The EOR will prepare a DRAFT Agenda at least two business days in advance of each meeting and issue written meeting notes identifying a summary of the discussion, conclusions, and any risks that have been encountered or are expected, within two days after the meeting to the Project Delivery Team.

c. Shop Drawing Reviews - EOR shall review and approve (or take other appropriate action in respect of) Shop Drawings, Samples, and other data which Contractor is required to submit, but only for conformance with the design information given in the Contract Documents and compatibility with the design concept of the completed project as a functioning whole as indicated in the Contract Documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. Review of a specific item shall not indicate the EOR has reviewed the entire assembly of which the item is a component. EOR shall not be required to review partial submissions or those for which submissions of correlated items have not been received. EOR shall maintain a complete log of all submittals of shop drawings, noting the dates of first submittal and subsequent reviews and resubmittals, approval, etc.

d. As-Equal Materials - EOR shall evaluate and determine the acceptability of substitute, or “or-equal” materials and equipment proposed by Contractor.

e. Project Schedule - The EOR shall be responsible for the review and acceptance of the Contractor’s progress schedule. The EOR shall review the schedule to ensure that all general work efforts are addressed, that the schedule is following a logical approach to the job, that it is following sound engineering and construction practices, and that it identifies all critical path work. The EOR shall monitor the schedule on a monthly basis, and after a review with the Contractor, advise the Project Manager of any areas where the Contractor appears to be falling behind.

f. Project Pay Applications - The EOR shall review and approve/reject any payment requested by the contractor in an

Application for Payment before the pay application is submitted to the Clerk’s office. Payment shall constitute a representation by the EOR to PUD based on the Construction inspector’s on-site observations of the work in progress as an experienced and qualified construction professional and on the EOR’s review of the applications for payment and the accompanying data and schedules that the work has progressed to the point indicated; that to the best of the EOR’s knowledge, information and belief, the quality of the work is in accordance with the Contract Documents and that the Contractor is entitled or is not entitled to the payment of the amount recommended. The EOR will process pay requests in accordance with the Florida Prompt Payment Act. All incoming pay requests processed by the EOR shall be mechanically stamped on with the date received.

g. Request for Information - EOR shall review and respond to all Requests for Information (RFI’s) that the Contractor submits.

If required by PUD staff, EOR shall revise construction plans based on response to RFI. EOR shall maintain a complete log of all RFIs, noting the dates of first submittal and subsequent reviews and resubmittals, approval, etc.

h. Change Orders, Cost Reasonableness, Work Directives, or Design Change Notice - EOR shall prepare all Change Orders, Cost Reasonableness, Work Directives, or Design Change Notices during the course of the project for the Project Manager’s review and approval.

i. Review the pre-construction video and pictures assessment book provided by the selected contractor. Generate a list of issues and submit it to the Project Manager no later than two (2) business days after receiving the materials from the contractor.

j. Well Construction Reporting -The EOR shall retain an experienced Senior Hydrogeologist to oversee drilling and testing of the five Lower Tamiami Aquifer wells. Upon completion, the Consultant shall prepare and submit a Construction Completion Report to permitting agencies, including: Hydrogeologic data and lithology; Water quality results; Daily driller logs and material records; Formation and productivity test results; Manufacturer specifications, drawings, and technical data.

k. Start-up and Commissioning Support- The EOR will assist the COUNTY, the Construction Engineering Inspections (CEI) and the construction contractor during start-up of each project and the entire project designated for Beneficial Use by the COUNTY, including but not limited to signing off on regulatory permits and general coordination between the COUNTY, CEI and construction contractor.

l. O&M and Asset Management Data Management - For equipment being commissioned, the EOR will assist the COUNTY and CEI to organize and review available documentation including the manufacturer's O&M manual, the shop drawings, training information and video records, and wiring diagrams.

m. Material Testing Records - Maintain records of all density, sampling, and testing accomplished and analyze such records required to ascertain acceptability of materials and completed work items. The field reports for records of work and testing results shall be submitted within one week to the Project Manager.

n. Preparation of Monthly Report – EOR shall prepare a monthly report of all the construction activity completed. Sections in the report should include, but not be limited to, Executive Summary, Contract Cost Status, Project Schedule, Critical Issues, RFI Status, Submittal Status, Allowance Log, Project Payment Application and Observation Reports, and Project Photos.

o. Permit Requirements – EOR shall monitor the construction contract to the extent necessary to determine whether construction activities violate the requirements of any permits. EOR shall notify the Contractor of any violations or potential violations and require immediate resolution of the problem. Violations must be reported to the Project Manager immediately.

p. Governmental and Regulatory Permit Certifications - The EOR shall prepare and submit certification packages to all

Governmental and Regulatory Agencies for the completed sections of this project.

