26Q0018 - PreproposalMinutes Rev02.pdf
PDF 519 KB Posted
- Attached to
- NEC - Warehouse Parking Lot
- Solicitation number
- 19PM0726Q0018
- Issued by
-
Department of State
About this file
This document is a preproposal site visit minutes from the U.S. Department of State for Solicitation Number 19PM0726Q0018, concerning construction of a warehouse parking lot at the New Embassy Compound in Panama City, Republic of Panama.
The solicitation deadline is August 25, 2026, at 3:00 p.m. local time, with no proposals accepted thereafter. Offerors must follow Section J for submission instructions and reference Attachment 2 (Statement of Work) and Attachment 3 (Drawings). Award evaluation will be based on criteria in Section K. Questions must be submitted to pnmprocreq@state.gov by August 13, 2026, at 10:00 a.m. local time, with all questions and answers published on SAM.gov. The completion period is 60 business days after Notice to Proceed (NTP), with a delivery date of September 15, 2026, per an extended timeline from the original 45-day requirement. Key scope clarifications address that existing utilities, catch basins, and manholes will remain at their current levels without relocation or demolition. The parking lot concrete will be level with the existing gravel and warehouse sidewalk. All curb details will remain Type A without modification to align with sidewalk levels. High-voltage electrical boxes will not require de-energizing due to the level change design. All base materials must be new, and construction may proceed during the dry season (January 27 – March 27). All referenced materials and a holiday list are incorporated into the solicitation terms.
View the file
Other files
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
United States
Department of State Washington, DC 20521
Panama, Republic of Panama
August 13th, 2026
Dear Prospective Offeror:
SUBJECT: Minutes from the site-visit of Tuesday august 11th,2026, 10: 00a.m at New
Embassy Compound – Panama City.
Solicitation Number 19PM0726Q0018 – NEC - Warehouse Parking Lot.
Introduction
All attendees were welcomed, and the U.S. Embassy representatives were introduced.
Discussion of the Solicitation Package
The following sections of the solicitation were highlighted:
• Solicitation Due Date and Time:
o Aug 25, 2026, 03:00 pm [local time] o No proposals will be accepted after this time.
• Instructions, Conditions and Notices to Offerors:
o All proposals must follow Section J – Instructions on How to Submit a Quotation.
o And Attachment 2 – Statement of Work, Attachment 3 – Drawings
• Evaluation Factors for Award:
o Section K – Evaluation criteria
• Questions and Answers o If you have any questions, please send it to pnmprocreq@state.gov before August
13th, 2026, 10:00a.m. [local time].
o All questions and answers will be published at SAM.gov webpage.
o Change of levels created a new amendment in the last Q&A
• New Level changes: the following questions in the Q&A are being replace with this
NEW ANSWERS.
o Demolition of existing catch basins and manholes: Existing catch basins and manholes must be demolished, and their elevation lowered to match the top level of the finished concrete pavement.
• CLARIFICATION: the existing manholes and infrastructure will keep the same level as it is and the whole level of the parking will be set with the existing concrete sidewalk.
19PM0726Q0018 – NEC - Warehouse Parking Lot Preproposal Minutes o Precaution for high-voltage electrical boxes: Caution must be exercised when demolishing catch basins belonging to the high-voltage electrical system.
Coordination with the COR is required to de-energize the system and authorize the work.
• CLARIFICATION: this catching box will not be modify. See clarification for Demolition of existing catch basins and manholes.
o Curb detail clarification (Type A vs. Type B): Clarification is requested on whether the curb detail should be Type A or Type B.
• ANSWER: the curb will remain the same as type A. The modification of the curb will be given in this new clarification.
• ANSWER 2: Since the levels of the parking lot are going to be set with the sidewalk, the curbs are not going to be along the sidewalk.
• Other questions received by email
6. Please confirm whether existing utilities (sanitary sewer, storm drainage, electrical manholes) are to remain and be protected, or if relocation/modification is included in scope.
ANSWER: no relocation shall be needed. All the levels will remain the same and no differential level will be needed. Parking lot concrete will have the same level as the existing gravel to avoid arrangements.
10. Please confirm whether existing catch basins and manholes must be demolished and lowered to match the top level of the finished concrete pavement.
ANSWER: all manholes will remain with the same level and no need to demolish them.
19PM0726Q0018 – NEC - Warehouse Parking Lot Preproposal Minutes
ANSWER: the existing level will remain as it is and the whole parking level will be set with the existing concrete warehoue sidewalk.
12. Please confirm the coordination procedure with the COR for de-energizing and clearing high-voltage electrical boxes prior to demolition.
ANSWER: With the change of levels this activity won’t be necessary.
15. Please confirm whether curb detail Type A or Type B is required.
ANSWER: the curb will remain the same as type a. The modification of the curb will be given in this new clarification.
ANSWER: the existing level will remain as it is and the whole parking level will be set with the existing concrete warehouse sidewalk.
18. For curb/gutter Type B at the warehouse sidewalk edge (excavation ~40 cm below grade): can the existing crushed rock base be reused, or must all base material be new?
ANSWER: all material shall be new.
25. SF-18 states a "Deliver By" date of September 15, 2026, while Section E requires completion within 45 business days of NTP. Please confirm which governs, whether the period may be modified to 90 calendar days, and whether construction may start during the local dry season (January 27 – March 27).
ANSWER: post will extend the delivery time from 45 days to 60 business days after.
Please refer to the Holiday list.
Sincerely, Alex Phannenstiel
Contracting Officer
File details come from the government source that posted it. Updated .