SW1100M fingerprinting SVC

The Office of Management and Enterprise Services (OMES) Central Purchasing division is soliciting responses for electronic fingerprinting services under mandatory statewide contract SW1100M, with proposals due October 6, 2026, at 3:00 p.m. CST and questions due September 21, 2026.

The contract is a mandatory statewide agreement available for use by Oklahoma state affiliates and political subdivisions on an as-needed basis. The scope covers electronic Livescan fingerprint submission and personal information transmission to the Oklahoma State Bureau of Investigation to initiate criminal history record checks, with estimated annual demand of 110,000 to 140,000 checks. Major using agencies include the Board of Nursing, Department of Health, Oklahoma Health Care Authority, Department of Human Services, Tax Commission, Office of Juvenile Affairs, and Oklahoma Department of Education.

The initial contract term runs from execution through September 30, 2027, with four optional one-year renewal periods extending through September 29, 2031. The contract is firm, fixed-price with indefinite delivery and quantity. All pricing must remain firm for 120 days following the response due date and throughout the contract term. Bidders must propose service fees to applicants, collect statutory fees for criminal history record checks, remit those fees to OSBI, and retain processing fees net of a 1% contract administration fee payable to OMES. Service credits apply on a sliding scale for rejection rates exceeding 4% and for failure to meet site location compliance (30 miles of urban county seats with 2-day maximum wait; 50 miles of rural seats with 3-day maximum wait).

Evaluation will be on best-value criteria considering price, technical response, and professional references (minimum three required). Bidders must submit responses through the Oklahoma Supplier Portal in twelve specified sections, including required forms and certifications, pricing, financial information, and third-party supplier information if applicable. The contract incorporates IT terms addressing CJIS, FERPA, HIPAA/ePHI, and PII data protection standards. Bidders must maintain commercial general liability insurance of not less than $2 million per occurrence, automobile liability of $2 million combined single limits, workers' compensation as required by law, and security and privacy liability insurance of not less than $5 million per occurrence if accessing state data. The state reserves the right to extend the contract for successive 90-day periods beyond the final renewal term at the same rate. No contract value is specified. Benjamin Komolafe is the contracting officer.