1-08 20 2026 UPS RFP Solicitation Document.pdf

Request for Proposal – UPS (Uninterruptible Power Supply) 08/20/2026 1

METROPOLITAN AIRPORTS COMMISSION

Minneapolis – Saint Paul International Airport

6040 – 28th Avenue South, Minneapolis, MN 55450-2799 Phone (612) 726-8100

REQUEST FOR PROPOSALS

UPS (Uninterruptible Power Supply)

SERVICE, MAINTENANCE AND REPAIR

Date Issued: August 20, 2026

MANDATORY PRE-PROPOSAL MEETING: August 31, 2026

PROPOSALS MUST BE RECEIVED BY:

September 22, 2026

The Metropolitan Airports Commission is an affirmative action employer.

Reliever Airports:

AIRLAKE * ANOKA COUNTY/BLAINE * CRYSTAL * FLYING CLOUD * LAKE ELMO * SAINT PAUL

DOWNTOWN

08/20/2026 2

TABLE OF CONTENTS

1. Introduction: page 03

2. Estimated Project Timeline: page 04

3. RFP Process: page 05

4. Evaluation Matrix Criteria: page 06

5. General Terms and Conditions: page 07

6. Project Specific Terms and Conditions: page 18

7. Maintenance Contract Technical Specifications:

• Part 1 – General: page 43

• Preventative Maintenance and Services Functions: page 52

• Part 2 – Submittals: page 74

8. Response Form: page 75

9. Proposal Form: page 76

10. Price form:

• Scheduled Services: page 77

• Preventative Maintenance Services: page 78

• Repair – Replacement and Batteries: page 79

• Labor and Mileage: page 80

11. Vendor Qualifications Form: page 81

12. References Form: page 83

13. Sub-Contractor Form: page 85

14. Affidavit of non-collusion Form: page 86

08/20/2026 3

INTRODUCTION

The Metropolitan Airports Commission (MAC) was created by the Minnesota State Legislature in 1943 as a public corporation. Its purpose is to promote air navigation and transportation in and through Minnesota, promote the efficient, safe and economical handling of air commerce, assure the inclusion of the state in national and international programs of air transportation and, to those ends, develop the full potentialities of the Twin Cities metropolitan area as an aviation center. It has the responsibility to assure residents minimal environmental impact from air navigation and transportation, promote the overall goals of the state’s environmental policies and minimize the public’s exposure to noise and safety hazards around airports.

MAC owns and operates one of the nation’s largest airport systems. It includes Minneapolis-St. Paul International and six (6) general aviation airports. The MAC’s airports connect the region to the world and showcase Minnesota’s extraordinary culture to millions of passengers from around the globe who arrive or depart through MSP each year. Though a public corporation of the state of Minnesota, the organization is not funded by income or property taxes. Instead, the MAC’s operations are funded by rents and fees generated by users of its airports.

MAC is governed by a board of fifteen commissioners. The Governor of the State of Minnesota appoints eight commissioners from designated districts within the Twin Cities metropolitan area. The Governor also appoints four commissioners from outside the metropolitan area and the board chair. The mayors of St. Paul and Minneapolis have seats on the board with the option to appoint a representative to serve in their place.

More detailed information about MAC can be found at its web site, www.metroairports.org.

http://www.metroairports.org/

08/20/2026 4

ESTIMATED PROJECT TIMELINE

Request for Proposal Issued August 20, 2026 Pre-Proposal Conference August 31, 2026 Vendor Request for Information and Questions Due: September 07, 2026

MAC Addendum Issued: September 11, 2026 Responses Due September 22, 2026 Recommendation for Award November 02, 2026 Commission Approval November 16, 2026 Contract Signed Nov.16, 2026 to February 28, 2027 Project Begins March 01, 2027

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RFP PROCESS

MAC has developed a review and evaluation process as described herein. Each proposal will be evaluated to determine how well it meets the Evaluation Criteria outline in this document.

a. Minimum Requirements: The first step in evaluating the proposal will be to determine if it meets the minimum requirements outlined in this document. Those proposals failing to meet the minimum requirements, including completeness, format and content may be rejected without further evaluation.

b. Verification/Clarification: Verification and substantiation of all information presented in each proposal will be completed during the course of the evaluation process. Proposers may be asked to revise, clarify and/or provide additional information during the proposal review process. These requests will require prompt action by the proposer. MAC is not required to ask for clarification or verification on any part of the proposal response.

c. Evaluation: The proposals not rejected will be evaluated by the Evaluation Team according to the Evaluation Criteria. The Evaluation Team consists of MAC staff and other evaluators as the Commission determines appropriate.

d. Evaluation Matrix and Procedures: MAC intends to award the contract to the proposer MAC believes to be the best for MAC when considering the entire Proposal submitted.

