Monthly Janitorial Services

The Office of Management and Enterprise Services (OMES) Central Purchasing division is soliciting proposals on behalf of the Oklahoma Department of Human Services (OKDHS) for monthly janitorial services at three Woodward facilities, with bids due August 19, 2026 at 3 p.m. Central Standard Time. The resulting contract may be designated for statewide use under 74 O.S. 85.5(G)(3).

The scope covers janitorial services three days per week (Monday, Wednesday, Friday) between 8 a.m. and 5 p.m. at the Woodward Human Services Center (2,297 net usable square feet) at 1803 Oklahoma Ave, the Child Welfare office (3,139 square feet) at 1120 18th St, and the Admin office (4,210 square feet) at 1723 Main St. Services include floor care (sweeping, wet mopping, stripping, finishing, buffing), carpet maintenance (vacuuming and shampooing), restroom cleaning, waste removal, window and exterior cleaning, elevator and stairway maintenance, and specialized tasks such as air vent cleaning. The contractor must furnish all janitorial personnel (English-speaking and professional in appearance), quaternary disinfectant cleaners, non-acid toilet bowl cleaners, neutral pH floor cleaners, carpet shampoo, finishing chemicals, and equipment including brooms, dustpans, carpet shampooers, floor buffers, rolling trashcans, and mop equipment. OKDHS provides electricity, water, toilet tissue, paper towels, hand soap, trash bags, and sanitary supplies. Material Safety Data Sheets for all chemicals must be provided to the contract monitor upon request.

The initial contract term is one year with two one-year renewal options. Pricing must be submitted as a firm fixed monthly cost for each location and must remain firm for 120 days after the bid due date. Evaluation uses a best-value criterion based on price, past performance and references, ability to perform the scope, and years in business. Bidders must submit three business references. Questions are due August 10, 2026. Contractors must maintain commercial general liability insurance of at least $2 million per occurrence and workers' compensation coverage. Payment terms are net 45 days following acceptance of services.