5717 66th Street Unit 131

Lubbock, TX 79424

(806)789-32676 www.armko.com

12-05-2025

Armko Industries, Inc.

Texas Registered Engineering Firm

F-006498

REQUEST FOR COMPETITIVE SEALED PROPOSALS FOR

AMARILLO INDEPENDENT SCHOOL DISTRICT

2026 MULTIPLE FACILITIES REROOFING PROJECT

PROJECT NO.: 25-1217-49

DIVISION 0 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 10 00 – Notice of Request for Competitive Sealed Proposals

00 20 00 – Instructions for Procurement

00 30 00 – Available Information

00 40 00 – Procurement Forms and Supplements (forms to be filled out and submitted with proposal response)

00 50 00 – Contracting Forms and Supplements (sample contract forms)

00 60 00 – Project Forms (to be used during performance of project)

00 70 00 – Conditions of the Contract

00 90 00 – Revisions, Clarifications, and Modifications

SECTION 00 10 00 NOTICE OF REQUEST FOR CSPs

AMARILLO ISD – CSP 4063

Roofing & HVAC Replacement – De Zavala, Mesa Verde, & Humphrey’s Highland

NOTICE OF REQUEST FOR CSPs 001000 - 1

NOTICE OF REQUEST FOR COMPETITIVE SEALED PROPOSALS

The Board of Trustees of the Amarillo Independent School District (the “District,” “Owner” or “AISD”) is requesting Competitive Sealed Proposals (CSP)s for CONSTRUCTION SERVICES, pursuant to Texas Government Code, Chapter 2269, Subchapter D, for the Roofing & HVAC Replacement – De Zavala, Mesa Verde & Humphrey’s Highland (“CSP 4063”).

Competitive Sealed Proposals for the Roofing & HVAC Replacement – De Zavala, Mesa Verde & Humphrey’s Highland (“CSP 4063”) will be received until the Deadline of 1:30 P.M., Local Time, February 20, 2026. Proposals may be submitted electronically online to https://amaisd.bonfirehub.com/portal or three (3) hard copies of the Proposal may be mailed or hand delivered in an opaque envelope to the Amarillo ISD Education & Support Center, Purchasing Department, 2nd floor, 7200 I-40 Frontage Road, Amarillo, Texas 79106. All proposals must be identified as follows: “Roofing & HVAC Replacement – De Zavala, Mesa Verde & Humphrey’s Highland (“CSP 4063”)”

Failure to have a Proposal submitted by the above Deadline shall result in the proposal NOT being considered; fax or email submissions shall NOT be considered. Proposals shall be opened and read aloud upon the Deadline at the Amarillo ISD Education & Support Center, 7200 I-40 Frontage Road, Amarillo, Texas 79106.

A pre-proposal conference/walk-through will be held at 10:00 AP.M. on February 4, 2026 at 905 East St., Amarillo, TX 79107. Should the pre-proposal conference be held at a campus, all contractors shall check in at the school office prior to the pre-proposal meeting. Any questions asked during the pre-proposal conference or site visit will not be official until submitted through https://amaisd.bonfirehub.com/portal and answered in writing by AISD.

A Proposal guarantee in the form of a cashier’s check, certified check or bid bond, payable to Amarillo ISD, in the amount of 5% of the largest possible total for the Proposal amount submitted, must accompany each Proposal. For Proposals submitted electronically, the original Proposal guarantee may be scanned and submitted with the proposal, and should be kept by the contractor. A hard copy may be requested by AISD.

Interested contractors1 may obtain a copy of the CSP from the Bonfire website at https://amaisd.bonfirehub.com/portal. The Project Manual, Plans and Specifications may be examined at the following locations:

AGC (Associated General Contractors) Plan Room, P.O. Box 2563, 1707 SW. 8th Avenue, Amarillo, Texas; or, Chris Carter, ESA Energy Systems Associates, Inc., 806 W. Main, Box 39, Atlanta, Texas 75551; or, Bonfire, https://amaisd.bonfirehub.com/portal.

Scope of work and Estimated Budget: Furnishing of all coordination, labor, superintendence, materials, tools, cranes, equipment and sources necessary for the complete installation or modification of the Following: Re-roof three schools which includes tear off, upgrades to insulation, and new roof coating;

and replace various HVAC on three schools which includes upgrades to plumbing, electrical, control

1 The terms “Contractor” refers to all persons or entities submitting a Proposal in response to the District’s CSP and this term is used interchangeably with the terms “Proposer,” “Vendor” and “Offeror” throughout CSP, depending on the context.

SECTION 00 10 00 NOTICE OF REQUEST FOR CSPs

Roofing & HVAC Replacement – De Zavala, Mesa Verde, & Humphrey’s Highland

NOTICE OF REQUEST FOR CSPs 001000 - 2 systems and Test & Balancing. Complete scope is shown on the attached drawings. The estimated budget for all work is $8.6 million dollars ($8,553,244.00) including contingency. The estimated project final completion date for all work is August 15, 2026

SECTION 00 20 00 INSTRUCTIONS FOR PROCUREMENT

Roofing & HVAC Replacement – De Zavala, Mesa Verde, & Humphrey’s Highland

INSTRUCTIONS FOR PROCUREMENT

002000 - 1

1. PROPOSER’S REPRESENTATIONS

A. The Proposer by submitting a Proposal represents that:

(1) Proposer has read and understands the Contract Documents and the Proposal is made in accordance therewith. YOU ARE ADVISED TO READ THE CONTRACT DOCUMENTS, INCLUDING ALL GENERAL CONDITIONS AND SPECIAL CONDITIONS AND AMENDMENTS

THERETO (collectively the “Contract Documents”).

(2) The Proposer has considered this project in relation to other work that has been bid or that may currently be under construction at the same site.