Price will not be the sole determining factor. Rather, MAC will utilize the evaluation matrix criteria described in this document. Points will be assigned based upon the Vendors strengths in those areas as interpreted by the Evaluation Team.

e. Interviews and Demonstrations: If the Evaluation Team deems it necessary, it may select some or all proposals as finalists and conduct product demonstrations and/or oral interviews.

f. Staff Recommendation: The Evaluation Team will make its recommendation for award to the appropriate committee. The recommendation memo is mailed to the committee members approximately one week before the meeting at which the recommendation will be considered. The Commission is not bound by the Evaluation Team or Staff recommendation.

g. Commission Decision: The Commission’s appropriate committee will consider the Evaluation Team’s and MAC Staff’s recommendations and will make their recommendation to the Full Commission. The Full Commission makes the final selection decision. Commission approval allows staff to negotiate a contract with the selected vendor. Any proposer may request to speak at either Committee meeting or at the Full Commission meeting.

h. Award of Contract: MAC will notify the successful proposer the results of the Commission approval and recommendations. Contract language will be reviewed and agreed upon by both parties.

i. Execution of Agreement: MAC may negotiate any changes in the offer deemed in the best interest of MAC. The Proposer must submit the Performance and Payment Bond and Insurance Certificate (as applicable) to MAC before the execution of the Agreement.

Once the bond and insurance certification have been received by MAC and both parties agree to all terms in the agreement, two copies of the contract are created. Both copies of the contract are signed by the Vendor and sent to MAC. MAC will sign both agreements and send one of the originals back to the Vendor for their records.

08/20/2026 6

THE EVALUATION CRITERIA AND WEIGHT TO SCORE PROPOSALS

EVALUATION MATRIX

Proposal will be evaluated according to the criteria listed in the following table

POINTS

Service Approach:

Proposers are required to describe their service plan; list any subcontractors; demonstrate the ability to provide around-the-clock service; and to include any innovative methods or concepts that would be particularly beneficial to the MAC.

In addition, provide a detailed description of all items listed below:

Describe the approach your company would take and your commitment to delivering the services and accomplish the goals of the scope of work and service. Describe your company’s understanding of the Scope of Work.

Describe your proposed service plan in detail including scheduling the Work, providing adequate staff, maintenance services, testing, troubleshooting, repairs and reporting. Describe your plan for providing parts.

Provide examples of the following:

Billing invoice – base bid work and extra services

Monthly/Quarterly/Annual Reports

Preventive Maintenance Report

Schedule: Describe and list any subcontracting your company might do to meet these goals and objectives.

Address your capabilities to provide services including:

Ability to provide trained, experienced electricians 40 hours per week, 52 weeks per year.

Ability to provide an emergency response 24 hours/day 7 days a week, including holidays.

Offer constructive suggestions for clarifying the Scope of Work or more effectively maintaining the UPS Systems.

Personnel:

Proposers are required to describe the number, tenure and titles of personnel that would have contact with MAC.

Also, proposers are required to indicate the number of employees trained and available to provide the required services along with their years of experience in the field and their UPS service experience.

In addition, provide a detailed description of all items listed below:

List the names of your SIDA badge holders.

Indicate the number of employees trained and available to provide the required services.

For each electrician list his or her years of experience in field.

For each electrician list his or her years of experience in UPS installation/maintenance/repair and any training.

Provide information regarding accreditation and or certification your company and electricians have acquired for servicing UPS systems.

Describe the uniform each employee would wear.

Related Work Experience, Vendor Qualifications, References:

Proposers are required to describe their repair and maintenance plan, qualifications of maintenance personnel, mobile repair capabilities, spare parts inventory, ability to repair equipment 24/7/365, and their ability to meet minimum response times outlined in the RFP.

In addition, proposers must fill out and submit the VENDOR QUALIFICATIONS / MINIMUM REQUIREMENTS FORM.

Fee Structure:

Proposers’ financial submissions will be evaluated on the overall initial three-year cost of the service.

Provide a Fee Structure Proposal as a specified rate per projected annual cost for the time period of January 01, 2027, through December 31, 2029.

Maximum Total Points 1,000

08/20/2026 7

GENERAL TERMS AND CONDITIONS

1. Solicitation Inquiries:

Vendors shall promptly notify MAC’s Buyer, Sallie Karels, at:

https://metroairports.bonfirehub.com/portal/?tab=openOpportunities of any ambiguity, inconsistency or error which is discovered upon examination of the solicitation documents no less than seven (7) days prior to the bid due date.

Telephone inquiries or unsolicited visitation by Vendors or their representatives will not be responded to.

2. Competition in Responding:

MAC desires and encourages free and open competition among responsible Vendors. Whenever and wherever possible, MAC specifications, Solicitation terms and conditions are designed to accomplish such competition, consistent with the necessity to satisfy MAC’s needs and the accomplishment of a good economical operation. Any evidence of collusion among Vendors in any form designed to defeat competitive bidding will be reported to appropriate authorities for investigation and appropriate action. Suggestions from Vendors regarding requirements of Solicitation procedures are welcomed and will be given careful consideration.

3. Cost of Response Preparation:

MAC will not reimburse the cost of preparing, presenting, or providing any Response. Responses submitted for consideration should be prepared simply and economically providing adequate information in a straightforward and concise manner.

