SWC_121_Evaluation_Model.xlsx
XLSX spreadsheet 131 KB Posted
- Attached to
- SWC 121 Shredding Services - UPDATED
- Solicitation number
- Event 32110-13596
- Issued by
- Tennessee
About this file
The file SWC_121_Evaluation_Model.xlsx is an Invitation to Bid (ITB) #32110-13596 issued by the State of Tennessee for statewide shredding services across four Department of Transportation (TDOT) regions. The solicitation seeks a contractor to provide mobile and plant-based shredding services using 28-32, 60-70, and 90-100 gallon bins, with an expected annual quantity ranging from 2 to 16,903 bin trips per service type and region. The contract term is 3 years with two potential one-year renewals, and bidders may submit pricing for individual or multiple regions, but must bid all line items within selected regions. The pre-response conference was scheduled for February 7, 2025, with bid responses due March 12, 2025 at 2:00 p.m. CT.
Pricing will be evaluated on a per-bin-per-trip basis, with contractors required to maintain National Association for Information Destruction (NAID) AAA Certification throughout the contract term. The estimated contract liability is $4.4 billion, with contractors obligated to remit a 1% quarterly administrative fee and maintain firm pricing for the first 365 days. While no specific set-aside designations are mandated, contractors must meet extensive qualifications, including TBI background checks for employees and Social Security Administration data security training. The state will award a single contract by region to the lowest responsive and responsible bidder, with comprehensive security provisions including compliance with HIPAA and federal privacy laws, and acceptance of P-Card payments.
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Text version
Tab 1 - Instructions
| State of Tennessee |
| Event # 32110-13596 SWC #121 Shredding Services |
| Evaluation Model |
| Detailed Pricing Worksheet Instructions | Supplier Name: |
| Your Name: | |
| Email: | |
| Phone: |
Purpose:
The purpose of this ITB is to partner with a Contractor(s) for a 3 year contract (with 2 one-year renewal options) for shredding services across the State of Tennessee through a competitive procurement process. This document will serve as the medium for Respondents to submit their pricing for this commodity/service to the State and its Authorized Agencies.
General Instructions:
Respondents will find 4 tabs on this document:
Tab 1 - Instructions Tab 2 - Shredding Services Tab 3 - Purge Services Tab 4 - TDOT Region Map
The State shall award a single contract by region for all line items to the lowest responsive and responsible Respondent whose bid meets the requirements and criteria set forth in the Invitation to Bid.
Respondents will enter their pricing information on tab 2. Bid prices shall be calculated as follows: For each line item, the Respondent’s Per Bin Per Trip price shall be multiplied by the Expected Annual Quantity to obtain the Extended Total. Each Extended Total per region shall be added together for a Region Extended Total.
Respondents will also enter pricing for Purge Services on Tab 3. This tab will not be evaluated but must be completed in order to be considered for award.
Tabs are broken down by TDOT Regions. A comprehensive breakdown of these regions can be found on Tab 4 - TDOT Region Map in this Evaluation Model. Please note that the Military base in Catoosa, GA is included in Region 2 and the Military base in Fort Campbell, KY is included in Region 3.
Respondents may be awarded multiple regions, but are not required to bid on all regions. For any region bid, Respondents must bid on all line items within that region.
Contact Information:
If you have any questions please contact the Solicitation Coordinator:
Lauryen Harris Department of General Services Central Procurement Office 3rd Floor WRS, TN Tower 312 Rosa L. Parks Avenue Nashville, TN 37243-1102 615-361-4868 Lauryen.Harris@tn.gov
Tab 2 - Shredding Services
| INSTRUCTIONS - TAB 2 - SHREDDING |
| Below, Respondents will find the cells to enter pricing for Regions 1-4. Respondents are not required to bid on all regions. If Respondents do not wish to bid on a region, please leave it blank. For any region Respondents would like to service, the Respondent must bid all line items for the region. Respondents will fill in the BLUE cells for each line item with the price relative to the quantity indicated. Bid prices shall be calculated as follows: For each line item, the Respondent’s 'Per Bin Per Trip' price shall be multiplied by the line item 'Estimated Annual Quantities' to obtain the Extended Total. Each Extended Total shall be added together for the Region Extended Total. |
Respondent should also enter their proposed gallon bin in the GREEN 'Exact Gallon Capacity of Bin' cells in column D. Respondents should refer back to the Tab 1 Instructions for detailed instructions for this event.