(3) The Proposer has visited the site, become familiar with local conditions under which the work is to be performed, and has correlated the Proposer’s personal observations with the requirements of the CSP and the Contract Documents.

(4) The Proposal is based on the materials, equipment and systems required by the Contract Documents without exception.

(5) Submission of a Proposal indicates Proposer’s acceptance of the evaluation technique and Proposer’s recognition that some subjective judgments must be made by AISD during the assigning of points.

(6) The AISD Procurement Representative shall be the single point of contact for Proposers with the District. Proposers and/or their agents shall undertake no activity, action, or contact to promote or advertise their responses to the AISD Board of Trustees or any other AISD employee. Violation of this provision will be grounds for disqualification of the Proposer.

2. EXAMINATION OF SITE

A. Proposers shall carefully examine the documents, including addenda and amendments, and the construction site to obtain firsthand knowledge of the existing conditions. Contractors will not be given extra payment for conditions that can be determined by examining the site and documents.

B. PRE-PROPOSAL CONFERENCE AND TOURS OF EXISTING BUILDING

See Notice of Request for Competitive Sealed Proposals for the pre-proposal meeting time and date. All sites may be inspected at the conclusion of pre-proposal meeting. Contractors will check in at the Principal’s main office when visiting the campuses.

Additional site visits can be accommodated if contractor schedules at least 24 hours in advance by contacting either Steve Scott at 806-326-1520 or email to steven.scott@amaisd.org or Justin Donnell at 806-326-1523 or email to justin.donnell@amaisd.org or Brandon Brown at 806-326-1534 or email to brandon.brown@amaisd.org. Do not rely on email only for appointment. Please be diligent in establishing a meeting time. It is the Proposer’s responsibility. Any questions

Verde, & Humphrey’s Highland

002000 - 2 asked and answered on these site meetings will not be official answers until asked in writing and answered in writing by AISD on the Bonfire portal.

3. PROPOSAL PROCEDURE TO BE CONSIDERED, PROPOSALS MUST COMPLY WITH THESE

INSTRUCTIONS TO PROPOSERS.

A. Proposals must be submitted on a form identical to that furnished in the Proposal Forms.

Proposals may be submitted electronically online to https://amaisd.bonfirehub.com/portal or three (3) hard copies of Proposal documents must be received by the District at the address noted in the Notice of Request for Competitive Sealed Proposals. Proposal are due by the date and time indicated in the Notice of Request for Competitive Sealed Proposals, regardless of submitted electronically or hardcopy. Proposals not submitted on or before the Deadline will be returned unopened. Failure to upload the Proposal or ensure the District’s physical receipt by the Deadline shall result in the Proposal NOT being considered.

FAXED OR E-MAILED PROPOSALS SHALL NOT BE CONSIDERED.

B. All blanks on the Proposal form shall be filled in by typewriter or manually in ink. Any interlineation, alteration or erasure must be initialed by the signer of the Proposal.

C. Where sums are expressed in both words and figures, the amount written in words shall govern if any discrepancy exists between the two.

D. All requested alternates shall be bid.

E. Each copy of the Proposal shall bear the legal name of the Proposer and be signed by a person legally authorized to bind the Proposer to contract.

F. All Proposals must include the documents listed in the Project Forms section. Completed Questionnaires and accompanying information must be typed or copied on letter-size (8- 1/2” x 11”) paper. To facilitate review by AISD, responses and accompanying information should be divided by tabs.

G. A Proposal guarantee in the form of a cashier’s check, certified check or bid bond, payable to Amarillo ISD, in the amount of 5% of the largest possible total for the Proposal amount submitted, must accompany each Proposal. For Proposals submitted electronically, the original Proposal guarantee must be kept by the contractor, and made available upon request by AISD. A scanned copy of the proposal guarantee must be submitted with contractor’s electronic proposal.

The Attorney-in-Fact who executes the Proposal guarantee (bid bond) on behalf of the surety shall affix to the bond a certified and current copy of his Power-of-Attorney.

H. Proposals may be modified prior to the designated Deadline for receipt of the Proposal.

Modifications must be delivered to required proposal delivery address as outlined in the Notice of Request for Competitive Sealed Proposals or submitted online to www.publicpurchase.com prior to the Deadline for receipt of Proposals.

Verde, & Humphrey’s Highland

002000 - 3

I. Each Proposer agrees in submitting his Proposal that no modifications, withdrawals or cancellations may be made by the Proposer during the one-hundred and twenty (120) days following the time and date designated for receipt and opening of Proposals.

J. Proposals shall be opened at the Deadline stated above. Any Proposals received after that time shall not be considered and will be returned unopened. Proposals will be read aloud publicly to identify the names of the Offeror, and the Proposal amount. Other contents of the Proposals will be afforded security sufficient to preclude disclosure of the contents of the Proposal prior to award. Within 15 days after the date of opening the Proposals, AISD will evaluate and rank each Proposal with respect to the selection criteria and weights contained in this CSP. After opening and ranking, an award may be made on the basis of the Proposals initially submitted, without discussion, clarification or modification, or, AISD may discuss with the selected Offeror scope, cost reduction and other elements of the Proposal.

If AISD determines that it is unable to reach a contract satisfactory to AISD with the selected Offeror, then AISD will terminate discussions with the selected Offeror and proceed to the next Offeror in order of selection ranking until a contract is reached or AISD has rejected all Proposals. AISD may not disclose any information derived from the Proposals submitted from competing offers in conducting such discussions. AISD reserves the right to award a Contract for all or any portion of the requirements proposed by reason of this request, award multiple Contracts, or to reject any and all Proposals if deemed to be in the best interests of AISD and to re-solicit Proposals, or to reject any and all Proposals and to temporarily or permanently abandon the procurement. If AISD awards a contract, it will award the contract to the Offeror or Offerors whose Proposal(s) is the most advantageous to AISD and offers the best value, considering price and the evaluation factors set forth in this CSP, in accordance with Texas Government Code Chapter 2269, Subchapter D.

