02_-_Attachment_A.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 1 of 3

SOLICITATION NO. EV00000947

STATEWIDE CONTRACT NO. SW0041

This solicitation is a contract document and is a request for proposal in connection with the contract awarded by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses from potential suppliers to provide a contract for dishwasher rentals and leases, related services and maintenance;

dietary and dishwashing cleaning compounds and dispensers to support the operational needs of state agencies, educational institutions, and other eligible affiliates.

The contract is awarded as a statewide contract on behalf of the State of Oklahoma’s Office of Management and Enterprise Services (OMES), for use by all state agencies and affiliates such as school districts, cities, counties and higher education institutions.

1. Contract Term and Renewal Options.

1.1 The initial contract term, which begins on the execution date of this service agreement through to

07/31/2027, may be extended for up to four one-year options to renew the contract, with the final agreement end date being 07/31/2031.

1.2 Statewide contracts are moving to an annual auto renewal format, instead of manual renewals. No annual renewal notices will be supplied by the state. This does not change any substantive terms and conditions of the executed contract or any previously executed amendments. Should either party decline to renew the contract, a written termination notice shall be sent at least 30 days prior to the end of the contract term.

2. Contract Specifications. Certain contract requirements and terms are attached hereto as Exhibit 3, titled Additional Mandatory Products and Services Specifications and incorporated herein.

3. Solicitation Criterion.

3.1 The bid will be evaluated using a best-value criterion, based on the following:

3.1.1 Exhibit 1 – Executive Summary.

3.1.2 Exhibit 2 – Technical Response.

3.1.3 Exhibit 3 – Additional Mandatory Specifications.

3.1.4 Exhibit 4 – Pricing.

3.1.5 Exhibit 5 – References and Past Performance.

3.1.6 Exhibit 6 – Third-Party Supplier Information.

3.2 Scope and description. Questions should be concise, identify the relevant document, include specific section references and avoid use of tables or special formatting (use simple lists).

3.2.1 The bid response must reflect for each requirement on Exhibit 2, titled “Technical

Response” whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications:

3.2.2.1 Dishwashers and dispenser equipment requirements. Supplier shall provide commercial dishwashing equipment appropriate for institutional, correctional, educational, healthcare and other governmental entity environments, including but not limited to door-type, conveyor, flight-type, undercounter, and pot/pan dish machines, as well as booster heaters and integrated chemical dispensing systems. All equipment must comply with NSF sanitation standards, UL/ETL certifications, EPA efficiency guidance, OSHA safety requirements, and applicable building codes.

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 2 of 3

3.2.2.2 Lease and rental structure. Supplier shall offer multiple lease terms, inclusive monthly pricing, and clear disclosure of all exclusions. Monthly rates shall include equipment use, dispensers, preventative and corrective maintenance, repairs, labor, installation, removal, and equipment replacement cycles as required.

3.2.2.3 Service maintenance requirements. Supplier shall provide preventative maintenance, corrective maintenance, and 24/7 emergency response according to timelines in Exhibit 3. Service documentation, technician qualifications, and temporary replacement equipment requirements are mandatory.

3.2.2.4 Equipment replacement standards. Suppliers must replace leased or rented dish machines at least every five (5) years or sooner if repair history frequency justifies it as defined in Exhibit 3.

3.2.2.5 Dietary/dishwashing cleaning compounds. Supplier shall provide detergents, soaking agents, rinse additives, drying agents, degreasers, oven cleaners, and related cleaning compounds appropriate for commercial dish machines with pricing at or below fair market value. All chemical products must meet EPA, USDA, OSHA, and environmental compliance standards; include current Safety Data Sheets (SDS); and meet stability and safety requirements. All products and chemical compounds must meet the mandatory specifications detailed in Exhibit 3.

3.2.2.6 Chemical dispensing systems. Supplier shall provide, install, and maintain NSF/UL-certified chemical dispensing systems with accurate dosing, temperature monitoring, and required safety interlocks. Installation shall be at the Supplier’s expense.

3.2.2.7 Packaging, labeling, safety, and delivery requirements. All chemicals must meet OSHA and DOT labeling rules and include required hazard, storage, and manufacturer information. Deliveries must be appropriately marked with purchase order numbers and conform to all packaging and labeling requirements stated in Exhibit 3. Supplier must comply with OSHA, EPA, and all applicable sanitation and environmental regulations.

3.2.2.8 Testing and samples. Upon request, Supplier shall provide product samples identical to offered products. The State reserves the right to test delivered materials, with costs borne by the Supplier when products fail to meet specifications.

3.2.3 Pricing shall be proposed using Exhibit 4, titled “Pricing.”

3.2.4 Pricing shall be proposed as a total firm, fixed cost. Pricing shall include all information concerning fees, other costs and any other information relevant to the total cost. Hourly rates and roles for additional professional services in connection with the project, including and without limitation, maintenance and support services and enhancement services, subscription and/or other pricing for post-warranty ongoing maintenance and support.

3.2 Executive Summary and company information. Located in Exhibit 1, titled “Executive Summary”.

3.3 All technical responses. Located in Exhibit 2, titled “Technical Response”.

3.4 The response to pricing shall be proposed using Exhibit 4, titled “Pricing”.

3.5 Value-added products and/or services within scope of the solicitation. Supplier may propose additional value-added services such as training, efficiency reporting, sanitation audits, or other enhancements, provided all associated costs are clearly identified and included in Exhibit 2, titled “Technical Response” and Exhibit 4, titled “Pricing”.

3.6 Business references and any Past Performance Information are to be included in Exhibit 5, titled “References and Past Performance”.

3.7 Third-party vendor information. Located in Exhibit 6, titled “Third-Party Supplier Information”.

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 3 of 3