21-023 2026.08.24 D23-01 Jal Draw Excavation Addendum 01- Combined.pdf

www.MidlandTexas.gov Engineering ▪ 300 N. Loraine, Midland TX 79701 ▪ 432-685-7286

ADDENDUM #01

Project Number D23-01

TO ALL BIDDERS ON THE SUBJECT BID: Jal Draw Excavation

ADDENDUM #01

DATE: August 24, 2026

1. Q/A and Clarification

2. Non-Mandatory Pre-Bid Meeting Agenda

3. Non-Mandatory Pre-Bid Meeting Attendance

PLEASE RETURN THIS ADDENDUM WITH YOUR BID BY THE CLOSING DATE.

All other terms and conditions shall remain the same.

Company Name

Bidder Authorized Signature Date

Please Print Above Name Phone www.MidlandTexas.gov Engineering ▪ 300 N. Loraine, Midland TX 79701 ▪ 432-685-7286

Jal Draw Excavation

Project Number D23-01

Q/A and Clarification

During the Pre-Bid Meeting, the following questions were raised by one or more bidders. Below is a list of the questions along with the answers and clarifications.

Clarification: All addendum acknowledgement forms must be included with the bid for the bid to be considered complete. Bidders have sole responsibility for making sure they have and acknowledge all addendums provided for this project bid.

Clarification: All directions and instructions included in the Project Manual or Construction

Drawings for this Project remain in effect unless specifically addressed in this

Addendum 01.

Clarification: The bid dates and the deadline for submitting questions for this Project are being revised to accommodate the additional work added to the Project scope.

The new dates will be as follows:

An additional addendum will be issued by the end of day on Monday, August

31,2026. This addendum will include the information regarding the project scope changes mentioned in the Non- Mandatory Pre-Bid Meeting, as well as the official

City of Midland responses to the questions received from potential bidders prior to the original August 21, 2026, deadline. Questions asked by potential bidders after the original August 21, 2026, deadline and before the new deadline for questions will be addressed in the final addendum issued after this one for this project bid.

The new deadline to ask questions for this project in accordance with the Project

Manual will now be on Friday, September 4, 2026, at Noon.

A final addendum will be distributed Friday, September 11, 2026, to address questions asked prior to the September 4, 2026, deadline.

The new Bid opening date will be Thursday, September 17, 2026, at 2:00 PM. in the

City Hall Council Chamber located on the 1st Floor of Midland’s City Hall.

P:\Engineering Services\Engineering Projects\2023\D23-01 Jal Draw Reconstruction\02 LEGAL\2.4 Pre-Bid

Jal Draw Excavation Non-Mandatory Pre-Bid Meeting Agenda

Project No. D23-01 August 19, 2026

Discussion Items

1. Sign-In Sheet

2. Personnel Overview o Gabe McClelland – Director Engineering Services o Carl Craigo – Public Works Officer o Bobby Wojciechowski – Assistant Director of Engineering o Josh Ferguson – Assistant City Engineer o Umasri Madala – Graduate Engineer o Alma McCammond – Assistant Utilities Director o Ever Pando-Sotelo – Water & Wastewater Operations Superintendent, utility coordination o Taha Sakrani – City Traffic Engineer o Troy Clabaugh – Traffic Operations Superintendent o Jesse Trejo – Construction Manager, construction management & inspections o Clint Harmon– Inspector o Stephen Lamb – Franchise Utility Coordinator o Kirby Jones – Strategic Project Specialist, document processing & payments o Michael Williams – Stormwater Manager o Natalie Burgard – Inspector Administrative Assistant, document processing o Liz Sanchez – Purchasing, conduct bid process & bid opening

3. Project Overview and Scope o The project will include excavation, embankment, and other necessary earthwork grading as well as an additive alternate for the placement and installation of asphalt.

o In general, this project involves grading a channel with an additive alternate to place a trail.

4. Bid Process o Pre-Bid meeting attendance is non-mandatory to bid on this project.

o ATTENTION: All questions submitted before or after the Non-Mandatory Pre-Bid

Meeting must be submitted via email to the following email address:

purchasing@midlandtexas.gov o Addendum distributed by email the Monday afternoon following the Pre-Bid Meeting.

▪ The deadline to ask or send questions for the addendum is this Friday, August

21st, 2026 at Noon.

▪ Questions asked after the Noon deadline will be directed to the information already provided in the bid documents or included in the Addendum.

o ATTENTION: Bidders are to submit bids either by mail or in person. If bidders choose to mail their bid packets in, then they are to mail the bid packet to one of the addresses listed below:

USPS Mailing Address:

City of Midland, Texas Attn: City Secretary’s Office P.O. Box 1152 mailto:purchasing@midlandtexas.gov

P:\Engineering Services\Engineering Projects\2023\D23-01 Jal Draw Reconstruction\02 LEGAL\2.4 Pre-Bid

Midland, TX 79702

– OR –

Physical Address for mail carriers other than USPS:

City of Midland, Texas Attn: City Secretary’s Office 300 North Loraine St., Suite 330 Midland, TX 79701

If bid packets are delivered in person then bidders must drop the bid packets off at the first-floor front desk of City Hall before the bid opening deadline.

o Bid Opening is Thursday, August 27th , 2026 at 2:00 PM in the City Hall Council Chamber located on the 1st Floor of Midland’s City Hall.