K. WAIVER OF CLAIMS: BY TENDERING A PROPOSAL IN RESPONSE TO THE DISTRICT’S CSP,

THE CONTRACTOR ACKNOWLEDGES THAT IT HAS READ AND FULLY UNDERSTANDS THE

REQUIREMENTS FOR SUBMITTING A PROPOSAL, AND THE PROCESS USED BY THE DISTRICT

FOR SELECTING A CONTRACTOR. BY SUBMITTING A PROPOSAL, THE CONTRACTOR FULLY,

VOLUNTARILY AND UNDERSTANDINGLY WAIVES AND RELEASES ANY AND ALL CLAIMS

AGAINST DISTRICT AND ITS TRUSTEES, OFFICERS, AGENTS AND/OR EMPLOYEES THAT

COULD ARISE OUT OF THE ADMINISTRATION, EVALUATION, OR RECOMMENDATION OF

ANY PROPOSAL SUBMITTED IN RESPONSE TO THE DISTRICT’S CSP. THE DISTRICT

4. EVALUATION/SELECTION OF PROPOSALS

A. Pursuant to Texas Government Code §2269.053, the Amarillo ISD Board of Trustees has delegated to the District’s construction & maintenance evaluation committee (the “Committee”) the authority to evaluate all Proposals, based on criteria and weights established by the Board and set forth in this CSP, recommend to the Board the contractor it believes provides the best value to the District, and negotiate the terms of an agreement with the recommended contractor. The Board may accept such Committee’s recommendation or may rank contractors as it deems fit. It is further reserved for the Board to approve the Agreement with the selected contractor.

B. Per Section 44.043 of the Education Code, (b) notwithstanding any other provision of this chapter, a school district:

Verde, & Humphrey’s Highland

002000 - 4

1) May not consider whether a vendor is a member of or has another relationship with any organizations; and

2) Shall ensure that its Proposal specifications do not deny or diminish the right of a person to work because of the person’s membership or other relationship status with respect to any organization.

C. The District intends to base the selection on the Proposals submitted but reserves the right to request additional information and/or conduct Board interviews. Interviews, if conducted, will be at a Board of Trustees meeting. It is anticipated any interview will be 15 minutes, with 10 minutes for each contractor’s presentation and remaining time for questions and discussion.

D. The following criteria and weights will be considered when evaluating the award of a contract:

Criteria

Weights

(Maximum Score)

Price 50

Past Relationships (with the District or, in the absence of a past relationship with the District, validated references or confirmed experiences with prior clients) 15

Offeror's experience on commercial and/or public entity projects of similar size, type, and complexity 8

Offeror's proposed personnel (onsite management designee) 10

Offeror's safety record 5

Ethical and professional behavior during CSP process 2

Customer Satisfaction Score 10

Total Points 100

SECTION 00 40 00 PROCUREMENT FORMS AND SUPPLEMENTS

Verde, & Humphrey’s Highland

PROCUREMENT FORMS AND SUPPLEMENTS

004000 - 0

AVAILABLE INFORMATION

1. SUMMARY OF WORK

A. Project name is: “Roofing & HVAC Replacement – De Zavala, Mesa Verde & Humphrey’s

Highland”

B. Description of Work:

Re-roof three schools which includes tear off, upgrades to insulation, and new roof coating;

and replace various HVAC on three schools which includes upgrades to plumbing, electrical, control systems and Test & Balancing. Complete scope is shown on the attached drawings.

The estimated budget for all work is $8.6 million dollars ($8,553,244.00) including contingency. The estimated project final completion date for all work is August 15, 2026

2. ALTERNATES

There are no alternates.

SECTION 00 40 00 PROCUREMENT FORMS AND SUPPLEMENTS

Verde, & Humphrey’s Highland

004000 - 0

The following is a list of forms required to be submitted with your proposal response. Please submit your proposal response in the order listed herein:

1. Competitive Sealed Proposal Form (attached)

2. Proposal Bid Guarantee (no form in this section, submit as outlined in the Instructions for

Procurement.

3. AISD Construction Proposal Questionnaire (attached)

4. Provide NCCI Workers Compensation form with EMR Rate at time of the response to this solicitation. (No form included herein, use form provided by insurance company.)

5. Non-Collusive Bidding Certification (attached)

6. AISDP 0007 – Felony Conviction Form (attached)

7. AISDP 0008 – Background Check Certification (attached)

8. AISDP 0009 – Required Contractor Certifications (attached)

9. AISDP 0010 – Resident Bidder Form (attached)

10. Conflict of Interest Questionnaire (attached)

SECTION 00 50 00 CONTRACTING FORMS AND SUPPLEMENTS

Verde, & Humphrey’s Highland

CONTRACTING FORMS AND SUPPLEMENTS

005000 - 1

CONTRACTING FORMS AND SUPPLEMENTS

The agreement for the work will be written on the AIA Document A101, Standard Form of Agreement Between Owner and Contractor, where the basis of payment is a stipulated sum, 2017 Edition, as amended by AISD, and the AIA A201, General Conditions of the Contract for Construction, 2017 Edition, as amended by AISD. Proposers are encouraged to review these Documents as the District expects the selected contractor to execute such Contract Documents with no changes or additions. Payment and Performance Bonds and Insurance Certificate, as described in the Contract Documents, will be required before notice to proceed being issued by the District. Any contract supplements are also listed and attached herein.