4. Scope of Work:

Any deviation from this SOW must be clearly indicated by the Vendor, otherwise the Response will be considered to be in strict compliance, and the Vendor will be held responsible therefore. When brand name or manufacturers’ numbers are stated in the specifications, they are intended to establish a standard only and are not restrictive unless the Solicitation states: “No substitute”. Responses will be considered on other makes, models, or brands having comparable quality, style, workmanship and performance characteristics. Alternate Responses must meet or exceed the original specifications.

5. Identification of Offer:

Vendors shall indicate brand name, trademark, catalog number, model, etc., as applicable, on the Response Form covering the product they are offering and

08/20/2026 8 proposing to furnish. If not indicated, it will be considered that the make and model given as a reference will be supplied.

6. Authorized Signature:

The Response must be completed and must be fully and properly executed and signed by an officer or other authorized representative, who shall state his or her title and the name of the firm or business. All lines must be completed.

Proof of authority of the person signing the Response, as described in this paragraph, must be furnished upon request. If the Vendor is a corporation, a secretarial certificate of an excerpt of the corporate minutes showing that the signing officer has authority to contractually obligate the corporation shall be furnished. Where the corporation has designated an attorney-in-fact, the power of attorney shall be furnished. If the Vendor is a partnership, a letter of authorization shall be furnished, signed by one of the general partners. If the Vendor is a proprietor, and the person signing the Response is an individual other than the owner, a letter of authorization signed by the owner shall be furnished.

7. Facsimile, Oral, or E-mail:

Facsimile, oral, e-mail Responses will not be considered unless specifically authorized by MAC in the solicitation.

8. Modification or Withdrawal of Responses:

Responses resulting from this Solicitation may be modified or withdrawn prior to the time set for the opening. After the time is set for the opening, no Response may be modified or withdrawn.

9. Prices:

Prices shall be submitted in United States currency. Responses shall be irrevocable for 120 days following submission deadline date unless otherwise stated in the Solicitation. This will allow time for MAC to review the Responses and initiate a purchase order or contract accepting the terms and conditions in the Response of the selected Vendor. For each product or service, a unit price and a total price for the quantity must be stated. In case of error in the extension, the unit price prevails. No more than one unit price may be indicated on any one item. Price reductions/rebates shall be granted whenever they become available. Responses containing an “escalation clause” will not be considered unless specifically authorized by MAC in the solicitation. An escalation clause is a provision which permits the adjustment of contract prices by a given amount or percentage if certain specified contingencies occur, such as changes in the Vendor’s raw material or labor costs.

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10. Contract Process:

A Response to any Solicitation is an offer to Contract with MAC based upon the terms, conditions, and specifications contained in MAC’s Solicitation.

Solicitations or Responses do not become Contracts unless and until MAC’s Purchasing Department executes a purchase order. The purchase order and any contract or agreement will contain the terms and conditions of the Solicitation unless modified by written agreement between MAC’s Purchasing Manager and the Vendor.

11. Payment Terms:

A prompt pay discount offered by the Vendor for less than 30 days will not be considered in making the award. MAC’s standard payment terms are net 30 days from completion of the job or service, the date merchandise is received or date of invoice, whichever is later. However, Vendor may offer a discount for early payment on the Response form. Also, MAC prefers to make payments via Automated Clearing House (ACH) – electronic payments.

12. Sales/Use Tax:

The MAC is exempt from state sales and use taxes on purchases of goods received or services performed on or after January 1, 2017.

For more details regarding state sales and use taxes see the Sales and Use Tax portion of the Minnesota Department of Revenue’s website:

http://www.revenue.state.mn.us/businesses/sut/Pages/File-and-Pay.aspx

13. Delivery Cost and Time:

The cost of delivery (freight, shipping, etc.) shall be listed separately from the cost of the merchandise or product. Delivery time offered is to be stated by the vendor in the space provided on the response form.

When delivery time is an important factor, the Solicitation will specify, and in such cases, delivery may be a factor in the award. MAC reserves the right to reject a lower proposed price offering delayed or protracted delivery in favor of a higher proposal price offering more timely delivery.

14. Guarantee:

The Vendor shall guarantee their product and material as to quality, capacity, and performance, and to be free of defects in design, material and workmanship. The standard manufacturer’s warranty shall apply unless specified differently in the Solicitation.

http://www.revenue.state.mn.us/businesses/sut/Pages/File-and-Pay.aspx

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15. Professional Licenses:

Vendor shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the Vendor as applicable to the Contract.

16. Subcontracts:

No subcontract shall be entered into by the successful Vendor after a Contract has been executed without advance written notice given to either the MAC Project Manager or the Purchasing Manager for review and approval. As part of Vendor Responses to the Solicitation, Vendors are asked to list any subcontractors to the project. All subcontracts shall comply with Federal, State, MAC ordinance, and local laws and regulations which are applicable to the services covered by the subcontract and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the subcontractor were the Vendor referred to herein. The Vendor is responsible for Contract performance whether or not subcontractors are used. MAC shall not unreasonably withhold approval and shall notify the vendor of MAC’s position within 15 days of receipt of written request by the Vendor.

