La_Vista_inventory.docx

This is an inventory specification document for Landscape Lighting District (LLD) 14 in La Vista, a jurisdiction within the City of Hayward, Alameda County, California. The document details the infrastructure and assets requiring maintenance under RFQ #25-045 for landscape and irrigation maintenance services. The inventory includes 91 streetlights (numbered #203694 through #203783 and #203963), 352 trees distributed across Tennyson Road (284 trees) and Alguire Parkway (68 trees), 5 utility water meters, 2 PG&E power meters with 2 additional power pedestals on Tennyson Road designated for future park development, 3 CALSENSE CS 3000 irrigation controllers with cellular communication capabilities located at Alguire Parkway (43 stations), Tennyson Road (85 stations), and Mountain View Drive North (14 stations), and 23 bioretention areas across the district (6 on Tennyson Road South and 17 on Tennyson Road North). The total landscape area under irrigation management spans approximately 144,929 square feet across the three controller zones. A mandatory pre-proposal meeting is scheduled for May 28, 2025, at 10:00 am, with a question deadline of June 5, 2025, and a proposal submission deadline of June 19, 2025, at 3:00 pm. The tentative selection date is June 26, 2025.

Qualified contractors must possess a California C-27 contractor's license, a chemical applicator's license, and employ at least one Certified Arborist or Certified Tree Worker while maintaining Bay-Friendly Maintenance Professional certification. The evaluation will be points-based across seven equally weighted criteria (10 points each), assessing proposal quality, experience, timeline, work capacity, cost, references, and other considerations. Contractors must submit electronic bids through the OpenGov Procurement portal, provide proof of various insurance types and a valid City of Hayward business license, and comply with non-discrimination policies and non-collusion affidavits. The pricing proposal requires unit costs for various labor categories including irrigation, spray, general labor, and tree work, with a base bid for monthly services. The City of Hayward actively encourages participation from local, minority, and women-owned businesses. While the specific contract value is not explicitly stated, the comprehensive maintenance requirements and detailed infrastructure inventory suggest a substantial municipal contract with ongoing monthly service obligations.