Attached Contract Forms:

1. Draft AIA A101 – 2017, Standard Form of Agreement Between Owner and Contractor

2. Draft AIA A101 Exhibit A – 2017, Insurance and Bonds

3. Draft AIA A201 – 2017, General Conditions of the Contract for Construction

4. Sample Payment and Performance Bonds

CONTRACT SUPPLEMENTS

5. AISDP – 0001 – Access to AISD Property (Additional Onsite Terms and Conditions)

6. Required Minimum Wage Rate Schedule – AISDP-0020 – April 2020 Wage AISD Wage Schedule

Note, these forms are not required to be submitted with the initial proposal, but will be required to be submitted, followed, or executed upon the award by the selected contractor.

SECTION 00 60 00 PROJECT FORMS

Verde, & Humphrey’s Highland

PROJECT FORMS

006000 - 1

PROJECT FORMS

The following project forms will be used in performance of the construction job. All forms may not be attached herein, but are the required forms to be used. Any form listed in the executed AIA contract documents not listed herein shall also be a required project form.

1. AIA Document G702, Application and Certificate for Payment

2. AIA Document G703, Continuation Sheet

3. AIA Document G701, Change Order

4. AIA Document G704, Certificate of Substantial Completion

5. AIA Document G706, Contractor’s Affidavit of Payment of Debts and Claims

6. AIA Document G707, Consent of Surety to Final Payment.

7. Project Warranty for General Contractors

8. Special Warranty for Subcontractors

SECTION 00 90 00 REVISIONS, CLARIFICATIONS, AND MODIFICATIONS

Verde, & Humphrey’s Highland

REVISIONS, CLARIFICATIONS, AND MODIFICATIONS

009000 - 1

Index No.

Page No.

Issue No.

AISDP-0001

AMARILLO INDEPDENDENT SCHOOL DISTRICT

ADDITIONAL TERMS AND CONDITIONS

FOR

ACCESS TO AMARILLO INDEPENDENT SCHOOL DISTRICT PROPERTY

(FOR ONSITE SERVICES)

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

ISSUE HISTORY

Issue Date Pages Affected Comments 001 09/10/2020 All First Issue of AISDP-0001 002 01/11/2021 3, Exhibit E Updated Access to AISD Property (a)(2) to include information on using District background check procedure, if unable to get FACT account. Added

Exhibit E 003 01/25/2021 Exhibit E Updated Exhibit E Background Check Procedure 004 02/04/2021 Exhibit A Replaced background check certification form with updated form.

005 03/09/2021 Exhibit D Replaced badge upload form with updated form.

006 10/26/2022 3, Exhibit E New requirements and procedure for background checks.

TABLE OF CONTENTS

1. ACCESS TO AISD PROPERTY 3

2. CONDUCT OF VENDOR WHILE ON AISD PROPERTY 4

3. SAFETY 5

4. SECURITY 6

5. BADGES 6

6. WORKSITE HOUSEKEEPING REQUIREMENTS 7

7. INSURANCE REQUIREMENTS 7

8. WEAPON, TOBACCO AND E-CIGARETTES USE POLICY 8

9. UTILITIES 8

10. SPECIAL CONDITIONS FOR CONSTRUCTION TYPE WORK 8

11. EXHIBITS 10

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

1. ACCESS TO AISD PROPERTY

(a) Personnel Access. All personnel of the Vendor and its subcontractors who require access to the premises of any AISD property in performance of work under this Agreement will be subject to the safety and security controls set by these terms. Unless otherwise expressly provided in this Agreement, all Vendor personnel engaged in the performance of work under this Agreement on the premises of AISD property, must undergo a background check as prescribed in Texas Education Code Chapter 22 and AISD’s CJA Legal Policy (see policy at the following link: https://pol.tasb.org/Policy/Code/1004?filter=CJA) regarding its “covered employees”. It is the responsibility of the Vendor to ensure any individuals employed or subcontracted under this agreement meet the requirements to work on AISD property as described in Texas Education Code Chapter 22 and AISD’s CJA Legal Policy.

(1) If Vendor is required by Chapter 22 and AISD’s CJA Legal Policy to obtain the information from the Fingerprint-based Applicant Clearinghouse of Texas (FACT), or if the vendor will be on AISD Property without an authorized AISD Employee Escort, then Vendor will be required to allow the District to subscribe to that person’s criminal history record information for as long as the person is employed by Vendor or work is being executed by the Vendor. Before beginning any Work on the Project, Vendor will provide AISD written certification, on a form provided by AISD (Exhibit A), to AISD that Vendor has complied with the statutory requirements as of that date and vendor shall follow the procedure to allow all their employees and subcontracted employees to be background checked as outlined in Exhibit E. Vendor shall assume all expenses associated with obtaining criminal history record information through the FACT system. Vendor shall also be responsible to ensure all subcontractors comply with the same requirements.

Vendor shall have the following two options for employees of subcontractors.

a. Vendor shall provide AISD written certification from all subcontractors, on a form provided by AISD (Exhibit A), that Vendor’s subcontractors have complied with the statutory requirements as of that date and have performed background checks through the FACT system. Or,

b. Vendor shall coordinate running background checks of all employees of subcontractors through the District’s background check FACT account and be responsible for those results

Should AISD rule that a Vendor or Vendor’s subcontractor has certified incorrectly, a new Certification will be signed and returned to AISD and all provisions related to Chapter 22 and CJA Legal shall be followed.

(2) The vendor shall utilize AISD’s background check system with FACT. The procedure and required forms can be seen in Exhibit E.

(b) Acceptance of Personnel. Vendor shall withdraw and replace any individual, including Vendor or subcontractor employee assigned to work hereunder who, in the judgment of AISD, is not qualified or desirable for such purpose. Requests for withdrawal or replacement may include, but are not limited to:

https://pol.tasb.org/Policy/Code/1004?filter=CJA

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

(1) Inappropriate behavior towards students, staff or the public.

(2) Security concerns towards, students, staff or the public.

(3) Safety concerns in performance of work, or towards, students, staff or the public.