17. Non-Collusion:

In responding to the Solicitation, the vendor affirms, under penalty of perjury, that their Response has been arrived at independently and has been submitted without collusion, and without any agreement, understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services as described in Solicitation, designed to limit independent quoting or competition.

The contents of the Solicitation have not been communicated by the responder or its employees or agents to any person, not an employee or agent of the responder or its surety or any bond furnished with their Response and will not be communicated to any such person prior to the official opening of the Request for Response.

18. Indemnification:

To the fullest extent permitted by law, Vendor does hereby covenant and agree to indemnify, defend and hold harmless MAC and its Commissioners, officers, agents and employees (collectively “Indemnitees”) from and against any and all liabilities, losses, damages, suits, actions, claims, charges, judgments, settlements, fines or demands of any person arising by reason of injury or death of any person, or damage to any property, including all reasonable costs for investigation and defense thereof (including, but not limited to, investigative fees, attorney’s fees, court costs and expert fees) of any nature whatsoever arising out of or as a result of Vendor’s operation at or about the Premises and the Airport, or the acts or omissions of Vendor’s officers, agents, employees, contractors, subcontractors, licensees or invitees, regardless of where the injury, death or damage may occur.

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MAC shall give Vendor reasonable notice of any such claim or action. In indemnifying or defending an Indemnitee, Vendor shall use legal counsel reasonably acceptable to MAC. MAC, at its option, shall have the right to select its own counsel or to approve joint counsel as appropriate (considering potential conflicts of interest) and any experts for the defense of claims. Vendor, at their expense, shall provide to MAC all information records, statements, photographs, video, or other documents reasonably necessary to defend the parties on any claims.

This provision shall survive expiration or earlier termination of the Agreement. The furnishing of the required insurance hereunder shall not be deemed to limit Vendor’s obligations under this Agreement.

As a distinct and separate indemnification obligation, Vendor shall defend, indemnify and hold MAC harmless from any claims or liabilities as a result of Vendor’s failure to procure and to keep in force the insurance required as part of this Agreement.

Vendor shall not use or permit the Premises to be used in any manner that would void Vendor or MAC’s insurance or increase the insurance risk. Vendor shall comply with all requirements imposed by the insurers for MAC and Vendor.

This indemnification is intended for the indemnified parties and their legal representatives. The provided indemnification is not intended to relieve a primary insurer of its coverage obligations.

19. Patents, Copyrights, etc.:

The successful Vendor shall hold and save MAC, its officers, agents, servants and employees, harmless from liability of any kind of nature, for or on account of, the use of any copyrighted composition, secret process, patented or non-patented invention, article or appliance furnished or used in the performance of this Contract. The successful Vendor shall agree with MAC in the event of suit or suits against MAC asserting patent infringement or infringements with respect to said item/material or any part thereof, to defray all costs, disbursements and expenses, including reasonable attorney fees, incurred by MAC in connection with such suit or suits, and to indemnify and save MAC harmless in all such suits. In all above matters, Vendor shall be required to use counsel acceptable to MAC.

20. Commission Reservations:

a. MAC reserves the right to reject any or all proposals and to waive any minor irregularities, informalities or discrepancies, and to award the Agreement to the Vendor that provides the best value to MAC as determined by the Commission.

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b. MAC will not be obligated to respond to any proposal submitted nor shall it be legally bound in any manner whatsoever by the receipt of a proposal.

c. Each Vendor must carefully examine the RFP and related documents, the plans with respect to the facilities at MSP. Failure on the part of any Vendor to make such examination and to investigate thoroughly the RFP and related documents will not constitute grounds for declaration by a Vendor that it did not understand the conditions with respect to its proposal.

d. Any and all agreements arising out of proposals submitted (including any negotiations that follow) will not be binding on MAC, its officers, employees, or agents unless duly executed by the Executive Director or his designee following approval by the Commission.

e. MAC reserves the right to postpone the proposal submittal due date and/or agreement start dates.

f. Should the successful Vendor fail to execute and deliver the agreement within the time period as referenced herein, MAC is free to negotiate an agreement with the next best Vendor.

g. MAC’s selection of a successful Vendor, either from among the Vendors responding to this RFP, or otherwise, as herein set forth, will be made solely at its discretion regardless of the data submitted by any Vendor. The Review Team and the Commission will evaluate the criteria listed, and such other factors, as it considers appropriate. MAC may consult all personal, business and financial references familiar with Vendor’s prior operations and management of prior projects. Submission of Vendor’s response to the RFP will constitute permission for MAC to make such inquiries and authorization to third parties to respond thereto.

h. All proposals received shall become MAC’s property and will not be returned. MAC reserves the right to retain or discard proposals following the conclusion of this RFP process.

