Information Technology Umbrella Contract – Distributor Based

The Information Technology Umbrella Contract - Distributor Based (Group 73600, Award 22876) is a comprehensive state procurement vehicle designed to facilitate the acquisition of software, hardware, and related technology services for authorized New York State users. The contract enables procurement of IT products through an expedited competitive Request for Quotes (RFQ) process, with specific restrictions including a prohibition on cloud product sales. Authorized users can obtain software, hardware, and associated services not listed as excluded from the contract's scope, with final awards based on lowest price and covering a wide range of technology solutions across multiple product categories.

The contract was awarded on December 7, 2016, with a performance period extending through December 6, 2026, and covers the entire state of New York for all state agencies and non-state agencies. Four primary contractors were awarded: Dell Marketing L.P., Insight Public Sector, Inc., SHI International Corp, and Mobile Communications America, Inc. The contract operates as an indefinite delivery, indefinite quantity (IDIQ) agreement with no guaranteed volume, utilizing a cost-plus/cost-minus pricing model. Contractors are required to provide quotes within four business hours and honor those quotes for 30 calendar days, with cost-plus percentages varying by manufacturer category (ranging from 15-20% depending on the product type).

The individual IDVs under this master contract include four key awards: PD67644 (Dell Marketing L.P.) (Dell Marketing L.P.), PD70521 (Mobile Communications America, Inc.) (Mobile Communications America), PD67645 (Insight Public Sector, Inc.) (Insight Public Sector), and PD67647 (SHI International Corp) (SHI International Corp). While specific individual award values are not comprehensively detailed, the contract has provisions for Minority and Women-owned Business Enterprise (MWBE) participation and opportunities for Service-Disabled Veteran-owned Businesses (SDVOB), though no specific goal percentages are mandated. Each IDV follows the same core contract structure, providing authorized users with a flexible, competitive mechanism for acquiring IT products and services through a standardized state procurement process.