(4) Violating AISD’s Conduct on School Premises policy

(5) Damage to AISD property with or without notification

(6) Any unlawful acts while on AISD property

(7) All Vendor personnel may be removed if Vendor has not submitted adequate proof of required insurance coverage. See Section 7 for more information.

2. CONDUCT OF VENDOR WHILE ON AISD PROPERTY

(a) The following personnel standards shall apply to all Vendor’s personnel assigned to AISD premises. The Vendor shall employ only orderly and competent workers, skilled in the performance of the services. The Vendor, its employees, subcontractors, and subcontractor’s employees may not use or possess any firearms, alcoholic or other intoxicating beverages, tobacco, products, illegal drugs or controlled substances while on the job or on AISD’s property, nor may such workers be intoxicated, or under the influence of alcohol or drugs on the project. See Board Policy GKA regarding conduct on school premises at the following link: https://pol.tasb.org/Policy/Code/1004?filter=GKA. The use of profanity on school property will not be tolerated.

(b) Contractor’s personnel assigned to the project should present a positive appearance that reflects good personal grooming habits.

(c) All personnel of Vendor and its subcontractors must comply with lockdowns, lockouts, fire drills or any other emergency situation as directed by the Principal of the school, or designated person of the site at which work is being performed. Definitions and required actions for these events are below:

(1) Lock Out - No one can leave or enter the school. You are free to walk in the hallways of a school but cannot exit the school until the Public Announcement has lifted the Lock Out. Any workers outside the building must be instructed to go to the construction trailer until the Lock Out has been lifted.

(2) Lock Down - You are no longer free to walk in the hallway. You must be in a room behind a closed door. No workers are allowed to be working on the exterior of the property. Any workers outside the building must be instructed to go to the construction trailer until the Lock Out has been lifted.

(3) Fire Drills - All personnel must exit the building during a Fire Drill.

(d) Unless prior arrangements have been made with AISD, there will be no use of student restrooms under any circumstance. All personnel of vendor and its subcontractors shall never enter a student restroom. The only time this provision may be waived, is in the event the restroom has been closed to the student population. Otherwise, Vendor’s personnel is only permitted to use a restroom designated for staff. It will be the responsibility of the vendor to check with campus or district staff to identify the difference between student and staff restroom at that campus.

https://pol.tasb.org/Policy/Code/1004?filter=GKA

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

(e) Unless prior arrangements have been made with AISD do not use AISD equipment, cleaning supplies, dumpsters or neighboring dumpsters for trash created in performance of this agreement. The only exception to this will be using AISD fire extinguishers and an automated external defibrillator (“AED”) in the event of an emergency.

(f) No radios, “jam boxes”, cell phone music, ear buds etc. will be allowed onsite while performing services. This does not include radio/walkie-talkies used for communication purposes only.

(g) Personnel of Vendor and its subcontractors are to have no contact with students.

(1) When required by AISD, Vendor shall develop a Security Plan that will specify policies and procedures to limit all personnel of Vendor and its subcontractors’ contact with students.

(2) If a Security Plan is required by AISD, Vendor shall train all personnel of Vendor and subcontractors on its security plan and provide a list of all employees that will be onsite with acknowledgement they have gone through Vendor’s training.

(h) Personnel of Vendor and its subcontractors, are required to wear a badge at all times. See Section 5 below for further details.

(i) Personnel of Vendor and its subcontractors, may not enter any Secure Testing Storage Room, as designated with a red sign, at any time.

(j) No work creating a disturbance shall be allowed to be performed on State testing or make-up days. A copy of the school calendar can be found at the AISD website, www.amaisd.org.

(k) AISD may stop work or require adjustments to work schedules for any AISD event deemed necessary.

(l) Unless prior arrangements have been made with AISD, Vendor should provide all equipment in performance of their work. AISD will not allow Vendor to operate AISD-owned equipment.

3. SAFETY

(a) The Vendor shall be responsible for initiating, maintaining and supervising all safety precautions and related programs in connection with the project. Vendor will comply with all applicable federal, state, and local drug and alcohol related laws and regulations (e.g., Department of Transportation regulations, Department of Defense Drug-Free Workforce Policy, Drug-Free Workplace Act of 1988, OSHA requirements, MSDS requirements, etc.).

(b) The safety of building and site occupants, Personnel of Vendor and subcontractors shall be monitored by Vendor at all times.

(c) It is the responsibility of the Vendor to implement their safety protocols and comply with all safety requirements (OSHA requirements, MSDS requirements, etc.) at all times.

(d) The Vendor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to all personnel and individuals on AISD’s premises who may be affected by the work, all materials and equipment (whether in storage on or off the site, under the care, custody or control of the Vendor or any subcontractors), and other property at the site or adjacent thereto, including but not limited to other buildings, fencing, trees, shrubs, lawns, walks, athletic fields, facilities and tracks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of the work.

http://www.amaisd.org/

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

(e) It is the responsibility of the Vendor to implement their safety protocol in the event of an emergency with their own personnel or subcontractor’s personnel.

(f) In the event of an emergency during normal school hours, Vendor must immediately seek emergency assistance by contacting 911, and then as soon as safe to do so, the Principal or AISD designee.

(g) In the event of an emergency after normal school hours Vendor must immediately seek emergency assistance by contacting 911, and then contact AISD’s 24-hour emergency number, (806) 678-0186, to notify the District.

(h) Fire protection – Fire extinguishers are available in buildings for emergency use. Vendor is required to furnish fire extinguishers as required for completion of Vendor’s safe completion of the scope of work.

(i) Asbestos. Nothing stated or implied in the Agreement specifications is to be interpreted as requiring or permitting the use of any asbestos-containing material of any kind. In accordance with the Asbestos Hazard Emergency Response Act (AHERA), AISD is informing the Vendor that asbestos containing building material (ACBM) has been identified in various district-owned buildings. For the protection of all students, employees, and workers, all Vendors, prior to work being performed within AISD buildings, shall assign a representative to either review the asbestos management plan located in the administration office of the campus, or contact AISD’s Asbestos Designated Person, to verify if any ACBM is present in the projected work area. Contact the AISD Maintenance Department for contact information of the Asbestos Designated Person.