21. Environmental Preferable Products:

The MAC is committed to purchasing goods and services that have a lesser or reduced effect on human health and the environment when compared with other goods and services that serve the same purpose.

22. Relationship of Parties:

It is understood and agreed that nothing in this specification is intended or should be construed as in any way creating or establishing the relationship of co-partners between the parties hereto or as constituting Vendor as the agent, representative or employee of the MAC for any purpose or in any manner whatsoever. Vendor is to be and shall remain an independent contractor with respect to all services performed under this specification and contract. The Vendor shall agree that all labor provided by individuals to perform the services under this agreement is under

08/20/2026 13 the direction and control of the Vendor and such individuals are not considered Common Law Employees of the MAC.

23. Ordinance Requirements:

The Vendor shall comply with all applicable federal, state and local laws, including MAC ordinances. Ordinances can be found at Documents & Resources | Metropolitan Airports Commission (metroairports.org)

24. Governing Law:

This Solicitation and any ensuing Contract or purchase order shall be governed by the Laws of the State of Minnesota.

25. Non-Exclusive:

This contract is non-exclusive unless otherwise stated in the following specifications. If MAC’s needs are better met outside of this contract, MAC may proceed in an appropriate manner.

26. Emergency Purchases:

MAC reserves the right to purchase from other sources those services which are required on an emergency basis and cannot be supplied immediately by the Vendor.

27. Data Practices Language:

A. Treatment of Proposal Data

All data submitted to MAC by proposers are governed by the Minnesota Government Data Practices Act (MGDPA). Under Minn. Stat. § 13.591, once a proposal is opened, the name of the proposer becomes public information. All other information in the proposal does not become public until MAC has completed the negotiation of its agreement with the selected proposer (“completion of the evaluation process”).

After MAC has completed the evaluation process, the evaluative data (data created or maintained by MAC as part of the evaluation process) and all of the information in the proposals become public, with the exception of trade secret data.

A statement by a proposer that his or her data is copyrighted or otherwise protected does not necessarily prevent public access to the data in the proposal at such time that the data would otherwise become public by law.

Prior to the completion of the evaluation process, proposers are not entitled to inspect proposals submitted by other proposers or evaluative data created by MAC https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmetroairports.org%2Fdocuments&data=05%7C02%7CBrad.Johnson%40mspmac.org%7Cccfabb8cef404d721f2a08dc532cbdf9%7C5d7e2cd6db7a47bebcc56bded478bab2%7C1%7C0%7C638476698850955827%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=y0s%2F%2BnyjNT%2FHb7Pg81s%2B0ekP1uDLNydZnH0UB3BSC78%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmetroairports.org%2Fdocuments&data=05%7C02%7CBrad.Johnson%40mspmac.org%7Cccfabb8cef404d721f2a08dc532cbdf9%7C5d7e2cd6db7a47bebcc56bded478bab2%7C1%7C0%7C638476698850955827%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=y0s%2F%2BnyjNT%2FHb7Pg81s%2B0ekP1uDLNydZnH0UB3BSC78%3D&reserved=0

08/20/2026 14 as part of the selection process. During that process, MAC staff, its consultants, and MAC Commissioners may be informed of the data in the proposals and may view the proposals. Also, prior to the mailing of the staff memo, proposers may discuss the proposals with MAC Commissioners, but MAC Commissioners are not able to reveal the contents of the other proposals.

In MAC’s public committee and commission meetings, Commissioners may discuss any trade secret information submitted in the proposals to the extent reasonably necessary to conduct the business at hand. The discussed data, however, retain their classification as private or nonpublic.

If all responses to a proposal solicitation are rejected by the Commission prior to completion of the evaluation process, all proposal data, other than that which was made public at the time of proposal opening, remains private or nonpublic until a re-solicitation of the proposal results in completion of the evaluation process or a determination is made to abandon the process. If the rejection occurs after completion of the evaluation process, the data remains public. If a re-solicitation of proposals does not occur within one year of the proposal opening date, the remaining data then becomes public.

All of the abovementioned provisions in this section are governed by Minn. Stat. § 13.591.

Proposers who believe their proposals may contain data that qualify as trade secret information are directed to the following paragraphs.

In order to qualify for classification as trade secret information, the data must meet all of the provisions set forth in Minn. Stat. § 13.37, subd. 1(b). Trade secret information is defined as:

government data, including a formula, pattern, compilation, program, devise, method, a technique or process (1) that was supplied by the affected individual or organization, (2) that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

Proposers who wish to maintain a classification of trade secret information with respect to any data contained in their proposals must submit two versions of their proposal. Each version of the proposal must be conspicuously marked either “PUBLIC” or “NOT PUBLIC” on the cover page. In the non-public version, proposers should redact all data claimed to be trade secret information under Minnesota law.

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In addition, because the MGDPA requires MAC to justify each redaction made to a document prior to its release to the public, MAC requires that proposer provide a redaction-by-redaction justification for the information’s classification as trade secret information. See Minn. Stat. § 13.03, subd. 3(f).

