09_-_Exhibit_3_-_Mandatory_Specifications.pdf

EV00000947 EXHIBIT 3 – Additional Mandatory Specifications

Completion of this section is a requirement to be considered for this contract award.

I certify I can meet or exceed the mandatory specifications herein.

Supplier Name: ________________________________ Supplier Title: __________________________________ Supplier Signature: _____________________________ Date: __________________________________________

1.0 Equipment Requirements

1.1 Equipment Types

Supplier shall provide commercial dishwashing equipment suitable for state agencies and affiliates including institutional, correctional, education, and healthcare environments, including:

• Door-type, conveyor, and flight-type dishwashers

• Undercounter and high-capacity units

• Pot/pan washers

• Booster heaters

• Integrated chemical dispensing systems

• Low-temperature and high-temperature sanitizing units

1.2 Minimum Technical Standards

All leased or rented equipment must comply with:

• NSF/ANSI 3 sanitation standards

• UL/ETL safety certifications

• EPA water and energy efficiency guidance (where applicable)

• OSHA workplace chemical and equipment safety requirements

• All applicable local, state, and federal mechanical, plumbing, and electrical codes

1.3 Installation Requirements

Supplier shall:

• Conduct an on-site assessment before installation

• Verify electrical, steam, gas, plumbing, and drainage compliance

• Provide required backflow prevention devices

• Install equipment per NSF, OSHA, and local fire codes

• Provide installation documentation and operating clearances

• Perform installation at Supplier expense, including disposal of old Supplier-owned equipment

1.4 Cybersecurity for Smart Dishwashers

Supplier must disclose if any equipment has Wi-Fi or cloud feature capabilities. Such a disclosure would require additional vetting by OMES Cybersecurity, inclusion of Attachment D “State IT Terms” and State CIO approval prior to said equipment being allowed under the contract.

2.0 Lease & Rental Structure

2.1 Lease Term Options

Supplier shall offer 12-month, 24-month, and 36-month leases, including optional month-to-month extensions. All early termination fees must be disclosed.

2.2 Inclusions in Monthly Lease/Rental Rate

The monthly rate shall include:

• Use of equipment

• Integrated dispensers

• Preventative and corrective maintenance

• All repairs, labor, and parts

• Installation and removal

• Replacement of equipment at end-of-life or at least every five (5) years

• Repeated failures, failing to meet sanitation temperature logs, and/or more than 3 service failures per quarter will be cause for a replacement

• Replacement equipment must be an equivalent or upgrade, not a lower grade model

2.3 Exclusions

Supplier must identify any costs not included in the rate, including: excessive or negligent damage, facility modifications, or non-standard utility upgrades. Undisclosed fees shall not be invoiced.

3.0 Service & Maintenance Requirements

3.1 Preventative Maintenance

Supplier shall perform preventative maintenance at least quarterly, or more frequently per manufacturer recommendations, including inspections of spray arms, pumps, jets, deliming cycles, temperature controls, and dispenser systems. Documentation must be provided after each service.

3.2 Corrective Maintenance & Emergency Service

Supplier shall provide 24/7 emergency repair services, respond on-site within 24 hours to provide repair services, and provide a temporary replacement unit if repairs exceed 24 hours.

3.3 Service Documentation

Each service visit must include: technician name, tasks performed, parts replaced, diagnostic summary, timestamps, and follow-up recommendations for prevention.

3.4 Spare Parts Inventory

Supplier must maintain minimum on-hand inventory within the state for high-failure parts and document lead times for non-stock items.

3.5 Technician Qualifications

Technicians must hold manufacturer certifications, complete OSHA lockout/tagout training, have commercial dish machine repair experience, and have clearance for DOC and secure facilities.

3.6 Decommissioning & Removal

Supplier shall disconnect utilities safely, remove equipment without damage, provide disposal documentation, and comply with EPA disposal requirements.

3.7 Training Requirements

Supplier shall provide training within 48 hours after installation and laminated quick reference guides displayed at each unit with annual refresher training available upon request.

4.0 Chemical & Product Requirements

4.1 Products Offered

All products must be nationally marketed brands with at least 12 months of formulation consistency. Private-label or custom formulations are not permitted.

4.2 Chemical Compliance Standards

All cleaning chemicals shall:

• Meet EPA, USDA, OSHA, and Poison Control requirements

• Include current Safety Data Sheets (SDS) sheets

• Be compatible with Supplier equipment

• Meet stability in storage requirements: the product concentrate shall remain stable; show no separation, no sediment, no gel, no deterioration nor loss of effectiveness for at least one (1) year when stored in closed shipping containers at temperatures ranging between 32 ° F and 100 °F

4.3 Dishwashing and Dietary Cleaning Compound Product Categories Supplier shall provide appropriate products for the following categories: detergents, presoaks, sanitizers, manual pot/pan detergents, rinse additives (high and low temp), lime solvents, degreasers, and oven cleaners.

5.0 Dispenser System Requirements

Supplier shall provide, install, and maintain dispenser systems with proper dosing, temperature monitoring, and safety interlocks. Systems must be NSF and UL certified and installed at Supplier expense.

6.0 Packaging & Labeling

Packaging and labeling shall be durable in compliance with DOT and OSHA requirements, and clearly labeled with product identification, warnings, manufacturer information, EPA registration (where applicable), antidote information, and storage instructions. All deliveries shall be clearly marked with the agency purchase order number and labeled as specified herein. Shipments not in accordance with the above may be refused or returned to the supplier freight collect.

7.0 Testing & Samples

Samples shall be provided upon written request by OMES Central Purchasing and must be identical to products offered. The State may independently test delivered products for compliance. In all cases where material fails to meet the specifications, the cost of testing shall be borne by the supplier; both on samples and delivered material.

8.0 Optional Value-Added Services

Suppliers may propose additional services such as remote diagnostics capabilities, automatic temperature and chemical concentration logging, daily or weekly automatic performance reports sent to agency designee, enhanced training, efficiency reporting, sanitation audits, or other value-added services. Any associated value-added costs must be listed in detail.