q. Record Drawings - Prior to the issuance of Substantial Completion, the EOR shall submit the electronic signed and sealed record drawings. The record drawings shall be referenced to and tie in with the North American Vertical Datum of 1988 (NAVD 88). The record drawings shall be signed and sealed by a Professional Engineer licensed in the State of Florida.

r. Substantial Construction Certification – Upon issuance of a “notice of substantial acceptance,” the EOR will provide a signed certification based on information provided by the COUNTY inspector, and the limited observations by EOR stating that the Project has been substantially completed by the construction contractor in accordance with the Plans and Specifications of the Contract Documents as amended by the EOR. Services related to the Substantial Construction Certification shall be provided to the County. Upon Substantial Completion of construction and establishment of the Final Punchlist items, EOR shall provide a cost estimate for the Final Punchlist items. The EOR shall conduct a site walkthrough to have a better understanding of the Final Punchlist items to properly estimate the Final Punchlist cost.

s. Final Construction Certification – Upon issuance of a “notice of final acceptance and recommendation for final payment,” the EOR will provide a signed and sealed certification stating that the Project has been completed by the construction contractor in accordance with the Plans and Specifications of the Contract Documents as amended by the EOR. All services related to the Final Construction Certification shall be provided to the Project Manager of the Project.

t. Asset Management Record Information – EOR shall provide all information in the electronic format stipulated by PUD staff required to populate the PUD’s GIS and Asset Management system in place at the time of project completion.

u. Final Project Submittal - EOR shall provide PUD with one complete file, itemized and indexed, of all project-related records at the conclusion of the Project.

3.2 – Warranty Services

The EOR and their team will provide warranty services for one (1) year after the final completion of the project construction. Work under this item is to include, but not be limited to, the following:

a. Post Construction walk-through: Generate a list of warranty issues and coordinate with the contractor and residents until the issues are solved.

b. Review the post-construction video and pictures provided by the contractor.

c. Keep a log of all warranty issues.

d. One (1) Year Warranty walk-through with the contractor and County Staff.

TASK 4: Public Involvement

Public Involvement – EOR and their subconsultant(s) shall complete all required public involvement services throughout the project.

Work under this item is to include, but not be limited to, the following:

a. Preparing a comprehensive mailing list for all property and business owners who will be affected by the construction, with limits as shown on the most current set of construction documents.

b. Preparing project contact cards which allow the contractor to continue working uninterrupted and will ensure that the public and media are receiving the most timely and accurate information. Politically sensitive issues would be immediately brought to the attention of the Project Manager.

c. Coordination with property owners and public services affected by construction (e.g. garbage pickup, USPS, public schools

(buses), development of road closure notices by GMCD staff, etc.).

d. Preparing as required informational newsletter(s) which describe the project and address frequently asked questions.

Newsletter(s) to be written in English and Spanish, which describe the project and address frequently asked questions.

e. Press releases as necessary for notification to the public of relevant construction activity.

f. Contacting businesses individually, either personally or by phone, as necessary to inform those businesses closely affected by the construction activities.

g. Establishing and maintaining a public complaint “Hotline.” Coordination with PUD staff will be included should this interface be required.

h. Maintaining the Project Customer Service Log using PUD-provided template. A copy of the log will be provided to the

County on weekly/monthly basis.

i. Responding to public concerns.

j. Attending weekly/bi-weekly progress meetings, as needed, for the duration of the project.

k. Attending other meetings as needed (e.g. Master Association annual meeting).

l. Secure site and develop meeting materials for the design and construction public meeting(s).

m. Create web page for project and update it monthly.

TASK 5: Additional Services

1. Additional Services

• As authorized in writing by the County, in the event that other services related to the project or surrounding areas which may arise during the course of this contract, a proposal for additional services prior to the performance of work must be submitted.

• The proposal shall include the specific services to be performed, time to complete, compensation, and an explanation as to why the services were not previously envisioned as part of the scope of services.

• Failure to notify the County in writing of additional services will be deemed a waiver of any claim that such services were additional services. Written authorization in the form of an Amendment or Change Order from the County will be required for any charges. When applicable, the staff hourly rates established in the contract shall be utilized for fee determination.

2. Miscellaneous Reimbursable Expenses

• Awarded Agreement: The provisions of the awarded agreement apply. The Firm shall obtain the prior written approval of the County before incurring any reimbursable expenses, and absent such prior approval, no expenses incurred by the Firm will be deemed to be a reimbursable expense.

• Travel and Per Diem: Travel, lodging, and meal expenses outside Collier County when pre-approved by the County in accordance with Florida Statutes, Section 112.061.

RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive

Evaluation Criteria Maximum Points

1. Ability of Professional Personnel 20 Points

2. Certified Minority Business Enterprise 5 Points

3. Past Performance 25 Points

4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points

5. Location 10 Points

6. Recent, Current, and Projected Workloads of the Firm 20 Points

TOTAL POSSIBLE POINTS 100 Points

For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)****