4. SECURITY

(a) Unless other arrangements are made, all personnel of Vendor and its subcontractors are required to check in at the office of the property in which work is being performed. Check-in will be required every day that onsite work is occurring. At the end of the day, Vendor shall check out with the office as well.

(b) Doors and windows shall be secured at all times. At the end of a work shift, it is the Vendor’s responsibility to ensure doors and windows are secured.

(c) Should the Vendor fail to secure AISD buildings, and AISD property is damaged or stolen, the Vendor may be required to replace or repair property at Vendor’s own expense.

5. BADGES

(a) Personnel of Vendor and its subcontractors, are required to wear a badge at all times. A badge must be worn in a manner that allows it to be visible at any time.

(b) For all onsite services other than Construction, Vendor will be required to fill out a badge request form for each worker requiring a badge, and pickup badges for all personnel of the Vendor and its subcontractor at the AISD Maintenance Office, 905 E. Street, Amarillo, TX 79107. Pre-arrangements are mandatory. See Exhibit B for AISD Contractor Badge Request form. Depending on the length of the Agreement, Vendor may be issued either a temporary paper badge, or a long-term plastic badge.

(c) For Construction services, Vendor will be required to coordinate badging for its project team and all subcontractors. Vendor shall coordinate this with their designated AISD representative.

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

(d) Identification badges are considered AISD property and must be returned immediately to AISD upon request of AISD, termination of employment or upon job completion. Failure to return badges may result in delay of project close-out.

6. WORKSITE HOUSEKEEPING REQUIREMENTS

(a) All work areas are to be kept clean at all times. The Vendor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by operations under the agreement and shall, not less than two times each week, clean up by removing rubbish, including old and surplus materials. At the completion of the work, the Vendor shall remove all waste materials and rubbish from District property as well as tools, construction equipment, machinery and surplus materials. Surplus and waste materials removed from the site of the Work shall be disposed of at locations satisfactory to AISD. Vendor shall clean, sweep, mop, brush and polish, as appropriate, the interior of the improvements or project area(s), including but not limited to, any floors, carpeting, ducts, fixtures, and ventilation units operated during construction. Vendor shall clean exterior gutters, drainage, walkways, driveways and roofs of debris, as appropriate.

(b) Work sites will be inspected on a regular basis and may be shut down as directed by the AISD designated representative.

(c) The Vendor’s Project Superintendent is required to check work site and storage areas at the end of each work day to verify that no foreign objects are lying about or materials are not placed in the designated areas and take corrective actions for non-compliance.

(d) The Vendor is responsible to keep all work sites clean of all foreign debris and objects at all times.

(e) The Vendor is responsible for all scheduled pickups and removals of debris / trash / etc.

(f) The delivery of material, and or delivery and removal of dumpsters or haul trucks will be

PROHIBITED during the following hours:

(1) During Student Drop Off and School Start Time, Typically 7:30 AM – 8:30 AM Central Time

(2) During Student Pickup and School End Time, Typically 3:00 PM – 4:30 PM Central Time

(3) Any other time that an AISD designee prohibits delivery or removal to occur due to site special events or other AISD events.

(g) Any work being performed around a finished product or property is required to be protected at all times to prevent any damage. Protection is required of all adjacent areas where the work is being performed. The Vendor is required to clean the work sites at the end of each day for the duration of the Project to prevent damage to walls, structure, façade, property, HVAC operations, Life Safety operations, etc.

7. INSURANCE REQUIREMENTS

(a) General. Unless specified elsewhere in this Agreement, Vendor, at its own expense, must provide and maintain during the entire performance of this Agreement the minimum insurance limits as stated in Exhibit C, attached hereto and titled Insurance Requirements.

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

(b) Certificates. Before beginning onsite work under this Agreement, Vendor must submit to the AISD Designated Representative, a certificate of liability insurance (former ACORD form 25 or equivalent compliant with applicable state laws) certifying that the required insurance has been obtained. All insurers on the certificate must have an A.M. Best Company Financial rating of “A-VII” or higher. The certificate must:

(1) Identify AISD as the certificate holder,

(2) State that AISD has been added as Additional Insured on all liability policies (except for workers’ compensation or professional errors & omissions insurance).

(c) Replacement certificates. Vendor must submit a replacement certificate if a required policy expires before work is complete.

(d) Non-compliance. AISD has no duty to advise Vendor in the event Vendor’s insurance does not comply with the requirements of this Agreement. If Vendor fails to procure and maintain all the insurance coverage required by this clause, Vendor must indemnify and hold harmless AISD from and against all claims demands, costs, charges and expenses that would have been covered by such insurance had Vendor complied with its obligations herein.

8. WEAPON, TOBACCO AND E-CIGARETTES USE POLICY

(a) The AISD School Board, has implemented a policy in regards to weapons and smoking. AISD Board Policy GKA (LOCAL) shall be adhered to by the Vendor in execution of this Agreement.

Available online at: https://pol.tasb.org/Policy/Code/1004?filter=GKA

9. UTILITIES

(a) In the event of an emergency utility shutdown or event, Vendor shall protect property and seek emergency assistance by contacting 911 (if necessary), then contact the AISD 24-hour emergency number (806) 678-0186 to notify the District, and lastly notify the site Principal or AISD designee.

(b) To schedule utility outages, notify and coordinate with AISD Maintenance at (806) 326-1502.

(c) It is the responsibility of the Vendor to request records from AISD and identify, mark, and protect all utilities in or around the work site. This includes, but is not limited to, coordinating Texas 8-1-1 Dig-Tess, making a reasonable attempt to locate and mark utilities from AISD records, and take precautions when digging in case any utilities are damaged.