| Service Type | Item Description | UOM | Exact Gallon Capacity of Bin | Per Bin Per Trip | Expected Annual Quantities | Extended Totals | |
| Region 1 | Installation Fee - Region 1 | EA | $ - 0 | 243 | $ - 0 | ||
| Shredding Service, Mobile, 28-32 Gallon Bin | EA | $ - 0 | 2,221 | $ - 0 | |||
| Shredding Service, Mobile, 60-70 Gallon Bin | EA | $ - 0 | 60 | $ - 0 | |||
| Shredding Service, Mobile, 90-100 Gallon Bin | EA | $ - 0 | 603 | $ - 0 | |||
| Shredding Service, Plant-Based, 28-32 Gallon Bin | EA | $ - 0 | 2 | $ - 0 | |||
| Shredding Service, Plant-Based, 60-70 Gallon Bin | EA | $ - 0 | 14 | $ - 0 | Region 1 Extended Total | ||
| Shredding Service, Plant-Based, 90-100 Gallon Bin | EA | $ - 0 | 15 | $ - 0 | 0 |
| Region 2 | Installation Fee - Region 2 | EA | $ - 0 | 2,276 | $ - 0 | |
| Shredding Service, Mobile, 28-32 Gallon Bin | EA | $ - 0 | 9,503 | $ - 0 | ||
| Shredding Service, Mobile, 60-70 Gallon Bin | EA | $ - 0 | 517 | $ - 0 | ||
| Shredding Service, Mobile, 90-100 Gallon Bin | EA | $ - 0 | 16,903 | $ - 0 | ||
| Shredding Service, Plant-Based, 28-32 Gallon Bin | EA | $ - 0 | 93 | $ - 0 | ||
| Shredding Service, Plant-Based, 60-70 Gallon Bin | EA | $ - 0 | 122 | $ - 0 | Region 2 Extended Total | |
| Shredding Service, Plant-Based, 90-100 Gallon Bin | EA | $ - 0 | 177 | $ - 0 | 0 |
| Region 3 | Installation Fee - Region 3 | EA | $ - 0 | 217 | $ - 0 | |
| Shredding Service, Mobile, 28-32 Gallon Bin | EA | $ - 0 | 1,144 | $ - 0 | ||
| Shredding Service, Mobile, 60-70 Gallon Bin | EA | $ - 0 | 81 | $ - 0 | ||
| Shredding Service, Mobile, 90-100 Gallon Bin | EA | $ - 0 | 358 | $ - 0 | ||
| Shredding Service, Plant-Based, 28-32 Gallon Bin | EA | $ - 0 | 922 | $ - 0 | ||
| Shredding Service, Plant-Based, 60-70 Gallon Bin | EA | $ - 0 | 16 | $ - 0 | Region 3 Extended Total | |
| Shredding Service, Plant-Based, 90-100 Gallon Bin | EA | $ - 0 | 89 | $ - 0 | 0 |
| Region 4 | Installation Fee - Region 4 | EA | $ - 0 | 160 | $ - 0 | |
| Shredding Service, Mobile, 28-32 Gallon Bin | EA | $ - 0 | 1,293 | $ - 0 | ||
| Shredding Service, Mobile, 60-70 Gallon Bin | EA | $ - 0 | 5 | $ - 0 | ||
| Shredding Service, Mobile, 90-100 Gallon Bin | EA | $ - 0 | 472 | $ - 0 | ||
| Shredding Service, Plant-Based, 28-32 Gallon Bin | EA | $ - 0 | 7 | $ - 0 | ||
| Shredding Service, Plant-Based, 60-70 Gallon Bin | EA | $ - 0 | 80 | $ - 0 | Region 4 Extended Total | |
| Shredding Service, Plant-Based, 90-100 Gallon Bin | EA | $ - 0 | 65 | $ - 0 | 0 |
Tab 3 - Purge Services
| INSTRUCTIONS - TAB 3 - PURGES |
| Below, Respondents will find the cells to enter pricing for Regions 1-4. This tab will not be evaluated but must be completed in order to be considered for award. Respondents are not required to bid on all regions. If Respondents do not wish to bid on a region, please leave it blank. For any region Respondents would like to service, the Respondent must bid all line items for the region. Respondents will fill in the BLUE cells for each line item with the price relative to the quantity indicated. |
Respondents must also enter their proposed gallon bin in the GREEN 'Exact Gallon Capacity of Bin' cells in column D. Respondents should refer back to the Tab 1 Instructions for detailed instructions for this event.
