SP Venue for Illinois Conference on Volunteerism & Administration (ICOVA) in Chicago IL on 10/8-9/26

Mid City Plaza has been awarded a $34,000 contract by the Family Community Services (FAMCOMSERV444) organization, an Illinois Department of Human Services entity, to provide venue services and event management for the Illinois Conference on Volunteerism & Administration. The event will be held in Chicago on October 8-9, 2026, with venue access beginning at 12:00 PM on October 8th and extending through 4:00 PM on October 9th. The primary performance period runs from the award date of October 8, 2026, through the contract completion date of June 30, 2027.

The scope of services includes securing a Chicago-based conference venue with a 200-person capacity main meeting room equipped with presentation technology (projector, podium, dual microphones, and laptop power supply), four registration/vendor tables at the entrance, and four breakout rooms accommodating up to 50 attendees each with individual audio-visual capabilities. The contractor must provide comprehensive catering services including a buffet-style lunch with dual entrees, sides, desserts, bread, beverages, morning pastries and fruit, plus vegan and vegetarian meal options. The venue must be fully accessible with ramps and elevators as applicable, located on a public transportation route, and provide parking accommodations. Coffee and water service must be available throughout both days of the conference.