(d) In the event a utility is damaged, work will stop immediately, the site should be secured and left in a safe state, and the AISD Maintenance Department shall be notified at (806) 326- 1502.

10. SPECIAL CONDITIONS FOR CONSTRUCTION TYPE WORK

(a) AISD will determine when onsite work is considered Construction work and, if so, when and which of the following special conditions will apply.

(1) PRECONSTRUCTION CONFERENCE – Prior to occupation of the site by personnel of the

Vendor and its subcontractors, Vendor and AISD will hold a preconstruction conference.

(2) Designated parking for all personnel of Vendor and subcontractors will be established with approval of the District and enforced by the Vendor.

https://pol.tasb.org/Policy/Code/1004?filter=GKA

Issue No.

Access to Amarillo Independent School District (AISD) Property

AISDP-0001

(3) Demolition schedules must be reviewed and approved by AISD. It is the intent of AISD for loud or distracting demolition to occur after 4:00 PM Central Time, not during the regular school schedule when students are present, unless previous arrangements have been made.

(4) Vendors shall notify AISD if any items need to be delivered as salvage. These items will be delivered by Vendor to a location as directed by AISD.

(5) Vendor shall maintain construction fences and barricades for student and staff safety, security, and appearance.

(6) Personnel of Vendor and subcontractors are to check in at the construction job-site trailer or designated area.

(7) Personnel of Vendor and subcontractors are required to wear neon green, yellow or orange shirts. If wearing coats or jackets, a safety vest must be worn over coats.

(8) Vendor must keep an attendance record of site visitors.

(9) A visitor badge can be issued for one-time visitors, however, Vendor must keep attendance records of the site visit.

(10) If approved by AISD, AISD may provide a laptop computer to the Vendor, with the necessary application for creating an Identification Badge for each worker based on an information form completed by the worker. See attached Exhibit B for AISD Contractor Badge Request form and Exhibit D for the Badge Upload Form.

a. If the Vendor is issued a laptop to issue construction badges, the Construction Project Team members will have a different badge than personnel of any subcontractor.

(11) Upon agreed upon intervals, Vendor shall provide to the AISD Designated Representative an updated list of all ongoing personnel of the Vendor and subcontractors that are working onsite, with acknowledgement that they have completed the required FACT background check with no disqualifying offenses, and that they have been trained on Vendor’s security plan (See Section 2. e.).

(12) No activity creating a disturbance shall be allowed to be performed on State testing or makeup days. A copy of the school calendar can be found at the AISD website, www.amaisd.org.

(13) AISD may stop work or require adjustments to work schedules for any AISD event deemed necessary.

http://www.amaisd.org/

2025-26 Amarillo ISD District Testing Calendar as of August 12, 2025.

Contact Crystal Glover at 326-2808 for more information.

V2 Page 1

2025 – 2026 District Testing Calendar Amarillo Independent School District

State Mandated Testing

Test Dates STAAR Report Date(s)*

Dec 4 (Thu) English I

Assessment Results: Jan 7, 2026 Reports for Data Verification: Jan 15, 2026 Final Reports for Accountability: Mar 23, 2026

Dec 9 (Tue) Algebra I & US History

Dec 10 (Wed) English II

Dec 11 (Thu) Biology

Dec 12 (Fri) Make-up sessions for all December EOC tests must be completed by the end of this day.

Testing Window NAEP (selected campuses only)

Late Jan–Late Mar G4&8 Math, G4&8 Reading, G8 Civics, G8 US History

Selected Campuses: Austin, de Zavala, H. Highland

Testing Window STAAR Stand-Alone Field Test (selected campuses only)

Feb 2 – 6 G3-8 RLA, English I, English II

Selected Campuses: Notifications will be sent to selected campuses

Testing Window TELPAS Report Date(s)*

Testing Dates:

Feb 17–Mar 13

Makeups through Mar 27

TELPAS: GK-12 Listening, Speaking, Reading, and Writing

Assessment Results: May 20, 2026 Reports for Data Verification: Jun 2, 2026 Final Reports for Accountability: Jul 20, 2026

Testing Window TELPAS Alternate

Feb 17–Mar 27 TELPAS Alternate: G2-12 Listening, Speaking, Reading, and Writing

Assessment Results: Apr 7, 2026 Reports for Data Verification: Apr 22, 2026 Final Reports for Accountability: May 13, 2026

Testing Window STAAR Alternate 2 Report Date(s)*

Preview Window Opens:

March 2, 2026

Test administrators may only preview (not administer) the assessments two weeks prior to the opening of the assessment window.

Assessment may be previewed anytime during the assessment window.

Assessment Results: Jun 9, 2026 Reports for Data Verification: Jun 22, 2026 Final Reports for Accountability: Jul 24, 2026

Assessment Window:

Mar 16 – Apr 17

STAAR Alternate 2: G3-8 and EOC

2025-26 Amarillo ISD District Testing Calendar as of August 12, 2025.

Contact Crystal Glover at 326-2808 for more information.

V2 Page 2

Test Dates STAAR RLA Report Date(s)*

Apr 7 (Tue) English I EOC

Grades 3–8 Assessments:

Assessment Results: May 29, 2026 Reports for Data Verification: Jun 11, 2026 Final Reports for Accountability: Jul 28, 2026

EOC Assessments:

Assessment Results: May 22, 2026 Reports for Data Verification: Jun 5, 2026 Final Reports for Accountability: Jul 14, 2026

Apr 8 (Wed) & Apr 9 (Thu)

Elementary RLA

Apr 9 (Thu) Middle School RLA (including de Zavala 5th grade) English II EOC

Apr 17 (Fri) Make-up sessions for all RLA, English I & II tests must be completed by the end of this day.

