Maintenance La Vista LLD 14

The City of Hayward, located in Alameda County, California, is seeking a qualified contractor to perform landscape and irrigation maintenance and repair services for the La Vista Landscape Lighting District (LLD) 14. The procurement, designated as RFQ #25-045, requires a comprehensive maintenance contract covering 91 streetlights, 352 trees, 3 water meters, 2 PG&E meters, 3 irrigation controllers, and 23 bioretention areas across multiple locations including Tennyson Road, Mountain View Drive, and Alguire Parkway. Contractors must be Bay-Friendly Maintenance Professionals with a California C-27 contractor's license, a chemical Applicator's License, and at least one Certified Arborist or Certified Tree Worker. The evaluation will be points-based across seven equally weighted criteria (10 points each), focusing on proposal quality, experience, timeline, work capacity, cost, references, and other considerations. Key dates include a mandatory pre-proposal meeting on May 28, 2025, at 10:00 am, a question deadline of June 5, 2025, and a proposal submission deadline of June 19, 2025, at 3:00 pm, with a tentative selection date of June 26, 2025.

The procurement encourages local, minority, and women-owned businesses to participate and requires contractors to provide proof of various insurance types and a valid City of Hayward business license. Bidders must create a free account with OpenGov Procurement to submit electronic bids and must comply with numerous municipal requirements, including non-discrimination policies, non-collusion affidavits, and an affirmation of non-involvement in nuclear weapons development. The pricing proposal includes a base bid for monthly services and additional work categories, with unit costs required for various labor types such as irrigation, spray, general labor, and tree work. While specific contract value is not explicitly stated, the comprehensive maintenance requirements and detailed infrastructure inventory suggest a substantial municipal contract. Contractors must also adhere to strict maintenance specifications, including weekly inspections, minor and major repairs, system optimization, and replacement of plant materials that die from improper irrigation or unmade repairs.