Trade secrets lose their protected status “if they are [not] the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain [their] secrecy … .” Minn. Stat. § 13.37, subd. 1(b). Thus, each trade secret justification should include a description of the internal controls used by proposer to regulate the possession, use, and dissemination of the alleged trade secret.

These controls could include employee non-disclosure agreements, “need to know” access policies, data segregation techniques, etc.

In addition, because trade secret information must “derive independent economic value” from its secrecy, each justification should include evidence of the financial value of the alleged trade secret. Evidence of this sort could include development budgets for the secret, performance benchmarks pertaining to the secret, the secret’s place in proposer’s intellectual property management program, expenses incurred protecting the secret, etc.

Further, MAC requests that redactions of trade secret information be made at the most granular level possible. It will generally not be sufficient for proposer to redact entire pages, paragraphs, or even, in some cases, sentences. The MAC has created several instructions, with examples, for redacting information, which are available upon request.

Finally, because trade secret information must be the subject of reasonable efforts to maintain its secrecy, if MAC does not receive a non-public version of the proposal with sufficient justifications for the redactions, MAC may conclude that all data contained in the proposal are public based upon the lack of efforts to maintain secrecy.

B. Acknowledgement

By submitting a proposal, the proposer acknowledges that all information is subject to potential disclosure under the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13) and are subject to disclosure upon request and agrees that MAC will have no liability for any such disclosure. Any information the responder wishes to claim as non-public must meet the definition of trade secret information as outlined in Minnesota Statute §13.37. If the responder wishes to redact any data that meets these criteria, a separate redacted version of the proposal must be uploaded to the designated online portal for use in responding to

08/20/2026 16 data practices requests. If no redacted version is provided, the original proposal will be released in its entirety, without redactions, in response to public data requests.

In addition, the proposer acknowledges that an executed agreement (including a professional services authorization) with MAC is public data in its entirety, unless otherwise noted in the agreement.

C. Data on Individuals

Persons who supply data about themselves in response to this RFP are entitled to know the following information under the Minnesota Government Data Practices Act:

1. The information requested will be used to evaluate the proposals;

2. The proposer is not legally required to supply this information;

3. Failure to supply information may result in a determination by MAC that the proposal is non-responsive; and

4. The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.

28. Non-Discrimination:

MAC hereby notifies all Vendors that it does not discriminate in the selection of Vendors on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age.

The successful Vendor must agree to comply with all applicable federal, state and local equal opportunity and affirmative action laws, directives and regulations

29. Equal Pay Certificate:

The Women’s Economic Security ACT (WESA) provides that certain large vendors must secure an equal pay certificate prior to executing a contract for a solicitation.

The Department of Human Rights (MDHR) has an equal pay certificate form to be utilized by administrative agencies in evaluating solicitation proposals. All vendors that have more than 40 full-time employees for a single day in Minnesota or in their primary place of business must be listed on the MDHR State Contractor Status Report as either Certified, Exempt or Pending. Any pending certificates must be issued before award of the contract. General questions and application forms are available on the MDHR website at http://mn.gov/mdhr/compliance/pay_equity.html. Vendor must meet this requirement for Responses totaling more than $500,000.

http://mn.gov/mdhr/compliance/pay_equity.html

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30. Title VI Solicitation Notice:

The MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

31. Document:

This document and the necessary forms are provided in PDF format. No additions to text or inserting language or comments is allowed anywhere within the documents except in places where the templates allow. Inserting or deleting text in the document, other than those designated by the template, will be cause for rejection of the proposal. In the event any items are intentionally or unintentionally changed, this base document constitutes the legal writing unless changed by addendum.

32. Response:

The Metropolitan Airports Commission’s solicitations process is now managed through the Bonfire platform, which offers enhanced functionality and a more streamlined experience for users. The system improves bid submissions and communications between the MAC and bidders. All users must be registered in the platform at http://metroairports.bonfirehub.com to receive notifications when MAC solicitations are posted. Vendors must provide complete responses to each required section in the order presented in the RFP document (see Evaluation Criteria).

http://metroairports.bonfirehub.com/

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PROJECT SPECIFIC SPECIFICATIONS

1. Mandatory Pre-Proposal Conference and Tour:

A mandator Pre‑Proposal Conference will be held by the Metropolitan Airports Commission (MAC) as follows:

Date: August 31, 2026, starting at 9:00 a.m. to 10:00 a.m. CST – tour to follow from 10:00 a.m. to 11:00 a.m.

Location: Coleman Conference Room Metropolitan Airports Commission 6040 28th Avenue South Minneapolis MN 55450

The purpose of the Pre‑Proposal Conference is for MAC staff to provide an overview of the project and to receive and review questions or comments related to the solicitation. Attendance is mandatory, Failure to attend will disqualify Proposer from submitting a proposal.

Interested parties must RSVP via email to sallie.karels@mspmac.org in order to attend the Pre‑Proposal Conference.