▪ The Bid Opening will be open to the public.

▪ No late bids will be accepted.

▪ Bidders must be willing to sign the contract as is.

▪ Bidders must complete the conflict of interest forms if applicable.

▪ Bidders must fill out all bid items in the Proposal. If bid items are left blank then the bid will be considered non-responsive.

▪ Bidders have sole responsibility for making sure they have and acknowledge all addendums provided. If all acknowledgement forms are not included with the bid packet submittal then the bid will be considered non-responsive.

5. Notice to Proceed o Date of Notice to Proceed to be determined at the Pre-Construction Meeting.

o Pre-Construction Meeting date will be set after the project bid is awarded.

6. Payment o Invoices should be submitted on or before the 1st day of each month and cover work completed up to the 25th day of the preceding month.

o Invoice submittals are to be itemized and match the bid items listed in the bid packet Proposal.

o Payment based on portion of work completed only. No payment for material delivery.

o 5% retainage until project completion, acceptance, and final payment.

o Recommended that invoices state “Invoice Due Upon Receipt”, or have a due date that is two (2) weeks after the date the invoice is submitted.

7. Project Schedule o City Inspector must be notified of all work occurring and be able to perform inspections on any construction or installation that occurs.

o Typically work times are Monday – Friday from 8:00 AM – 5:00 PM. No work earlier than

7:00 AM or later than 8:00 PM without City permission unless for emergency conditions.

o Work is not to occur on Sundays or legal holidays unless required for emergency situations.

o Work is not to occur on Saturdays unless requested by Contractor in writing at least 48-hours in advance and approved by the City Engineer.

8. Project Specifics o Comply with all OSHA and other applicable safety requirements and regulations at all times.

o Construction staking is solely the responsibility of the Contractor.

o Construction testing is solely the responsibility of the Contractor.

o Contractor is responsible for all Erosion Control for this project.

▪ The winning contractor must submit all TCEQ documentation etc., large or small site notice for linear projects. Please read all requirements in the Construction General Permit regarding linear projects and proper documentation. This is to be submitted to the City of Midland at least 2 days before ground is disturbed for small sites or 7 days before ground is disturbed for large sites.

▪ Contractor is required to place erosion control BMPs as needed and to regularly maintain any BMPs placed. Project site is to be kept reasonably clean, and any

P:\Engineering Services\Engineering Projects\2023\D23-01 Jal Draw Reconstruction\02 LEGAL\2.4 Pre-Bid piles of spoils, backfill material, etc. are to include sand bag BMPs or similar temporary erosion protection emplacements at all times.

▪ Contractor is required to remove all temporary BMPs placed at the end of the project. This is considered subsidiary to the overall project.

o Contractor is responsible for all Traffic Control for this project.

▪ Contractor is responsible for coordinating with the City.

▪ Contractor is responsible for maintaining access to all adjacent properties during this project.

❖ Contractor is responsible for notifying affected property owners at least two (2) business days in advance of any planned access interruptions.

❖ Contractor is directed to use steel plates or other means to enable access to adjacent properties when work is not actively occurring at an otherwise blocked point of access so long as this does not conflict with the approved traffic control plan.

▪ Contractor is responsible for coordinating with City Transportation to have any traffic control signs removed or relocated as needed by the City.

o Contractor is responsible for maintaining service to adjacent lots during this project.

▪ Contractor must notify affected properties at least two (2) business days prior to any planned service interruption.

o Material stored on the project site must be properly stored and protected from damage and weathering.

o There is a one (1) calendar year warranty period on this project. This includes all infrastructure installed.

o The awarding of the contract will be based on the “Base Bid Total Price” line item found in Bid Items on page 18 of Project Manual.

9. Additional Information, Clarifications, and Corrections o Bidders are directed to bid the item quantities listed in the Bid Packet’s Proposal.

o Contractor is reminded that this project is located in an urban environment. Structures, trees, and overhead lines are common, and contractor is to provide proper equipment to complete all work required for this project in an urban environment.

o All Trenching and Excavation operations are to comply with current OSHA requirements at all times, including 29 CFR Part 1926 Subpart P. Contractor is to provide proper Trench protection systems, including shoring, shielding, or sloping as required by soil conditions and trench depth.

o Additional work for embankment is being added to this project scope as indicated in the preliminary exhibit drawing provided with this Pre-Bid Meeting. A finalized grading exhibit sheet for this work will be completed and included by addendum with the final bid documents, and the Base bid portion of the Bid Items will be revised by addendum to include additional bid items for this work as needed.

10. Any Additional Questions o All bid items in the Bid Items section of the Project Manual must be completed for a bid submittal to be considered complete, including all additive alternate bid items.

Please direct all questions or comments following the Pre-Bid Meeting to:

purchasing@midlandtexas.gov mailto:purchasing@midlandtexas.gov