part I and part II DoIT B-47467.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 25-448DOIT-INFOT-B-47467

Requesting Agency/University Illinois Department of Innovation and Technology

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Illinois Department of Innovation and Technology

Need Identified Date: 11/19/2024 Supply/Service Need By Date: 07/01/2025

Project Title: Broadcom Subscription Based Liscenses

Vendor: CA, Inc

Provide a description of the supplies or services required:

The Department of Innovation and Technology (DoIT) is ammending the licensing model from the original contract with Broadcom. This will make the change to a subscription based liscense model which will be compatible with cloud services and not tie the liscenses to a specific mainframe.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 472,823.25

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: One-Time Amendment or Change Order

Section II - Proposed Term

One-Time Purchase Term Contract

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Critical Changes to the Existing Contract are Necessary and Best Accomplished by the Contract Holder

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number 25-448DOIT-INFOT-B-47467

Requesting Agency/University Illinois Department of Innovation and Technology

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 07/01/2023 06/30/2026 28,369,394.95 3Yr SS CA Enterprise Lic Agreement (ELA) P-52950 Sole Source

2 12/15/2000 12/31/2005 24,050,000 CA ELA CICE105050 Sole Source

3 12/31/2005 12/31/2006 3,042,180 CA ELA Renewal PBC11954 CICE105050B Renewal

4 12/30/2006 12/29/2007 3,194,292 CA ELA Renewal PBC 21191 CICE105050C Renewal

5 01/01/2008 12/31/2007 0 Amendment to add DCFS CICE105050D Amendment

6 01/01/2008 12/31/2011 11,915,585 CA ELA PBC 30125 CIC8301250 Sole Source

7 06/30/2011 06/30/2012 3,639,176 CA ELA PBC 61295 CMS2612950 Sole Source

8 07/01/2012 06/30/2013 3,910,008 CA ELA SS Renewal PBC 66549 CMS2612950A Renewal

9 07/01/2013 06/30/2014 3,910,008 CA ELA SS Renewal PBC 76215 CMS2612950B Renewal

10 07/01/2014 06/30/2015 3,910,008 CA ELA SS Renewal PBC 83908 CMS2612950C Renewal

If more than 10, or if other comments, explain:

07/01/2015 - 06/30/2016 $3,910,008.00 CA ELA SS Renewal PBC 91471 CMS261295D SS 7/20/16 to 6/30/18 $8,400,000.00 CA ELA Extension to ELA CMS 2612950 Sole Source 07/01/18 to 06/30/19 $3,515,501.52 CA ELA CIT9298600 Sole Source 02/01/19 to 06/30/19 $62,021.59 CA B-5262 Sole Source Change Order 07/01/19 to 06/30/20 $3,702,984 CA ELA P-11021, CIT0110210, Sole Source 07/01/20 to 06/30/21 $4,719,783, CA ELA B-14924,CIT1189390, Sole Source 7/1/22 to 7/1/23 $6,739,805.36 CA ELA B-25950 CICE101050. Sole Source

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

CA, INC which operate as a wholly owned subsidiary of Broadcom, software has been used for many years to develop mission critical applications by DoIT customer agencies. The State of Illinois requires maintenance and support of this software to ensure production applications developed by customer agencies for their systems run properly and efficiently . Application developers and analysts rely heavily on this resource in their efforts to enhance and maintain their custom mainframe applications.

Each license supplied currently by Broadcom is tied to a specific Mainframe and can not be moved to the cloud, due to this restraint.

This amendment is meant to lift those restrictions and enable our Broadcom licenses to be able to move to the cloud as needed. This will put DoIT on a subscription basis.