| Service Type | Item Description | UOM | Exact Gallon Capacity of Bin | Per Bin Per Trip | Expected Annual Quantities |
| Region 1 | Shredding Service, Mobile, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Mobile, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 63 | ||
| Shredding Service, Mobile, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 80 | ||
| Shredding Service, Mobile, Banker Box Purging Service | EA | $ - 0 | 641 | ||
| Shredding Service, Plant-Based, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 | ||
| Shredding Service, Plant-Based, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 1 | ||
| Shredding Service, Plant-Based, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 5 | ||
| Shredding Service, Plant-Based, Banker Box Purging Service | EA | $ - 0 | 105 |
| Region 2 | Shredding Service, Mobile, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 |
| Shredding Service, Mobile, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 15 | |
| Shredding Service, Mobile, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 224 | |
| Shredding Service, Mobile, Banker Box Purging Service | EA | $ - 0 | 1,505 | |
| Shredding Service, Plant-Based, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 49 | |
| Shredding Service, Plant-Based, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Plant-Based, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 41 | |
| Shredding Service, Plant-Based, Banker Box Purging Service | EA | $ - 0 | 513 |
| Region 3 | Shredding Service, Mobile, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 |
| Shredding Service, Mobile, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Mobile, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 8 | |
| Shredding Service, Mobile, Banker Box Purging Service | EA | $ - 0 | 349 | |
| Shredding Service, Plant-Based, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Plant-Based, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Plant-Based, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 8 | |
| Shredding Service, Plant-Based, Banker Box Purging Service | EA | $ - 0 | 220 |
| Region 4 | Shredding Service, Mobile, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 |
| Shredding Service, Mobile, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Mobile, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 37 | |
| Shredding Service, Mobile, Banker Box Purging Service | EA | $ - 0 | 227 | |
| Shredding Service, Plant-Based, 28-32 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Plant-Based, 60-70 Gallon Bin Purging Service | EA | $ - 0 | 1 | |
| Shredding Service, Plant-Based, 90-100 Gallon Bin Purging Service | EA | $ - 0 | 10 | |
| Shredding Service, Plant-Based, Banker Box Purging Service | EA | $ - 0 | 15 |
Tab 4 - TDOT Region Map TDOT Region Map
| Region 1 East TN | Region 2 Middle TN (East) | Region 3 Middle TN (West) | Region 4 West TN |
| Anderson | Bledsoe | Bedford | Benton |
| Blount | Bradley | Cheatham | Carroll |
| Campbell | Cannon | Davidson | Chester |
| Carter | Clay | Dickson | Crockett |
| Claiborne | Coffee | Giles | Decatur |
| Cocke | Cumberland | Hickman | Dyer |
| Grainger | DeKalb | Houston | Fayette |
| Greene | Fentress | Humphreys | Gibson |
| Hamblen | Franklin | Lawrence | Hardeman |
| Hancock | Grundy | Lewis | Hardin |
| Hawkins | Hamilton | Lincoln | Haywood |
| Jefferson | Jackson | Macon | Henderson |
| Johnson | Marion | Marshall | Henry |
| Knox | McMinn | Maury | Lake |
| Loudon | Meigs | Montgomery | Lauderdale |
| Monroe | Overton | Moore | Madison |
| Morgan | Pickett | Perry | McNairy |
| Roane | Polk | Robertson | Obion |
| Scott | Putnam | Rutherford | Shelby |
| Sevier | Rhea | Smith | Tipton |
| Sullivan | Sequatchie | Stewart | Weakley |
| Unicoi | Van Buren | Sumner | |
| Union | Warren | Trousdale | |
| Washington | White | Wayne | |
| Catoosa County, GA | Williamson | ||
| Wilson | |||
| Fort Campbell, KY |
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