2. Term of Agreement:

The time period to be covered will be three (3) years with a possible three-year renewal at the end of the time period. The Contract start date and time will be March 01, 2027, 12:01 am. Vendor’s pricing must be firm for the initial three-year time period.

3. Renewal:

The Vendor agrees that MAC shall have the right, upon written agreement of both parties, to renew the Contract for an additional three (3) year time period. In the event that MAC exercises such rights, all terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period with the exception of the price. Prior to the renewal period, the cost of service may be negotiated between MAC and the Vendor, please refer to No. 31, (C) Limits.

4. Addendum:

If it is necessary to revise any part of the Solicitation, or if additional data is necessary to enable the exact interpretation of provisions of this Solicitation, an Addendum will be provided to all vendors. Only changes made in writing, via Addendum, will be valid. Questions must be submitted at:

mailto:sallie.karels@mspmac.org

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All questions must be submitted on or before 4:00 p.m. MN Time September 07, 2026.

5. Minimum Qualifications / Minimum Requirements:

To be considered, the proposer must meet the following minimum requirements:

a. Have a service center located within 50 miles of the Minneapolis-St. Paul International Airport.

b. Have service electricians, licensed in the state of Minnesota, available 24 hours per day.

c. Be able to provide a 1-hour response time.

d. Be able to provide 24-hour emergency telephone numbers.

e. Always have three trained service electricians available that have a minimum

State of Minnesota Class A Journey worker electrician license.

f. Have a minimum of five years’ UPS maintenance experience.

g. Have a minimum of three years’ UPS service experience.

h. Provide service electricians assigned to this contract to have at a minimum, three years’ UPS service experience.

The Vendor shall furnish all qualification information and data needed to enable the MAC to evaluate the Vendor’s qualifications to perform the Work. The MAC reserves the right to reject any Proposal if evidence submitted by (or the MAC’s investigation

of) that Vendor fails to satisfy the MAC that the Vendor is qualified to meet the obligations imposed by the Contract and to complete the Work described in the Documents. Conditional Proposals will not be accepted. The following criteria will be used to evaluate Vendor qualifications:

To be considered for the Contract, a Vendor must complete and submit the Vendor

Qualifications / Minimum Requirements Form to stipulate that qualifications are required and to certify that the Vendor has those required qualifications to do the Work. The Vendor shall fully complete, sign and notarize the Vendor's Qualification / Minimum Requirements Form and shall submit it with the Proposal.

6. Nature of Services Required:

a. Scope of Work

The MAC is soliciting proposals for the Uninterruptible Power Supply (UPS) Maintenance, and Repair services for the Minneapolis-St. Paul International Airport (MSP).

MAC welcomes submittals from all proposers meeting the enclosed RFP prerequisites. There is no requirement that a vendor have previous work experience with the MAC, and the review team will conduct an unbiased

08/20/2026 20 evaluation of all submittals. The selected proposer must be able to provide MAC with the following services as needed and requested:

1. General Scope: The Vendor shall provide services that include the personnel, labor, transportation, truck(s), tools and equipment necessary to provide maintenance on MAC’s UPS Systems at the MSP Campus. Services shall include the compilation and submission of service reports and other documents related to the maintenance work. The MAC will purchase maintenance parts and materials from the Vendor unless identical or equivalent parts or materials are available at lower prices from an alternative source. Besides these parts and materials, the Vendor shall provide all materials and supplies, equipment, tools (including any necessary special tools and equipment), chemicals and all other services and tasks not specifically mentioned here but necessary for complete maintenance and repair work. The Vendor shall obtain any required licenses and permits for the maintenance work without additional expense to MAC. Provide all maintenance work according to best electrical industry practices and in a timely and efficient manner.

2. Services: The Vendor shall provide labor, supervision, training, testing, technical services, and consulting services which may include installation, testing, troubleshooting, adjustment and installation of replacement parts for the existing UPS Systems. Work shall be free of all imperfections or defects that might affect appearance, normal life, or serviceability. Items not specifically mentioned herein, but necessary to furnish complete service, shall also be included.

3. Workers and hours: The UPS Maintenance Vendor shall provide sufficient personnel to support the work required. A percentage of the work will be required to be 2nd and 3rd shift. In addition, the Vendor shall provide similar staff, available on-call 24/7/365, including MAC holidays.

4. Equipment: The Vendor shall provide truck(s), tools, test equipment and safety equipment required for proper maintenance and repair of the MAC’s UPS Systems.

5. Parts: Details of construction and materials, where not otherwise specified, are left to the discretion of the manufacturer, provided that only materials and workmanship of the highest quality are to be used, and best commercial practice is adhered to in the fabrication of the units(s). Except as otherwise specified herein, the manufacturer shall be solely responsible for the design and construction of the product to meet the stated performance criteria. Any manufacturer's names, trades names, brand names, or catalog numbers used in these specifications are for the purpose of describing and establishing

08/20/2026 21 minimum requirements or level of quality and design required and are in no way intended to prohibit proposing of other manufacturers' item of equal material and quality.