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Bulletin Reference Number 25-448DOIT-INFOT-B-47467

Requesting Agency/University Illinois Department of Innovation and Technology

2. Provide a list and describe in detail the specifications required to satisfy the need:

1- Panvalet Option for TSO 2- PanAudit Plus MIPS 3- Roscoe Interactive Environment MIPS 4- Easytrieve Report Generator Option for Db2 MIPS 5- VISION:Report I/F to IMS/DB Full-Function 6- Telon Application Generator Plus 7- PanAPT 8- Ideal for z/OS Plus 9- CA 1 Flexible Storage MIPS 10- Easytrieve Report Generator for z/OS Plus 11- Datacom for z/OS Plus 12- Easytrieve Report Generator Option for IMS MIPS 13- VISION:Report 14- Panvalet 15- Easytrieve Report Generator Datacom Option Plus 16- Panvalet Option for ISPF 17- Scheduler Job Management 18- JCLCheck Workload Automation 19- VM:Manager VM Management Suite MIPS

All 19 Mianframe broadcom software are subscription based liscense types, with a 1/OS operating system and they are considered Mainframe consumption licenses.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

The licenses listed above are in use today are integrated into many applications supported by DoIT. These licenses, at the current time, are tied to specific mainframes and are being used in production applications developed by customer agencies. This means that if a mainframe has issues or goes down, then there are problems with the licenses as well. The goal for this procurement is to remove those restrictions and have the licenses in a subscription model available in the cloud.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

The CA, INC which operate as a wholly owned subsidiary of Broadcom, software included in this procurement is used to run mission critical health/life/safety applications on the mainframe computers that are the backbone of the IT Infrastructure. Doit has partnered with Broadcom for over 20 years and many of the products from CA, INC included in the procurement, have provided IT Infrastructure and their customer agencies with the ability to extend many applications to the citizens of Illinois via the internet. All products in this procurement are currently being used in production applications developed by customer agencies.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

Based on the amendment requested, this procurement is already using Broadcom software licenses and DoIT just needs to change to a subscription model to be able to move these licenses to the cloud. If the original contract was canceled then we would have to repurchase the licenses all over again at a higher cost. By transferring the original licenses to a subscription model, this will decrease our costs by only having to pay for the difference between the original licenses and the cloud licenses. This transfer of licenses to a subscription based model will allow more flexibility if a mainframe crashes or is no longer able to be supported.

6. Are there resellers or distributors?

Yes No N/A

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Bulletin Reference Number 25-448DOIT-INFOT-B-47467

Requesting Agency/University Illinois Department of Innovation and Technology

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

DoIT is under contract with Broadcom until 2026 for the mainframe specific licenses. To get to a subscription model and continue to have the functionality of the licenses already purchased, DoIT needs to have them transfered to a cloud environment. Cost benefits comes from if the original contract was canceled then we would have to repurchase the licenses all over again at a higher cost. That cost to purchase and implement the cloud based licenses, along with the time and effort needed to implement, if we were buying new, was estimated to be over 10 times the true up fee according to a subject matter expert for the State of Illinois. By transferring the original licenses to a subscription model, this will decrease our costs by only having to pay for the difference between the two license structures. We will also have a cost benefit by not having to purchase hardware every couple of years and also have updates on a continuous basis. The State would also not have to incur major costs if the mainframe were to crash along with the cost to repair it on an emergency basis, which would constitute many work hours to complete.

Leaving the license the same and moving to an outsourcer would incur a significant upgrade charge on all products owned by Illinois due to the size of their Mainframe. Changing the license type to Mainframe Consumption allows DoIT and the agencies to only pay for the usage actually incurred.

By transferring these licenses to a subscription based model, the State of Illinois protects our most vulnerable programs in the event of mainframe issues. This is because, if a mainframe falters, the license will not be tied to that specific mainframe and will continue to function. In the long run, this will save time and money for the State of Illinois and its taxpayers. This entails cost avoidance for the future.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

The licenses we are looking to upgrade to the cloud environment are an integral part of the ecosystem within DOiT and other agencies. They provide mission critical health/life/safety applications on the mainframe computers that are the backbone of the IT Infrastructure. These products provide IT Infrastructure and their customer agencies with the ability to extend many applications to the citizens of Illinois via the Internet.

