Pre-Advertisement Notice for IT Infrastructure Support Systems Maintenance Services at HJAIA

The City of Atlanta Department of Aviation is soliciting preventive and corrective maintenance, inspections, testing, emergency response, and limited janitorial services for mechanical, electrical, plumbing, and fire protection systems supporting IT infrastructure throughout Hartsfield-Jackson Atlanta International Airport, with a pre-solicitation conference scheduled for July 22, 2026, and questions due by July 31, 2026. The procurement follows a two-step process: prequalification phase, then sealed-bid IFB for qualified contractors.

Scope encompasses approximately 157 MDF/IDF rooms in the Central Passenger Terminal Complex, 84 MDF/IDF rooms in non-CPTC support facilities, distributed antenna system installations at Concourse T, 15 outdoor communication pedestals, and 3 communication vaults. The contractor must maintain 24/7/365 emergency response capability with tiered response commitments: Priority 1 issues require acknowledgment within 30 minutes and on-site dispatch within 1–3 hours with resolution within 3–5 hours; Priority 2 within 1 hour and 8 hours; Priority 3 within 4 hours and 3 business days; Priority 4 within 24 hours and 7 calendar days.

Personnel must hold current Georgia HVAC and electrical licenses with EPA Section 608 certification and NFPA 70E training respectively; NICET-certified fire system technicians; and OEM-trained UPS specialists. The five-year contract term includes potential extensions and allocates $500,000 annually for work authorization requests beyond base services. Year 1 pricing is lump-sum; subsequent years increase 3.5% compounded. All corrective maintenance is performed time-and-material.

Prequalification evaluation considers experience with mission-critical HVAC, electrical, UPS, fire alarm, and fire suppression systems; emergency response capabilities; regulatory compliance; personnel qualifications and certifications; response time performance; safety standards; and airport security compliance. A mandatory site tour begins at approximately 2:45 p.m. on July 22 and lasts about one hour. Registration is required by July 20 at 5:00 p.m.

Contractors must maintain workers' compensation at statutory limits; commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate; commercial automobile liability of $1,000,000 combined single limit; excess or umbrella liability of $5,000,000 per occurrence; and cyber liability of $2,000,000 per occurrence / $2,000,000 aggregate. Non-compliance penalties range from $750 to $3,500 per occurrence.