Transitional living facility HVAC replacement

The West Virginia Department of Health and Human Resources is requesting quotations for HVAC replacement at the Transitional Living Facility at William R. Sharpe, Jr. Hospital in Weston under RFQ ARFQ 0512 WSH2700000005, with bids due September 28, 2026 at 10:30 a.m. EDT. A mandatory pre-bid meeting was held September 9, 2026; the question deadline is September 21, 2026 at 10:30 a.m. EDT. Addendum #2 reiterates mandatory pre-bid attendance and requires vendors to acknowledge receipt of all addenda as a condition of bid consideration.

The scope is complete HVAC replacement including labor, equipment, and materials. Specified equipment includes Trane Model 5TXCC009AS3HCA and Model 5TTR5036A1 units, plus two installations of Model 5TXCD010AS3HCA and Model 5TTR5060A1 units, with "or equal" substitutions permitted if submitted with supporting data during the question period. Work also includes removal of existing ductwork, installation of rigid round and flexible ductwork (flexible limited to five feet from main trunk), connection to the existing control system, and testing. Bidders must hold a current West Virginia Contractors License and demonstrate successful completion of at least three similar HVAC replacement or comparable construction projects, verified through references or architect confirmation prior to award.

Award will be made to the lowest total cost qualified bidder based on base bid and accepted alternates (no more than five). Contract term is 180 days. Standard work hours are 7:00 a.m. to 7:00 p.m. Monday through Friday, excluding state holidays; work outside these hours requires advance approval with no additional compensation. Bidders must submit bids via wvOASIS, facsimile, or mail to OSA Purchasing at 300 Capitol Street, 7th Floor, Charleston, WV 25301. Bonding requirements include bid bond, performance bond, and labor/material payment bond each at 100% of contract value. Commercial General Liability and Automobile Liability Insurance of $1 million per occurrence are required. The contract may be funded with federal funds and is subject to HIPAA Business Associate Agreement requirements. Drug-free workplace certification per West Virginia Code 21-1D is mandatory. Contact Roberta A. Wagner at 304-558-0437 or roberta.a.wagner@wv.gov.