SWC 121 Shredding Services - UPDATED
Closed State & local contract opportunity Posted
- Solicitation number
- Event 32110-13596
- State
- Tennessee
- Responses due
Opportunity facts
Updated .
About this opportunity
The State of Tennessee is seeking to establish a statewide contract for secured shredding services through Invitation to Bid #32110-13596, with responses due on March 12, 2025 at 2:00 p.m. CT. The contract will provide paper and printed media shredding services for state agencies, local governmental units, nonprofit higher education institutions, and qualifying 501(c)(3) organizations. Contractors must offer mobile and plant-based shredding services using three bin sizes (28-32, 60-70, and 90-100 gallons) and maintain National Association for Information Destruction (NAID) AAA Certification throughout the contract term. Key deliverables include secure document destruction, Certificates of Destruction, and compliance with state and federal privacy laws including HIPAA and Social Security Administration data security requirements. Evaluation criteria will focus on lowest cost responsive bidders, with potential separate awards by the four Tennessee Department of Transportation (TDOT) regions. A pre-response conference was scheduled for February 7, 2025, with questions due by February 12, 2025 at 2:00 PM CT. The contract term is 36 months with two possible renewal options, not to exceed 60 months total, plus a potential 180-day extension.
The procurement is open to businesses that have been operational for at least one year, with proven experience in providing comparable shredding services, demonstrated by successful completion of three similar contracts within the past two years. While no specific set-aside designations or disadvantaged business enterprise (DBE) requirements are mandated, contractors must meet extensive qualifications including TBI background checks for employees and Social Security Administration data security training. The estimated contract liability is $4.4 billion, with contractors required to remit a 1% administrative fee quarterly and maintain firm pricing for the first 365 days. Contractors can bid on individual TDOT regions but must provide pricing for all line items within selected regions and demonstrate capability to provide both mobile and plant-based shredding services. The contract will include comprehensive security provisions, including strict requirements for high-security locations, and will accept P-Card payments. Pricing will be evaluated based on per-bin-per-trip rates for regular and purge services, with no additional fees permitted beyond a one-time installation fee for initial bin delivery.
Opportunity text
4 versions
Update #4 · Latest ·
This is an evaluation model spreadsheet for State of Tennessee Event #32110-13596 SWC #121 for Shredding Services. The state seeks to establish a 3-year contract with two one-year renewal options for shredding services across Tennessee's four TDOT regions, including military bases in Catoosa, GA (Region 2) and Fort Campbell, KY (Region 3). The contract covers both regular shredding services and purge services, with bins ranging from 28-32 gallons, 60-70 gallons, and 90-100 gallons. Service volumes vary significantly by region, with Region 2 having the highest demand (approximately 27,314 regular service instances annually) and Region 4 having the lowest (approximately 2,082 regular service instances annually). The pricing structure requires vendors to submit per-bin-per-trip rates for both mobile and plant-based shredding services, with separate pricing required for installation fees and purge services. Vendors may bid on multiple regions but must bid on all line items within each region they choose to service. The state will award contracts by region to the lowest responsive and responsible bidder. While regular shredding services will be evaluated based on extended totals (unit price multiplied by expected annual quantity), purge service pricing must be provided but will not factor into the bid evaluation. The solicitation includes a detailed TDOT region map breaking down county assignments across the four regions.
Update #3 ·
The State of Tennessee is seeking to establish a contract for secured shredding services for state agencies, local governmental units, private nonprofit institutions of higher education, and qualifying 501(c)(3) organizations that contract with the Department of Mental Health and Substance Abuse Services. The contract will provide shredding services for paper and printed media to ensure compliance with state and federal privacy laws.
Update #2 ·
Invitation to Bid (ITB) For Shredding Services Event # 32110-13596
Update #1 ·
The State of Tennessee is seeking to establish a contract for secured shredding services for State agencies, local governmental units within the geographic limits of the State of Tennessee, any private nonprofit institution of higher education chartered in Tennessee, and any corporation which is exempted from taxation under 26 U.S.C. Section 501(c) (3) as amended and which contracts with the Department of Mental Health and Substance Abuse Services to provide services to the public (T.C.A. 33-2-401 et seq.). The resulting contract will be open to the aforementioned entities unless a letter is attached to your bid, requesting exemption to this allowance. Contractor(s) agree to extend services under this contract to all authorized contract users at the same price and under the same terms and conditions offered in this bid. This contract will provide for shredding services of Paper or Printed Media, to ensure compliance with state and federal privacy laws and serve to mitigate risk to user agencies across the State by providing a program focused on safeguarding confidential information from being accessed and used for fraudulent purposes.
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