1a. Division 1 - 01 33 00 Section 1B_1-31-2019.DOCX

Offutt Air Force Base March 2018

SECTION 01 33 00

GENERAL CONDITIONS - SHOP DRAWINGS/SUBMITTALS

PART 1 – GENERAL

1.1 SHOP DRAWINGS

In accordance with the contract, and within 30 days after Notice to Proceed, the Contractor shall submit to the Government for approval, in the quantities indicated on AF Form 66 Schedule of Material of Submittals, complete shop drawings of materials and equipment to be incorporated in the work. Shop drawings shall include catalog number, cuts, diagrams, drawings and such other descriptive data as may be required by the Government. Shop drawings on component items forming a system, or that are interrelated, shall be submitted at one time as a single submittal in order to demonstrate the items have been properly coordinated and will function properly as a system. A notation shall be made on each shop drawing submitted as to the item's specific use, either by the particular type number reference on the drawings; or in the specifications: by a reference to the applicable paragraph of the specifications, or by a description of its specific location. All materials requiring a color sample and/or color selection shall be submitted at the same time. All items requiring Operations and Maintenance manuals or Operating Instructions will be submitted together, in one bound manual as specified in Section 00 10 00 para 1.44. All items with a warranty shall be submitted together, in one bound warranty manual as specified in Section 00 10 00 para 1.45.

1.2 DEVIATIONS

Shop drawings shall represent the equipment and material requirements as specified herein and on the drawings. Where shop drawings deviate from the specifications or drawings, the Contractor shall inform the Government in writing and clearly indicate the deviations and the reasons therefore. Such deviations shall be evaluated and, if accepted, will be processed as a modification to the contract. The contract specifications and drawings shall govern over shop drawings, even though approved by the Government, where the Contractor has not identified a deviation to the Government. In such cases, the Contractor will be required to comply with the contract specifications and drawings at no additional cost to the Government.

1.3 SUBMITTALS

a. Shop Drawings (reference paragraph 1.1)

b. Color Samples/Selections (reference paragraph 1.1)

c. Close out CD of all project submittals (reference paragraph 1.4-D.2.n)

d. As-Constructed Drawings (reference paragraph 1.5)

e. Record Shop Drawings (reference paragraph 1.6)

f. Draft DD Form 1354 (reference paragraph 1.7)

g. Interim DD Form 1354 (reference paragraph 1.7)

h. Final DD Form 1354 (reference paragraph 1.7)

i. Corrective Plan for Lead Based Paint/Asbestos (reference paragraph 1.9)

j. Personal Geodatabase (reference paragraph 1.10)

1.4 ELECTRONIC SUBMITTAL

Shop drawings, samples, letters, certificates, etc., shall be submitted for, but not limited to the items listed in each section of the specifications. Submittals in addition to those listed, may be required by the Government. The AF Form 66 summarizes the required items contained within the construction documents, but may not be complete. All submittals shall be submitted to the Government electronically:

ELECTRONIC SUBMITTAL PROCEDURES

A. Summary:

1. Shop drawing and product data submittals shall be transmitted to the Government in electronic (PDF) format using Submittal Exchange (www.submittalexchange.com) or equal pre-approved website service designed specifically for transmitting submittals between all construction team members.

2. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

3. The electronic submittal process is not intended for color samples, color charts, or physical material samples. A copy of the AF Form 3000 will be submitted electronically but the color samples will be delivered to 55 CES/CEPW (Engineering Flight Admin) with a hardcopy of the AF Form 3000 for approval.

B. Procedures:

1. Create submittal log in website service by inserting required submittals listed in individual specification sections.

2. Submittal Preparation - Contractor may use any or all of the following options:

a. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via the Submittal Exchange website.

b. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via email.

3. Printed Submittals: Provide two printed sets of submittals for shop drawings for structural framing in addition to electronic submittals with a hardcopy of the AF Form 3000.

4. The Contractor shall review and apply electronic stamp (on AF Form 3000) certifying that the submittal complies with the requirements of the Contract Documents including verification of manufacturer / product, dimensions and coordination of information with other parts of the work.

5. The Contractor shall transmit each submittal to the Government using the review website.

6. The Governments review comments will be made available on the review website for downloading. The Contractor will receive email notice of completed review.

7. Distribution of reviewed submittals to subcontractors and suppliers is the responsibility of the Contractor.

8. Submit paper copies of any reviewed submittals not submitted electronically at project closeout for record purposes.

C. Costs:

1. The Contractor shall include the full cost of electronic submittal project subscription in their proposal. This cost is included in the Contract Amount and Contractor is responsible for verifying the cost prior to bid.

2. The intent is for the electronic submittal service cost to be in lieu of postage, shipping or delivery costs typically paid for paper submittals. Service cost is a net cost savings to the Contractor because submittals sent electronically do not need to be shipped physically.

3. After award of contract, training will be provided by electronic submittal system regarding use of website and PDF submittals.

4. Typical internet Service and Equipment Requirements:

a. Email address and Internet access at the Contractor’s main office.

b. Adobe Acrobat (www.adobe.com), Bluebeam PDF Revu (www.bluebeam.com), or other similar PDF review software for applying electronic stamps and comments.

