Sole Source Change order Notice CA Enterprise Lic Agreement

The Illinois Department of Innovation and Technology (DoIT) is pursuing a sole source change order contract with CA Inc. (Broadcom) for a critical software licensing amendment involving 19 mainframe software licenses. The procurement seeks to transition existing licenses from a fixed model to a subscription-based cloud model, enabling greater infrastructure flexibility and technological adaptability. Specific deliverables include modifying current software licenses to remove hardware-specific restrictions and enable cloud compatibility, with a supply/service need date of July 1, 2025. The contract amendment aims to protect mission-critical health, life, and safety applications while providing more efficient IT infrastructure management. Key objectives include reducing long-term technology risks, improving license portability, and minimizing potential repurchasing costs. The solicitation includes a public hearing cancellation provision, with interested parties required to submit written comments or hearing requests by Friday, May 2, 2025, at 4 p.m. The procurement process has a response deadline of May 7, 2025, for the contract opportunity identified by ID 6807be84901a2b0adc095366.

The procurement appears to be open to the incumbent vendor (CA Inc./Broadcom), with no explicit set-aside designations or restrictions on organizational respondents mentioned in the documentation. The total estimated contract value is $472,823.25, to be funded through State Appropriation Funds. The current contract with Broadcom runs through 2026, and this amendment represents a continuation of a long-standing technology partnership spanning over 20 years. The licensing modification will support existing IT infrastructure and provide enhanced cloud-based capabilities for mainframe software applications. Notably, the department argues that canceling the current contract and repurchasing licenses would cost over 10 times the proposed "true up" fee, making this amendment a cost-effective solution. The subscription model is expected to reduce hardware costs, provide more efficient software updates, and enhance system resilience by offering greater flexibility in managing potential mainframe infrastructure challenges.