To attach addendum #2

The State of West Virginia, on behalf of the Department of Health Facilities and Mildred Mitchell-Bateman Hospital (MMBH) located in Huntington, Cabell County, is seeking qualified contractors through Request for Quotation ARFQ 0512 2927 MMB2500000005 to replace the entire Building #1 roofing system and elevator shaft components. The primary scope of work includes removal of the existing ballasted roofing system and installation of a fully adhered EPDM membrane roofing system with enhanced specifications, specifically requiring 2.6 inches of polyiso insulation at 25 PSI to meet state R30 requirements, a 90 mil EPDM membrane with factory-applied 6-inch seam tape, new metal coping and edge metal, through-wall scuppers, and a replacement roof hatch (Babcock Davis Model BG 3630 or equivalent), along with walkway pads around units and access points. Qualified vendors must have successfully completed at least five similar projects, maintain current West Virginia Division of Labor Certification and a valid West Virginia Contractor's License, and provide detailed listings of three comparable projects completed within the previous twelve months, with all work performed during standard business hours (Monday through Friday, 8:30 a.m. to 5 p.m., excluding state-recognized holidays unless advance authorization is obtained). The solicitation was issued May 19, 2025, with a mandatory pre-bid meeting held May 23, 2025, at 10:00 a.m. EST; written technical questions were due May 28, 2025, at 1:30 p.m. EST (extended from May 26 via Addendum #1); and sealed quotations are due June 3, 2025, at 1:30 p.m. EST for submission to the Office of Shared Administration Operations/Purchasing, One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301, via hand delivery, fax to (304) 558-2892, or email. Contract award will be made to the lowest qualified responsible bidder meeting all specifications on a lump sum price basis, and upon award, the successful vendor must execute and deliver a Bid Bond (5% of contract price), Labor and Materials Bond (100% of contract price), Performance Bond (100% of contract price), and a two-year maintenance bond, along with furnishing a written 30-year manufacturer's warranty for all labor and material and a two-year maintenance warranty commencing upon completion and approval by the Construction Manager, with manufacturer inspection and written approval required upon completion.

This procurement is partially or wholly funded by federal funds, requiring all bidders to acknowledge and adhere to federal procurement standards under 2 C.F.R. 200.317-200.327 and the Provisions Required for Non-Federal Entity Contracts Under Federal Awards, including Davis-Bacon wage rates for construction work, domestic preference requirements for United States-produced goods, compliance with the Anti-Kickback Act and Contract Work Hours and Safety Standards Act, debarment and suspension verification through the System for Award Management, and Byrd Anti-Lobbying Amendment certification for awards exceeding $100,000. Prior to contract award, successful vendors must be properly registered with WV Oasis and the West Virginia Secretary of State office, have paid all required registration fees, and must submit a completed Purchasing Affidavit affirming they are not in default on any monetary obligations owed to the state or its political subdivisions, along with a Drug Free Workplace Conformance Affidavit demonstrating compliance with West Virginia Code 21-1D-5. No incumbent vendor information is provided in the solicitation documents, and no specific budget or award value range is disclosed; however, the contract value will be determined by the lump sum quotation submitted by the winning bidder. Payment terms are NET 30 with FOB Destination to Mildred Mitchell-Bateman Hospital at 1530 Norway Avenue, Huntington, West Virginia 25705, and vendor personnel must complete facility orientation, wear uniforms clearly identifying their employer, and comply with all facility security protocols and procedures.