D. Products:

1. Basis of specification is Submittal Exchange website system for electronic construction submittals (www.submittalexchange.com) or equal.

2. Substitution may be considered if submitted prior to bid date for pre-approval. Product requirements:

a. Independently hosted, web-based system for construction communications. FTP site and e-mail exchanges are not acceptable.

b. Utilize SSL encryption and hosted at SAS70 Type II compliant data centers.

c. Minimum four years documented experience of use on comparable commercial construction projects.

d. Unlimited individual user accounts and system access for all project subcontractors, general contractor, owner, design consultants, and subconsultants.

e. Separate locations for owner, design consultant, and subconsultant review comments with contractors restricted from viewing comments until final review or release by owner or primary design consultant.

f. Automatic customized company-specific PDF review and transmittal forms setup as required for Government, design consultants, subconsultants, and general contractor.

g. Full version histories and dates of exchanges automatically tracked and available for viewing, searching, and reporting in a linear log format compatible with AIA G712.

h. Automatic, configurable email notifications for each project team member for new and reviewed submittals and other items.

i. Automatic, configurable email reminders of past due items.

j. Prior to project start, system vendor shall create submittal log with all required items from project manual. The Government shall have full control over required items list and access to edit, add, or remove items during project.

k. Training shall be provided to the Contractor, Government, design consultants, and sub-consultants prior to project start.

l. Training sessions for sub-Contractors shall be provided minimum of twice weekly throughout project if required.

m. Allowance for scanning and printing services provided by local third-party reprographic vendor to assist with obtaining documents electronically and online print ordering.

n. At completion of project closeout, automatic archival discs that include all documents and tracking logs shall be distributed to the Government.

E. Suggested Source:

1. Submittal Exchange (www.submittalexchange.com) 1-800-714-0024 ext. 2.

1.5 AS-CONSTRUCTED DRAWINGS

The Contractor shall maintain, and have on site for review at all times, a separate set of full-scale Contract Drawings marked-up to fully indicate as-constructed conditions along with a complete set of project specifications with all amendments posted. All variations from the Contract Drawings, for whatever reason, including those resulting from the use of optional materials, shall be indicated. The Contractor shall update all material and equipment schedules to reflect materials and equipment used. Adjust tables to correspond to in use values, for example RPMs, GPMs, amps, impeller dia. etc. after final balance or similar activity. These variations shall be shown in the same general detail utilized in the initial Contract Drawings. After the Beneficial Occupancy inspection is conducted the contractor will have 90 days to edit the AutoCAD drawings provided by the Government to accurately reflect the as-constructed conditions. As-Built drawings shall be drawn in the same drawing convention/standard/version format as the original AutoCAD files. The revised as-constructed drawings, in AutoCAD format, must also be submitted on CD. The Government shall review the as-constructed drawings to determine whether they are correct and complete. If they are not deemed correct and complete or have not been saved in a useable format, they shall be returned to the Contractor for additional updating until they are satisfactory to the Government. Final payment shall not be made prior to satisfactory completion.

1.6 RECORD SHOP DRAWINGS/GUARANTEES

Record shop drawings submitted upon completion of the work under this contract shall be suitably bound and labeled with project name and number. Include therein a list of all equipment items specified to be guaranteed or which have separate manufacturer's guarantees accompanied by a copy of each specific guarantee and the name, address and telephone number for the manufacturer, supplier/distributor and installer. See Section 00 10 00 para 1.45 for further information.

1.7 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY DD FORM 1354

The Contractor shall accurately complete and provide a DD Form1354 current edition for the project. A draft copy shall be submitted for review 30 days prior to project completion. After review, a copy will be returned to the Contractor to incorporate any comments and to produce the Interim DD form 1354. The Interim DD form 1354 must be complete to schedule the final inspection and the Government shall receive a copy at the conclusion of the final inspection. The Contractor has 30 days after the final inspection to complete the final DD form1354 and submit it to the government. He shall do this both electronically and in hard copy. The DD Form 1354 is a form to document quantities and transfer military real property from Contractor control to the Government control. The COR can provide a sample of a previously completed form upon request.

1.8 CONTRACTOR PROVIDED SPECIFICATIONS

In the event that there is a disagreement regarding referenced specifications (such as by ASTM, AWWA, AASHTO, NSF, ANSI, UBC, etc.) it shall be the responsibility of the Contractor to purchase and submit copies of the specifications over which there is disagreement.

1.9 CONTRACTOR PROVIDED DOCUMENTS for LBP AND ASBESTOS

The Contractor will be required to submit all relative documents for corrective action when Lead Base Paint or Asbestos is scheduled to be removed from the respective project.

1.10 PERSONAL GEODATABASE

During the Pre-Construction meeting, the Contractor shall obtain the most up-to-date copy of the Common Installation Picture in a personal geodatabase SDSFIE format from the GeoBase Office. Contact their office to determine their required software and data model version. The Contractor shall populate the personal geodatabase with all variations from the original version during the course of the contract. After the Beneficial Occupancy inspection is conducted the contractor will have 90 days to edit the personal geodatabase provided by the Government to accurately reflect the as-constructed conditions.

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