6. Standards: The Vendor shall provide services in accordance with federal, state, MAC ordinance and local laws and regulations. The Vendor shall provide services and equipment that are consistent with MAC Standards and Specifications in every regard unless an exception is clearly noted in this Request for Proposals. The MAC Standards and Specifications listed are to be the latest version of the Electrical Project Specifications as of the date of the Vendor’s Proposal. The MAC may accept a Proposal subject to an exception if, in the sole judgment of MAC, the Proposal meets or exceeds the intent of MAC Standards and Specifications. If the services and equipment offered do not meet or exceed MAC Standards and Specifications the MAC may consider the Proposal to be non-responsive.

7. Conditions of Service: The Vendor is responsible for obtaining all keys, pass cards, badges and to meet all other conditions for service at MSP. The Vendor shall also obtain any training required including SIDA badge training, driver training (for driving on the airside) and any other training needed to be able to do the Work. Once the Vendor has met these requirements, the MAC will make spaces and systems accessible to the Vendor to enable the Vendor to perform the Work under the Contract. During the Work, the Vendor shall keep the Work premises clean and free from accumulation of waste materials, and other debris resulting from the Work. At the completion of each task, the Vendor shall remove all waste materials and debris from the premises as well as tools, equipment, machinery and surplus material, and leave the site clean. If the MAC decides that the space is not clean, the MAC has authority to clean the space and back-charge the Vendor for that service. The Vendor is also responsible to maintain security at the airport while doing the Work. In public spaces, no tools or materials may be left unattended and all other requirements of the SIDA badge shall be met without exception or interruption.

7. Labor Provisions The minimum wage rate per hour to be paid for each classification of work shall be the local prevailing rate for wages, working conditions and other benefits in the area, as defined in Minnesota Statutes Section 177.42. MAC shall have the right to audit Vendor’s books and records upon reasonable notice to determine compliance with this section. Failure to comply with this section shall mean MAC, may, by written notice to the Vendor, terminate the right to proceed with the work.

8. Certificate of Insurance Minimum Requirements:

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CERTIFICATE OF INSURANCE GENERAL REQUIREMENTS: The successful Vendor is required to provide a Certificate of Insurance using the most current standard ACORD form and endorsements or policies upon request by the MAC evidencing that the following items are in force and effect during the entire term of this contract. NO OTHER CERTIFICATE FORMS WILL BE ACCEPTED.

Vendors shall not commence work under the contract until they have obtained all the insurance described below and the MAC has approved such insurance. All policies and certificates shall provide that the policies shall remain in force and effect throughout the term of the Contract.

POLICY ENDORSEMENT REQUIREMENTS

Vendor’s policies shall be endorsed or by terms and conditions as follows:

Name the MAC, its officers and employees as additional insured on the commercial automobile liability and commercial general liability policies with respect to services being provided. However, the MAC is not liable to the insurance company for any premiums, costs or assessments in connection with the contractor’s policy, as a result of being an additional insured.

Vendor shall provide the MAC with thirty (30) day’s advance written notice of cancellations, non-renewals or reduction in limits or coverage or other material change, including the name of the contract, mailed to the following address.

MAC Purchasing Department

6040 28th Avenue South Minneapolis, MN 55450

Vendor’s policy shall be the primary and non-contributory insurance to any other valid and collectible insurance available to the MAC with respect to any claim arising out of this contract. Vendor is responsible for payment of insurance deductibles. If Vendor is self-insured, a Certification of Self-Insurance form must be attached. Vendor understands and agrees that the minimum limits of the insurance herein required may become inadequate, and the vendor agrees that it will increase such minimum limits upon receipt of notice in writing from the MAC.

The Workers’ Compensation policy of Vendor or any subcontractors shall contain a waiver of rights of subrogation in favor of the MAC by endorsement or terms and conditions of the policy or policies. If Vendor or subcontractors are self-insured the same shall apply by the terms of this agreement.

It shall be the responsibility of Vendor to ensure that all subcontractors and sub-subcontractors also secure and maintain equal insurance.

Failure to maintain proper insurance will result in immediate termination of this agreement.

The insurance company waives the right to assert the immunity of the MAC as a defense to any claims made under said insurance.

Insurance companies must have an “AM Best” rating of A- or better and licensed or admitted in Minnesota.

Workers Compensation Commercial Automobile Liability Commercial General Liability

1. Statutory Compensation Coverage

2. Employers Liability with limits of not less than:

• $1,000,000 Bodily Injury per disease per employee.

• $1,000,000 Bodily Injury per disease aggregate

• $1,000,000 Bodily Injury by accident

1. Minimum Limits of Liability:

2. $5,000,000 Combined Single Limit

Bodily Injury and Property Damage for:

• Owned Automobile

• Non-owned Automobile

• Hired Automobiles

1. Minimum Limits of Liability: $5,000,000 per occurrence and $5,000,000 aggregate for Bodily Injury and Property Damage

THE FOLLOWING OPTIONAL COVERAGE MUST ALSO BE PROVIDED

x Personal Injury x…