Test Dates STAAR Science/S Studies

Apr 14 (Tue) Biology EOC

Apr 15 (Wed) Elementary Science

Apr 16 (Thu) US History EOC MS Social Studies

Apr 21 (Tue) MS Science (including de Zavala 5th grade)

Apr 24 (Fri) Make-up sessions for all Science/Biology and S Studies/ US History tests must be completed by the end of this day.

Test Dates STAAR Math

Apr 21 (Tue) Algebra I EOC (high schools)

Apr 22 (Wed) & Apr 23 (Thu)

Elementary Math

Apr 23 (Thu) Middle School Math/Algebra I (including de Zavala 5th grade)

May 1 (Fri) Make-up sessions for all Math/Algebra I tests must be completed by the end of this day.

Testing Window STAAR Report Date(s)*

June 16 - 19

EOC tests – English I & II, Algebra I, Biology, US History

Assessment Results: Jul 21, 2026 Reports for Data Verification: Jul 29, 2026 Final Reports for Accountability: Aug 28, 2026

Contact High Schools for exact dates and times

District Testing

Six Weeks Tests

1st Six Weeks September 22 – 26 4th Six Weeks February 9 – 12

2nd Six Weeks November 3 – 7 5th Six Weeks March 30 – April 2

3rd Six Weeks December 15 – 19 6th Six Weeks May 18 – 22

College Preparatory Testing

Test Grade(s) Date(s) Test Grade(s) Date(s)

PSAT 8 October TSI 11 varies by campus

PSAT/NMSQT 10 & 11 October 22 Advanced Placement 9 - 12 May 4 - May 15

SAT 11 March 4

AMARILLO INDEPENDENT SCHOOL DISTRICT PROJECT NO.25-1217-49

AMARILLO, TX

TABLE OF CONTENTS 00 01 10 - 1

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

26 63 – Change Order Procedures 32 33 – Photographic Documentation 33 00 – Submittal and Substitutions 77 00 –Project Closeout

DIVISION 06 – CARPENTRY

10 53 – Miscellaneous Carpentry

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

01 50.19 Membrane Re-Roofing Preparation

22 16 – Roof Board Insulation 41 00 – Metal Roof System 52 10 – Modified Asphalt Bituminous Membrane Roofing 62 00 – Sheet Metal and Miscellaneous Accessories 62 13 – Gutters and Downspouts 72 00 – Roof Accessories 92 00 – Sealants and Caulking

END OF SECTION 00 01 10

CHANGE ORDER PROCEDURES 01 26 63 - 1

SECTION 01 26 63

CHANGE ORDER PROCEDURES

PART 1 – GENERAL

1.01 REQUIREMENTS INCLUDED

A. Procedures for processing Change Orders.

1.02 SUBMITTALS

A. Submit name of the individual authorized to accept changes, and to be responsible for informing others in contractor's employ of changes in the work.

B. Change Order Forms: AIA G701

1.03 DOCUMENTATION OF CHANGE IN CONTRACT SUM AND CONTRACT TIME

A. Maintain detailed records of work done on a time and material basis.

1. Provide full information required for evaluation of proposed changes, and to substantiate costs of changes in the work.

B. Document each quotation for a change in costs or time with sufficient data to allow evaluation of the quotation.

C. Provide data necessary to support computations:

1. Quantities of products, labor, and equipment.

2. Insurance and bonds.

3. Labor burden for labor on a change will be established at 46% maximum allowed of labor cost. Labor burden is to include the cost FICA, workers compensation, state and federal unemployment, and health insurance.

4. Justification for any change in contract time.

5. Credit for deletions from contract, similarly documented.

D. Support each claim for additional costs, and for work done on a time and material basis with additional information:

1. Origin and date of claim. Note: Claims for additional cost must be submitted within

10 days of claim to be considered.

2. Dates and times work was performed, and by whom.

3. Time records and wage rates paid.

4. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

1.04 CONSTRUCTION CHANGE AUTHORIZATION

A. Consultant/Owner may issue a directive, signed by the Owner, instructing contractor to proceed with a change in the work, for subsequent inclusion in a Change Order.

CHANGE ORDER PROCEDURES 01 26 63 - 2

B. Directive will describe changes in the work, and will designate method of determining any change in contract sum or contract time.

C. Promptly execute the change in work.

1.05 LUMP SUM CHANGE ORDER

A. Will be based on proposal request and contractor's sum quotation, or contractor's request for Change Order as approved by Consultant/Owner.

B. Contractor's overhead and profit shall not exceed 10% of the lump sum cost including bonds and insurance.

1.06 UNIT PRICE CHANGE ORDER

A. For predetermined unit prices and quantities, Change Order will be executed on a lump sum basis.

B. For unit costs or quantities of units of work that are not predetermined, execute work under a construction change authorization.

1. Changes in contract sum or contract time will be computed as specified for time and material Change Order.

C. Contractor's overhead and profit shall not exceed 10% of the unit price cost including bonds and insurance.

1.07 TIME AND MATERIAL CHANGE ORDER

A. Submit itemized account and supporting data after completion of change.

B. Consultant/Owner will determine the change allowable in contract sum and contract time.

C. Contractor's overhead and profit shall not exceed 10% of the total of the time and material cost including bonds and insurance.

1.08 EXECUTION OF CHANGE ORDERS

A. Consultant/Owner will issue Change Orders for signatures of parties.

1.09 CORRELATION OF CONTRACTOR SUBMITTALS

A. Promptly revise schedule of values and application for payment forms to record each authorized Change Order as a separate line time and adjust the contract sum as shown on the Change Order.

B. Promptly revise progress schedules to reflect any change in contract time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

END OF SECTION 01 26 63

PHOTOGRAPHIC DOCUMENTATION 01 32 33 - 1

SECTION 01 32 33

PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.01 SUMMARY

A. This Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Periodic…