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Failure to amend the contract to be able to move the licenses to a cloud based model can put agency critical business applications at risk. Additionally, the loss of software, upgrades and technical support could result in malfunction of the software.

10. Is there any additional information you would like to add to justify this sole source?

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Bulletin Reference Number 25-448DOIT-INFOT-B-47467

Requesting Agency/University Illinois Department of Innovation and Technology

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Apr 18, 2025

Printed Name Randy Anderson E-mail Address randy.anders@illinois.gov

Phone Number 2175572876

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address charles.levy@illinois.gov

Phone Number 2176852791 Date Apr 18, 2025

Printed Name Charles Levy

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-685-9312 Date Apr 18, 2025

Printed Name Joshua Sergent E-mail Address joshua.sergent@illinois.gov

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Bulletin Reference Number 25-448DOIT-INFOT-B-47467

Requesting Agency/University Illinois Department of Innovation and Technology

Sole Source Justification Form - Part II Section I - General Information

Project Title Broadcom Subscription Based Liscenses

Vendor CA, Inc

Initial Date of Procurement Bulletin Posting Apr 22, 2025

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-622-1857

Printed Name Ellen H. Daley Date May 7, 2025

CPO E-mail Ellen.H.Daley@Illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@Illinois.gov

7/20/16 to 6/30/18 $8,400,000.00 CA ELA Extension to ELA CMS 2612950 Sole Source 07/01/18 to 06/30/19 $3,515,501.52 CA ELA CIT9298600 Sole Source 02/01/19 to 06/30/19 $62,021.59 CA B-5262 Sole Source Change Order 07/01/19 to 06/30/20 $3,702,984 CA ELA P-11021, CIT0110210, Sole Source 07/01/20 to 06/30/21 $4,719,783, CA ELA B-14924,CIT1189390, Sole Source 7/1/22 to 7/1/23 $6,739,805.36 CA ELA B-25950 CICE101050. Sole Source Q1Answer: CA, INC which operate as a wholly owned subsidiary of Broadcom, software has been used for many years to develop mission critical applications by DoIT customer agencies. The State of Illinois requires maintenance and support of this software to ensure production applications developed by customer agencies for their systems run properly and efficiently . Application developers and analysts rely heavily on this resource in their efforts to enhance and maintain their custom mainframe applications.

Each license supplied currently by Broadcom is tied to a specific Mainframe and can not be moved to the cloud, due to this restraint. This amendment is meant to lift those restrictions and enable our Broadcom licenses to be able to move to the cloud as needed. This will put DoIT on a subscription basis.

Q2Answer: 1- Panvalet Option for TSO 2- PanAudit Plus MIPS 3- Roscoe Interactive Environment MIPS 4- Easytrieve Report Generator Option for Db2 MIPS 5- VISION:Report I/F to IMS/DB Full-Function 6- Telon Application Generator Plus 7- PanAPT 8- Ideal for z/OS Plus 9- CA 1 Flexible Storage MIPS 10- Easytrieve Report Generator for z/OS Plus 11- Datacom for z/OS Plus 12- Easytrieve Report Generator Option for IMS MIPS 13- VISION:Report 14- Panvalet 15- Easytrieve Report Generator Datacom Option Plus 16- Panvalet Option for ISPF 17- Scheduler Job Management 18- JCLCheck Workload Automation 19- VM:Manager VM Management Suite MIPS

All 19 Mianframe broadcom software are subscription based liscense types, with a 1/OS operating system and they are considered Mainframe consumption licenses.

Leaving the license the same and moving to an outsourcer would incur a significant upgrade charge on all products owned by Illinois due to the size of their Mainframe. Changing the license type to Mainframe Consumption allows DoIT and the agencies to only pay for the usage actually incurred.

By transferring these licenses to a subscription based model, the State of Illinois protects our most vulnerable programs in the event of mainframe issues. This is because, if a mainframe falters, the license will not be tied to that specific mainframe and will continue to function. In the long run, this will save time and money for the State of Illinois and its taxpayers. This entails cost avoidance for the future.