Quarterly_checklist_La_Vista.pdf
PDF 149 KB Posted
- Attached to
- Maintenance La Vista LLD 14
- Solicitation number
- 25-045
- Issued by
- Alameda County, Hayward City, California
About this file
This file is a Quarterly Maintenance Checklist for the La Vista Landscape Lighting District (LLD) 14, administered by the City of Hayward, California. The checklist outlines comprehensive landscape and irrigation maintenance requirements to be performed quarterly in March, June, September, and December across multiple service areas including Tennyson Road, Mountain View Drive, and Alguire Parkway. The maintenance scope encompasses 91 streetlights, 352 trees, 3 water meters, 2 PG&E meters, 3 irrigation controllers, and 23 bioretention areas. Key maintenance tasks include trash and debris removal, shrub trimming, sign visibility maintenance, inspection and removal of dead trees and branches, turf mowing and edging, weed and pest removal, tree clearance maintenance (6'6" for pathways and 13' for roadways), irrigation system review and testing, mulch application documentation, walkway cleaning, fencing and masonry inspection, fertilizer application (March and September), pesticide reporting, and contractor notes on program modifications and landscape problems. The mandatory pre-proposal meeting is scheduled for May 28, 2025, at 10:00 am, with a question deadline of June 5, 2025, and proposal submission deadline of June 19, 2025, at 3:00 pm. The tentative selection date is June 26, 2025.
Qualified contractors must hold a California C-27 contractor's license, a chemical Applicator's License, and have at least one Certified Arborist or Certified Tree Worker on staff, with Bay-Friendly Maintenance Professional certification required. The evaluation will be points-based across seven equally weighted criteria (10 points each), assessing proposal quality, experience, timeline, work capacity, cost, references, and other considerations. Contractors must provide proof of various insurance types, a valid City of Hayward business license, and comply with non-discrimination policies and non-collusion affidavits. Electronic bid submissions are required through the OpenGov Procurement portal. The pricing proposal includes a base bid for monthly services and additional work categories with unit costs for irrigation, spray, general labor, and tree work. Monthly maintenance checklists must be emailed to MSDLandscape@hayward-ca.gov, and graffiti reports and monthly pesticide reports are also required submissions to this email address.
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Other files
| File | Type | Posted |
|---|---|---|
| Maintenance_La_Vista_LLD_14.pdf | ||
| Maintenance_La_Vista_LLD_14.pdf | ||
| La_Vista_Bio_Retention.docx | DOCX document | |
| La_Vista_Bio_Retention.docx | DOCX document | |
| General_Provisions.pdf | ||
| Contract_Bonds.pdf | ||
| Non-Collusion_Affidavit.pdf | ||
| Non-nuclear.pdf | ||
| Contract_Bonds.pdf | ||
| La_Vista_Irrigation_specs.docx | DOCX document | |
| La_Vista_site_map.pdf | ||
| Nondiscriminatory_Affirmative_Action_Cert_Statement.pdf | ||
| Nondiscriminatory_Affirmative_Action_Cert_Statement.pdf | ||
| Quarterly_checklist_La_Vista.pdf | ||
| General_Provisions.pdf | ||
| Non-Collusion_Affidavit.pdf | ||
| Non-nuclear.pdf | ||
| La_Vista_Irrigation_specs.docx | DOCX document | |
| La_Vista_inventory.docx | DOCX document | |
| La_Vista_site_map.pdf | ||
| La_Vista_inventory.docx | DOCX document | |
| City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf | ||
| City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf |
Show all 23
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Text version
Attachment B
Q U A R T E R L Y C H E C K L I S T : ( C i r c l e O n e )
M A R C H J U N E S E P T E M B E R D E C E M B E R Walk all maintenance areas pick up all trash and debris Trim shrubs (keep trimmed away from sidewalk, walkways, and curb for pedestrian traffic) Maintain visibility of all signs with clearance of trees and shrubs Inspection of all areas for dead or fallen trees or branches, shrubs and dead vegetation and removal of found items.
Turf areas mow and edge list date and amount of fertilizer applied.
Remove all weeds and dog feces List plant disease or pest infestations in contractors' notes Maintain tree clearance of pathways, walkways and sidewalks 6’6” and roadways
13’ Annually Review irrigation program on all maintenance areas and note changes made Assure proper programming for the season/ weather conditions List quantities of mulch applied, and area applied.
Inspect and test all irrigation systems for proper performance make minor repairs.
Add any deficiencies and recommendations to irrigation modifications Clean all walkways Fencing and masonry walls monitor condition and report graffiti to
MSDLandscape@hayward-ca.gov Assess company's work and condition of maintenance areas Application of complete fertilizer shrubs and trees March and September Biannually list amount and area.
Monthly pesticide reports have been emailed too: MSDLandscape@hayward-ca.gov
Contractors notes List program modification's done to controllers
List any irrigation modifications if needed.
Extra work needed and quote number
List landscape problems such as tree/plant disease, soil compaction, pest infestation and/or problematic water conditions.
EMAIL Maintenance Checklist to: MSDLandscape@hayward-ca.gov mailto:MSDLandscape@hayward-ca.gov mailto:MSDLandscape@hayward-ca.gov
File details come from the government source that posted it. Updated .