09321 Vendor Kickoff Meeting.pdf

CONTRACTORS KICKOFF

MEETING

EMERGENCY RESPONSE TO HAZARDOUS MATERIALS

09321

June 1, 2022 Marcus Bach

Contracts and Procurement

MEETING ADMINISTRATION

• Zoom meeting

• mute your microphone

• Use the chat feature to ask questions

About DES The Department of Enterprise Services (DES) provides variety of services that strengthen the business of government

• Public works contracting

• Master contracts for goods and services

• Facilities and leasing

• Information technology contracting assistance

• Technology leasing

• Small agency financial and human resource solutions

• Print and mail services

• Fleet operations and Surplus operations

To provide a master, statewide contract for Emergency Response to Hazardous Materials & Vessels. It provide the necessary personnel, equipment, materials and supplies to respond to releases or potential threats of oil, hazardous materials or other pollutants emergencies related to derelict or abandoned vessels/materials.

SCOPE OF SERVICES

1.Emergency management services - Spill Management Team support 2.Land based work - Assessment and Analysis, Containment and Clean-up, Transportation and Storage 3.Water based work (inland and coastal waters) - Assessment and

Analysis, Containment and Clean-up, Transportation and Storage 4.Under water - Assessment and Analysis, Containment and Clean-up, Diving and salvage related operations, Vessel deconstruction and recycling

5.Disposal, Incineration, or Recycling 6.Wildlife Management

Contract highlights

• Start date May 27, 2022.

• It’s a two year contract.

• Additional 4 year extension available upon mutual agreement

Contract Administration

• DES manages the Master Contract administration.

https://apps.des.wa.gov/DESContracts/Home/ContractSummary/09321

• Contractors are listed by the contract Category awarded.

• Use the 24/7 phone number for initial reporting.

• Name and contact email of company contact is for escalation purposes only.

https://apps.des.wa.gov/DESContracts/Home/ContractSummary/09321

Contract Administration

• Response times and prices are located on each Master Contract.

• Please keep DES updated with any changes to your company contact information

• Statewide Payee Desk

(https://ofm.wa.gov/it-systems/statewide-vendorpayee-services)

(https://ofm.wa.gov/sites/default/files/public/payee/statewidePayeeRegistrat ionForm.pdf) https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://ofm.wa.gov/sites/default/files/public/payee/statewidePayeeRegistrationForm.pdf

Doing business with the state

Eligible Purchasers

State Agencies Other

Political Subdivisions

Tribes

Federal Agencies

Public Benefit Nonprofits

• Eligible Purchasers of Master Contract are State agencies

• Other eligible purchasers

• Can use with Master Contract after

MCUA signed http://des.wa.gov/services/ContractingPurchasing/Purchasing/Pages/MasterContractsUsageAgreement.aspx

Doing business with the state

ECOLOGY DEPT OF

SEATTLE CITY OF

NATURAL RESOURCES DEPT OF

SEATTLE PORT OF

PIERCE CO

KING CO

TACOMA CITY OF

CLARK CO PUD

BREMERTON PORT OF

PARKS & RECREATION COMM-WA ST

TRANSPORTATION DEPT OF

HOQUIAM CITY OF

JEFFERSON CO PUD

KIRKLAND CITY OF

FEDERAL WAY CITY OF

EVERGREEN STATE COLLEGE THE

KENT CITY OF

BENTON CO PUD

TACOMA PORT OF

BENTON CO FIRE DIST

LONGVIEW PORT OF

PUYALLUP SCH DIST 3

UNIV OF WASHINGTON

ENERGY NW

POULSBO PORT OF

SPOKANE CITY OF

SOUND TRANSIT-SEATTLE

SAN JUAN CO

SNOHOMISH CO PUD

BAINBRIDGE ISLAND CITY OF

CLARK CO

GRANT CO

EDMONDS CITY OF

PT TOWNSEND PORT OF

GRANT CO PUD

BELLEVUE COLLEGE

VANCOUVER SCH DIST 37

MUKILTEO CITY OF

WEST SO UTILITY DIST

JEFFERSON CO

PASCO CITY OF

SNOHOMISH CO

OLYMPIA PORT OF

TACOMA POWER - PUBLIC UTILITIES

LAKEWOOD CITY OF

MARYSVILLE CITY OF

BURIEN CITY OF

Outreach/advertising

• Access Washington can help navigate to government entities on the list.

• https://access.wa.gov/governmentagencies.html

• DES does not endorse any Vendor. It is up to the Contract purchaser to select from the list of available Contractors http://access.wa.gov/ https://access.wa.gov/governmentagencies.html

Reporting and vendor management fee

• submit quarterly sales reports per Section 8 of Master Contract 09321.

• sales reporting website is found at https://fortress.wa.gov/ga/apps/CSR/login.aspx.

• online video and instruction guide:

• Online reporting video (https://des.wa.gov/sites/default/files/public/documents/About/Procurement_reform/t raining/508/QtrlySalesRpting/QuarterlyReportVideoWithPlayer_player.html)

• Instruction guide (https://apps.des.wa.gov/CSR/Vendor_Qtrly_Sales_Rpt.pdf)

• Reporting timeframes:

Sales Made Report Due By Report Past Due 1 January – 31 March April 30 May 1

1 April – June 30 July 31 August 1 1 July – September 30 October 31 November 1

1 October – December 30 January 31 February 1 https://fortress.wa.gov/ga/apps/CSR/login.aspx http://des.wa.gov/SiteCollectionDocuments/About/Procurement_reform/training/508/QtrlySalesRpting/story.html https://des.wa.gov/sites/default/files/public/documents/About/Procurement_reform/training/508/QtrlySalesRpting/QuarterlyReportVideoWithPlayer_player.html https://fortress.wa.gov/ga/apps/CSR/Vendor_Qtrly_Sales_Rpt.pdf https://apps.des.wa.gov/CSR/Vendor_Qtrly_Sales_Rpt.pdf

Invoices and payments

• Invoices/payments are addressed in Section 9 of Master

Contract 09321

• Invoices are managed electronically, with an option for paper invoice available upon request.

• view invoices online at the Online Sales Reporting System:

https://fortress.wa.gov/ga/apps/CSR/login.aspx.

https://fortress.wa.gov/ga/apps/CSR/login.aspx

THANK YOU

descontractsteamapple@des.wa.gov WEBS Help

(360) 902-7400

DES Contracts mailto:descontractsteamapple@des.wa.gov https://apps.des.wa.gov/DESContracts/Home/ContractSummary